Intermediate PowerPoint Lorrie Jackson firstname.lastname@example.org
Steps to Making a PowerPoint Presentation • Plan - What is your topic? • Prepare - Create the presentation • Practice - Rehearse • Present!
Some Vocabulary to Know: • Presentation - a PowerPoint file • Slide - a page in a PowerPoint file • Slide Show - displaying the pages in order • Background - the color or picture behind the text • Template - a pre-designed background (ex. the crayons)
Step 1: Plan! • Think of something you know about but many of your labmates won’t. • Think of three things you can teach us about it.
Step 2: Prepare • Open up Microsoft Office • Open up PowerPoint • Opens with the title slide
Title Slide • Type the name of your topic in the title blank • In the second blank, type your full name, today’s date, and the phrase “PowerPoint Activity 1.”
3 Ways To Create a Slide • CTRL M • Click on the white paper icon with a starburst on top right corner of screen • Insert>New Slide
Slide #2 • Create a new slide and scroll to Text and Content Layouts in the Slide Layout task pane (new in XP) • Click on top left choice (Title, Text, and Content) • Title: your topic • Text: Describe your topic in three short bullets (don’t use periods or complete sentences)
Slide #3 • Create a new slide • Automatically, PPT gives you a Title and Text Slide • Title: The First Point about your topic • Text: List 4 things about that first point
Create a new slide Scroll to Text and Content Layouts & slick the Title and Content over Text slide Title: your 2nd point Text: 2-3 things about your second point Create a new slide Scroll to Text and Content Layouts & slick the Title and Text over Content slide Title: your 3rd point Text: 2-3 things about your third point Slides #4 and #5
Last Slide • Create a new slide, scroll up to the top of the task pane and click the Title Only slide • Title: The End!
Save your work • Save your work to your floppy • Go to Slide Show>View Show (or F5) • Watch show • Use arrow keys or right-click to navigate by title for more control
Text is in, Now for Fun! • Go to Design on top right corner of screen • Select a template you want to use (click it once) • If you want more control, go to Format>Background and click the down arrow for options of colors, fill effects, etc. • Good for customizing your show and being unique
Fonts • Go to Format>Replace Fonts • Click in the With blank and choose the font you want to use • Change the color of the text by clicking on color schemes in the slide design task pane • Change the size of the font by highlighting it and clicking on the number besides the font name above
Inserting Images • Go to your title page • Go to Insert>Picture>Clip Art • Type a search or just scroll and click on the image you like • Want more, click on Globe at bottom right corner, and find many more images at Microsoft Clip Art Gallery on the Net
Using Images from the Web • Right-click on an image on the Internet, the select copy • Click back into your slide show and right-click and select paste • Legal? Fair Use – one copy for classroom use (not on your Web page) • Ask your school!
Images • Once the picture is on your slide, you can adjust its size by clicking on it until white circles appear around it and dragging those boxes in or out. • Green circle rotates image • Click until you see an icon with icons going up and down, left and right, then hold the mouse button down and drag the pic where you want it.
White Box around image?? • Click on image • Go to View>Toolbars>Picture • Click on 2nd icon from right (blue pen) • Click on white box • Gone!
Other Images • Can scan photos or retrieve them from email, floppy, or hard drive • Insert>Picture>From File • Browse and find photo and hit Insert • Scanning pics can be tricky (watch extensions: jpg, gif, etc.)
Look at bottom left corner: There are 3 ways to look at your slide show: • Normal: • Slide Sorter: to change order • Slide Show:
Slide Sorter • Click on the middle icon above the word Draw in the bottom left-hand corner • You should now see all your slides. • Click on your 5th slide and drag it in front of your 4th slide. See how the slide show is changed! • Save your work!
Sounds! • Double-click your title slide • Go to Insert>Movies and Sounds>From Clip Organizer • Click on the sound you want to insert in your first slide • Click Yes when it asks if you want to hear it when you first move to that slide
Sounds • Follow these steps to insert sound on your last slide as well • Click F5, go to Slide Show>View Slide Show, or click on the 5th view icon to see your show so far!
More with sound • Add CD tracks • Hide the speaker icon – create a white square with white fill and no line to cover it • Add your voice!
Animation • Save Your Work And Let’s get moving! • Animation Schemes – new in XP • Combine the old custom animation (pictures and text move) and slide transition (whole slide moves) • Go to your title slide, then to Design>Animation Schemes in task pane
Animation • Click on a scheme • Subtle, Moderate, Exciting • Click Apply to All Slides if desired • Play - preview
Animation • For more control: go to Slide Show>Custom Animation or Slide Transitions • Save your work • View your slide show
Inserting Hyperlinks • A way to connect you to a web site • Go to your second slide, • Click on some text or your piece of clip art • Go to Insert>Hyperlink or CTRL K • Type in a web site’s address on your topic
Inserting a link to email • Go to your title slide • Highlight your name • Hit CTRL K or Insert>Hyperlink • Click E-Mail address • Type your email address
Congrats! • Play around with what you’ve learned today • Save your work and print your slide show (select Handouts and 6 to a page on Print Window)
What are we doing? • Most PowerPoint presentations are linear • Linear – one slide after another • Interactive PowerPoints – way to review concepts • Teachers and students can make them • Will view a demo and create your own
Design of PPT Each Interactive PPT must contain these slides: • Title slide – your name, date, topic • Introduction – what is the topic? • Procedure – how do they take the quiz? • Questions – what are you testing them on? • Feedback slides – one yes, one no slide
Let’s Begin • Open up your slide show • Scroll to the 5th slide (next to last slide) • Create a new slide (will insert one before The End slide) • Choose top right slide under Text and Content Layouts • Type what’s on the next slide…
Directions • Read each of the following questions carefully • Click on the correct answer • If you don’t get it right the first time, try again!
Next, • Hit CTRL M • Select the first slide on the second row (Title and Text) and hit OK • Type what you see on the next slide
Question One Create your own question. • Yes • No Note: To delete bullets in the title frame, hit Backspace. To replace the bullets in the text, click the numbered list icon in the menu bar above. Repeat these stepsto create the next two slides!
Question Two Create your own question. • Yes • No
Question Three Create your own question. • Yes • No
Finally, • Scroll to last slide in show (page down) • Replace “The End” with…
What have we done? We’ve typed the: • title slide • introduction • directions • questions What’s left?? The feedback slides!
Feedback slides • Even though there are three questions, we only need to make two feedback slides (one for yes, one no) • We’ll copy them later • Hit CTRL M and select top right slide (Title Only) • Type what you see in the next slide
You’re right! Hit CTRL M again, then select the top Right slide (title only) and type what you see on the next slide!
This is what it should look like! put mock-up of side sorter here!
Save! CTRL S and save your PowerPoint as:YourName and put it on the desktop
The Tough Stuff • Click on Slide Sorter in bottom left corner of screen • Click on the “You’re Right” slide, and hit CTRL C • Click just behind the slide for Question One and hit CTRL V
More Tough Stuff • Click behind the slide for question two and hit CTRL V (“You’re Right” slide should be there too now!) • Repeat this process for the “Uh-Oh!” slide for both questions (click it, hit CTRL C, click behind each “You’re Right” slide, and hit CTRL V) • Drag the “Great Job” slide behind the last “Uh-Oh” slide to end the show!