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Intermediate PowerPoint. Lorrie Jackson [email protected] Steps to Making a PowerPoint Presentation. Plan - What is your topic? Prepare - Create the presentation Practice - Rehearse Present!. Some Vocabulary to Know:. Presentation - a PowerPoint file

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steps to making a powerpoint presentation
Steps to Making a PowerPoint Presentation
  • Plan - What is your topic?
  • Prepare - Create the presentation
  • Practice - Rehearse
  • Present!
some vocabulary to know
Some Vocabulary to Know:
  • Presentation - a PowerPoint file
  • Slide - a page in a PowerPoint file
  • Slide Show - displaying the pages in order
  • Background - the color or picture behind the text
  • Template - a pre-designed background (ex. the crayons)
step 1 plan
Step 1: Plan!
  • Think of something you know about but many of your labmates won’t.
  • Think of three things you can teach us about it.
step 2 prepare
Step 2: Prepare
  • Open up Microsoft Office
  • Open up PowerPoint
  • Opens with the title slide
title slide
Title Slide
  • Type the name of your topic in the title blank
  • In the second blank, type your full name, today’s date, and the phrase “PowerPoint Activity 1.”
3 ways to create a slide
3 Ways To Create a Slide
  • CTRL M
  • Click on the white paper icon with a starburst on top right corner of screen
  • Insert>New Slide
slide 2
Slide #2
  • Create a new slide and scroll to Text and Content Layouts in the Slide Layout task pane (new in XP)
  • Click on top left choice (Title, Text, and Content)
  • Title: your topic
  • Text: Describe your topic in three short bullets (don’t use periods or complete sentences)
slide 3
Slide #3
  • Create a new slide
  • Automatically, PPT gives you a Title and Text Slide
  • Title: The First Point about your topic
  • Text: List 4 things about that first point
slides 4 and 5
Create a new slide

Scroll to Text and Content Layouts & slick the Title and Content over Text slide

Title: your 2nd point

Text: 2-3 things about your second point

Create a new slide

Scroll to Text and Content Layouts & slick the Title and Text over Content slide

Title: your 3rd point

Text: 2-3 things about your third point

Slides #4 and #5
last slide
Last Slide
  • Create a new slide, scroll up to the top of the task pane and click the Title Only slide
  • Title: The End!
save your work
Save your work
  • Save your work to your floppy
  • Go to Slide Show>View Show (or F5)
  • Watch show
  • Use arrow keys or right-click to navigate by title for more control
text is in now for fun
Text is in, Now for Fun!
  • Go to Design on top right corner of screen
  • Select a template you want to use (click it once)
  • If you want more control, go to Format>Background and click the down arrow for options of colors, fill effects, etc.
  • Good for customizing your show and being unique
  • Go to Format>Replace Fonts
  • Click in the With blank and choose the font you want to use
  • Change the color of the text by clicking on color schemes in the slide design task pane
  • Change the size of the font by highlighting it and clicking on the number besides the font name above
inserting images
Inserting Images
  • Go to your title page
  • Go to Insert>Picture>Clip Art
  • Type a search or just scroll and click on the image you like
  • Want more, click on Globe at bottom right corner, and find many more images at Microsoft Clip Art Gallery on the Net
using images from the web
Using Images from the Web
  • Right-click on an image on the Internet, the select copy
  • Click back into your slide show and right-click and select paste
  • Legal? Fair Use – one copy for classroom use (not on your Web page)
  • Ask your school!
  • Once the picture is on your slide, you can adjust its size by clicking on it until white circles appear around it and dragging those boxes in or out.
  • Green circle rotates image
  • Click until you see an icon with icons going up and down, left and right, then hold the mouse button down and drag the pic where you want it.
white box around image
White Box around image??
  • Click on image
  • Go to View>Toolbars>Picture
  • Click on 2nd icon from right (blue pen)
  • Click on white box
  • Gone!
other images
Other Images
  • Can scan photos or retrieve them from email, floppy, or hard drive
  • Insert>Picture>From File
  • Browse and find photo and hit Insert
  • Scanning pics can be tricky (watch extensions: jpg, gif, etc.)
look at bottom left corner
Look at bottom left corner:

There are 3 ways to look at your slide show:

