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AFN First Nations Education Transformation Forum

Join us at the AFN First Nations Education Transformation Forum to learn about effective management of operation and maintenance funding in today's educational transformation. Gain insights from experts on strategies to minimize challenges and strengthen education in Manitoba First Nations communities.

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AFN First Nations Education Transformation Forum

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  1. AFN First Nations Education Transformation Forum Management of Operation and Maintenance Funding in Today’s Transformation George Merasty, Manitoba First Nations Education Resource Centre Charles Cochrane, Manitoba First Nations Schools System Our journey of collaboration that supports and strengthens education in Manitoba First Nations communities.

  2. INTRODUCTION Charles Cochrane MFNSS Director of Facilities and Operations • Ebb & Flow First Nation • Bachelor of Education Degree - Brandon University, • Master’s Certificate in Project Management -University of Winnipeg, • Currently enrolled in a Master’s in Arts, Education Leadership and Management -Royal Roads University in Sooke, British Columbia. George Merasty, B. COMM, CA, CAFMMFNERC Director of Finance • Flying Dust First Nation • 2000 Chartered Accountant • 2007 – PRESENT - MFNERC Director of Finance

  3. The Operation and Maintenance Funding Workshop will focus on two main areas: • Financial Management of O&M –Interim Funding Formula compared to MFNSS Actual O & M costs; (2)  Operation and Maintenance Issues and strategies to minimize challenges

  4. Relationship conceptual framework

  5. Mandate of Federal Government “AsMinister ofIndigenousandNorthernAffairs,your overarchinggoalwill be torenewtherelationshipbetweenCanadaandIndigenousPeoples.This renewalmustbeanation-to-nationrelationship,basedonrecognition,rights, respect,co-operation,andpartnership. “I expectyoutore-engageinarenewednation-to-nationprocesswith IndigenousPeoplestomakerealprogressontheissuesmostimportantto FirstNations. “WorkwiththeMinisterofFinanceto establishanewfiscalrelationshipthat liftsthe 2%caponannualfundingincreasesandmovestowardssufficient, predictableandsustainedfunding forFirstNationscommunities. “MakesignificantnewinvestmentsinFirstNationseducationtoensure thatFirstNationschildrenonreservereceivea qualityeducationwhile respectingtheprincipleofFirst NationscontrolofFirst Nations education.” - PrimeMinister TrudeautoMinisterBennett,November2015

  6. From Budget 2016

  7. Budget 2016 – estimated breakdown

  8. Engagement INAC,the AFNChiefsCommitteeonEducation,andtheNationalIndian EducationCouncil arecollaboratingtoimplementanengagementprocess aimedatdevelopingrecommendationstostrengthenFirst Nationeducation Community discussions Technical taskteams Survey Leadership dialogues

  9. Working Groups & Task Teams AFN/INAC Fiscal Relations WG AMC AMC/SCO/ MFNERC MFNERC Systems/ Funding WG Early Childhood Experts WG

  10. Funding Modernization

  11. =Core =Proposal-based = Targeted ** Budget2016increasedinvestmentsinproposal-basedandtargetedprograms.

  12. Expenditure Project

  13. Step 1: Delivery Model of Current Education Funding Indigenous Services Canada

  14. New Approach

  15. New Approach New Funding Current Funding 1st Level - New Core Operating Funding Based on Prov Formula with Adaptations 2nd & 3rd Level – Regional Service Agreements – New Core Operating Funding Core Funding Interim Formula New Targeted Funding – HC Sp Ed, Innov’n, EPP Proposal-based Funding *Where applicable a Component of High Cost Special Education will continue as proposal based funding 3

  16. 2019 – 20 New Interim Funding Model

  17. The Funding Model is only a method for determining the amount and is not intended to prescribe how each First Nation should allocate or expend funding. Each First Nation has the discretion to allocate and expend the funding

  18. Operation and MaintenanceStrategies to minimize challenges

  19. Operation and MaintenanceStrategies National Strategy (EITT) MFNSS Funding Model for O&M Preventative Maintenance Facility Assessments Contingency Work Order Request Form

  20. Education Infrastructure Task Team (EITT) Recent Recommendations to the National Indian Education Council (NIEC) – June 5, 2019 • First Nations members of the Education Infrastructure Task Team agree that while First Nations education infrastructure needs are diverse, the following areas have been initially identified as needing policy review: • School Space Accommodations Standards (SSAS) • Level of Service Standards and Management of Teacherages • Tendering Policy for Federally Funded Education Capital Projects for First Nations • Education Infrastructure Ownership and Financing • Budget Review of Education Infrastructure Capital

  21. Education Infrastructure Task Team (EITT) Recent Recommendations to the National Indian Education Council (NIEC) – June 5, 2019 • In keeping with the principle of First Nations Control of First Nations Education, for the First Nations members of the Education Infrastructure Task Team to lead a comprehensive review of all current federal programs that support education infrastructure. • A resolution be drafted allowing the Assembly of First Nations, the National Indian Education Council and the Chiefs Committee on Education to engage in education infrastructure policy review with the Government of Canada.

  22. MANITOBA O & M Formula

  23. MANITOBA O & M Formula

  24. Benefits of Preventative Maintenance • The cost of breakdown maintenance is much greater than preventative maintenance. • Keeps equipment in good condition to prevent large problem • Extends the useful life of the equipment • Finds small problems before they become big ones • Is an excellent training tool for technicians • Keeps equipment safer • Parts stocking levels can be optimized • Greatly reduces unplanned downtime • Reduces injury

  25. Facility Assessments Purpose: To identify areas that require repairs or replacements; To cost out the repairs and replacement; To development a staffing plan for maintenance and custodial needs; To formulate preventative maintenance strategies.

  26. Facility Assessments The evaluation included the following areas: Maintenance department facilities and equipment. The School buildings and grounds Operations administration, systems and procedures Observed School safety programs Report on observed maintenance or building repairs General observations and recommendations

  27. Facility Assessments Components of the Reports: Introduction Recommendations Maintenance Operations and Building Systems Human Resource Management General Observations Picture Library

  28. Financial Needs Based on the Facility Audits for the MFNSS Schools

  29. Contingency To cover the cost of unforeseen breakdowns and repairs in areas of facilities and equipment, Or, the expense has not been expected or accounted for in the O&M budget.

  30. Contingency • Expenditures examples are: • Major building damage due to accident or damage to a building or grounds • Replacements and repairs as a result of vandalism • Contracted services to provide service on an emergency basis such as a large cleanup due to unexpected events • Replacement furniture that fails

  31. Contingency • Expenditures examples are: • Maintenance equipment failures • Unforeseen building upgrades or modifications related to urgent program requirements or enrollment • Water main breaks • Furniture failures or emergency requirements

  32. Work Order Request Form

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