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GSA Office of the Chief Acquisition Officer GSA Public Buildings Service GSA FEDERAL SUPPLY SCHEDULES—COOPERATIVE PURCHASING FOR INFORMATION TECHNOLOGY David A. Drabkin Deputy Chief Acquisition Officer Office of the Chief Acquisition Officer August 31, 2005

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slide1

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

GSA FEDERAL SUPPLY SCHEDULES—COOPERATIVE PURCHASING FOR INFORMATION TECHNOLOGY

David A. Drabkin

Deputy Chief Acquisition Officer

Office of the Chief Acquisition Officer

August 31, 2005

slide2

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

BACKGROUND—COOPERATIVE PURCHASING

  • SECTION 211, E-GOV’T ACT OF 2002
  • FEDERAL PROPERTY AND ADMINISTRATIVE SERVICES ACT
  • ALLOWS STATE/LOCAL PURCHASE OF INFORMATION TECHNOLOGY
slide3

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

STATE AND LOCAL GOVERMENTS DEFINED

  • ANY STATE, LOCAL, REGIONAL OR TRIBAL GOVERNMENT OR INSTRUMENTATLITY THEREOF
  • ANY LOCAL EDUCATIONAL AGENCY, OR INSTITUTION OF HIGHER LEARNING
  • CONTRACTORS OR GRANTEES OF STATE OF LCAL GOVERNMENTS ARE NOT INCLUDED
slide4

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

ADVANTAGES OF COOPERATIVE PURCHASING

  • STATE/LOCAL
  • WIDE VARIETY OF COMMERCIAL FIRMS
  • MONETARY SAVINGS; AND
  • NO IMPACT ON GOVERNMENT PREFERENCE PROGRAMS
slide5

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

LIMITATIONS OF COOPERATIVE PURCHASING

  • FEDERAL SUPPLY SCHEDULE 70, INFORMATION TECHNOLOGY (IT)
  • THE CONSOLIDATED PRODUCTS AND SERVICES SCHEDULE (CPSS) WITH IT SPECIAL ITEMS NUMBERS
slide6

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

GSA IT SPECIAL ITEM NUMBERS (SINs)

132-3 LEASING OF PRODUCT

132-4 DAILY/SHORT TERM RENTAL

132-8 PURCHASE OF EQUIPMENT

132-12 MAINTENANCE OF EQUIPMENT, REPAIR SERVICE AND/OR REPAIR/SPARE PARTS

132-32 TERM SOFTWARE LICENSE

132-33 PERPETUAL SOFTWARE LICENSE

132-34 MAINTENANCE OF SOFTWARE

132-50 TRAINING

132-51 PROFESSIONAL IT SERVICES\

132-52 ELECTRONIC COMMERCE SERVICES

132-53 WIRELESS SERVICES

slide7

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

USE OF COOPERATIVE PURCHASING

  • VOLUNTARY USE BY STATE/LOCAL ENTITIES; AND
  • VOLUNTARY PARTICIPATION BY SCHEDULE CONTRACTORS
    • ABOUT 2300 CONTRACTORS HAVE SIGNED UP TO PARTICIPATE IN COOPERATIVE PURCHASING.
slide8

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

ORDERING PROCEDURES

  • STATE & LOCAL GOVERNMENTS ARE ENCOURAGED TO USE FAR 8.4, FEDERAL SUPPLY SCHEDULES
  • TASK ORDER=NEW CONTRACT
  • IBR GSA SCHEDULE TERMS/CONDITIONS
  • ADDITIONAL REQUIREMENTS ARE PERMITTED, BUT MUST NOT CONFLECT WITH GSA SCHEDULE TERMS & CONDITIONS
slide9

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

CONTRACT REQUIREMENT EXCEPTIONS

  • PROMPT PAYMENT
  • DISPUTES
  • PATENT INDEMNITY CLAUSE
  • COMMERCIAL ITE CONTRACT TERMS & CONDITIONS (THAT SPECIFY COMPLIANCE WITH LAWS UNIQUE TO FEDERAL GOVERNMENT CONTRACTS)
slide10

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

INDUSTRIAL FUNDING FEE

THE PRICE OF SUPPLIES AND SERVICES AVAILABLE TO STATE/LOCAL ENTITIES INCLUDES THE IFF TO COVER THE ADMINISTRATIVE COSTS INCURRED TO OPERATE THE GSA SCHEDULE PROGRAM.

slide11

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

STATE/LOCAL PREFERENCE PROGRAMS

STATE AND LOCAL PREFERENCE PROGRAMS ARE NOT WAIVED OR OTHERWISE AFFECTED BY COOPERATIVE PURCHASING.

slide12

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

CREDIT CARDS

CONTRACTORS MAY ACCEPT ANY CREDIT CARD FOR ORDERS PLACED UNDER THE GSA SCHEDULE.

slide13

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

SCHEDULE 70 OVERVIEW

  • GSA SCHEDULE 70 HAS 5,109 CONTRACTS.
  • FY 2004, THE GOVERNMENT SPENT $31 BILLION, $17 BILLION FROM THE IT SCHEDULE
  • SMALL BUSINESS HOLDS 4,419 OF IT CONTRACTS; AND
  • MORE THAN 37.5% OF SCHEDULE SALES ARE TO SMALL BUSINESSES.
slide14

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

IS COOPERATIVE PURCHASING BEING USED?

FY 2003 (MARCH – SEPTEMBER): SALES WERE $5 MILLION

FY 2004: SALES WERE $75 MILLION

FY 2005 (AS OF JULY 30): SALES WERE $149.9 MILLION

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GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

SPECIAL FEATURES OF FEDERAL SUPPLY SCHEDULES

  • E-BUY SOLICITATION POSTING SYSTEM
    • http://www.gsa.gov/ebuy
  • E-LIBRARY LISTS ALL ACTIVE SCHEDULE CONTRACTS
  • GSA ADVANTAGE!® ON-LINE SHOPPING
    • http://www.gsaadvantage.gov
    • http://www.gsa.gov/gsaelibrary
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GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

TOOLS AND TRAINING

  • FSS CENTER FOR ACQUISITION EXCELLENCE
  • http://fsstraining.gsa.gov
    • FREE COURSES ON SCHEDULES, AND COOPERATIVE PURCHASING
      • SELF-PACED, AVAILABLE 24/7
    • ACCESS TO CLASSROOM TRAINING
      • CEUs, ACCREDITED INSTRUCTORS
  • COOPERATIVE PURCHASING BROCHURE
  • MAS OWNER’S MANUAL
slide17

GSA Office of the Chief Acquisition Officer

WWW.GSA.GOV/COOPERATIVEPURCHASING

GSA Public Buildings Service

slide18

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

CUSTOMER SUPPORT

  • EMAIL AT MASHELPDESK@GSA.GOV
  • CALL/FAX: 800-488-3111 (PHONE)
  • 816-926-6952 (FAX)
  • 24-48 HOUR RESPONSE TIME ON FEDERAL SUPPLY SCHEDULE QUESTIONS AND TRAINING REQUESTS
slide19

GSA Office of the Chief Acquisition Officer

GSA Public Buildings Service

PARNERSHIP

  • WORKING TOGETHER TO GET IT RIGHT!
  • QUESTIONS?