  • Normal:
  • Slide Sorter: to change order
  • Slide Show:
slide sorter
Slide Sorter
  • Click on the middle icon above the word Draw in the bottom left-hand corner
  • You should now see all your slides.
  • Click on your 5th slide and drag it in front of your 4th slide. See how the slide show is changed!
  • Save your work!
  • Double-click your title slide
  • Go to Insert>Movies and Sounds>From Clip Organizer
  • Click on the sound you want to insert in your first slide
  • Click Yes when it asks if you want to hear it when you first move to that slide
  • Follow these steps to insert sound on your last slide as well
  • Click F5, go to Slide Show>View Slide Show, or click on the 5th view icon to see your show so far!
more with sound
More with sound
  • Add CD tracks
  • Hide the speaker icon – create a white square with white fill and no line to cover it
  • Add your voice!
  • Save Your Work And Let’s get moving!
  • Animation Schemes – new in XP
  • Combine the old custom animation (pictures and text move) and slide transition (whole slide moves)
  • Go to your title slide, then to Design>Animation Schemes in task pane
  • Click on a scheme
  • Subtle, Moderate, Exciting
  • Click Apply to All Slides if desired
  • Play - preview
  • For more control: go to Slide Show>Custom Animation or Slide Transitions
  • Save your work
  • View your slide show
inserting hyperlinks
Inserting Hyperlinks
  • A way to connect you to a web site
  • Go to your second slide,
  • Click on some text or your piece of clip art
  • Go to Insert>Hyperlink or CTRL K
  • Type in a web site’s address on your topic
inserting a link to email
Inserting a link to email
  • Go to your title slide
  • Highlight your name
  • Hit CTRL K or Insert>Hyperlink
  • Click E-Mail address
  • Type your email address
  • Play around with what you’ve learned today
  • Save your work and print your slide show (select Handouts and 6 to a page on Print Window)
what are we doing
What are we doing?
  • Most PowerPoint presentations are linear
  • Linear – one slide after another
  • Interactive PowerPoints – way to review concepts
  • Teachers and students can make them
  • Will view a demo and create your own
design of ppt
Design of PPT

Each Interactive PPT must contain these slides:

  • Title slide – your name, date, topic
  • Introduction – what is the topic?
  • Procedure – how do they take the quiz?
  • Questions – what are you testing them on?
  • Feedback slides – one yes, one no slide
let s begin
Let’s Begin
  • Open up your slide show
  • Scroll to the 5th slide (next to last slide)
  • Create a new slide (will insert one before The End slide)
  • Choose top right slide under Text and Content Layouts
  • Type what’s on the next slide…
  • Read each of the following questions carefully
  • Click on the correct answer
  • If you don’t get it right the first time, try again!
  • Hit CTRL M
  • Select the first slide on the second row (Title and Text) and hit OK
  • Type what you see on the next slide
question one
Question One

Create your own question.

  • Yes
  • No

Note: To delete bullets in the title frame, hit Backspace. To replace the bullets in the text, click the numbered list icon in the menu bar above.

Repeat these stepsto create the next two slides!

question two
Question Two

Create your own question.

  • Yes
  • No
question three
Question Three

Create your own question.

  • Yes
  • No
  • Scroll to last slide in show (page down)
  • Replace “The End” with…
what have we done
What have we done?

We’ve typed the:

  • title slide
  • introduction
  • directions
  • questions

What’s left?? The feedback slides!

feedback slides
Feedback slides
  • Even though there are three questions, we only need to make two feedback slides (one for yes, one no)
  • We’ll copy them later
  • Hit CTRL M and select top right slide (Title Only)
  • Type what you see in the next slide
you re right
You’re right!

Hit CTRL M again, then select the top

Right slide (title only) and type

what you see on the next slide!

this is what it should look like
This is what it should look like!

put mock-up of side sorter here!


CTRL S and save your PowerPoint as:YourName and put it on the desktop

the tough stuff
The Tough Stuff
  • Click on Slide Sorter in bottom left corner of screen
  • Click on the “You’re Right” slide, and hit CTRL C
  • Click just behind the slide for Question One and hit CTRL V
more tough stuff
More Tough Stuff
  • Click behind the slide for question two and hit CTRL V (“You’re Right” slide should be there too now!)
  • Repeat this process for the “Uh-Oh!” slide for both questions (click it, hit CTRL C, click behind each “You’re Right” slide, and hit CTRL V)
  • Drag the “Great Job” slide behind the last “Uh-Oh” slide to end the show!
  • Bookmarks - links to other parts of your document.
  • We will bookmark each answer on your question slides to a feedback slide
  • See the next slide to see how this works.
Using bookmarks will

allow your student to click

on an answer, then the slide

show will move them to the

correct feedback slide!

let s bookmark
Let’s Bookmark
  • Double-click on your first question
  • Highlight the correct answer
  • Hit CTRL K and click Browse next to the Place in this Document blank
  • Scroll down to find the the first “You’re Right” slide (just behind question one), click it and hit OK twice
keep going
Keep going!
  • Highlight the incorrect answer
  • Hit CTRL K and click Bookmark
  • Scroll down to find the the first “Uh-Oh” slide (just behind question one), click it and hit OK twice
  • Repeat this process for all your feedback slides, making sure you bookmark to the slides just behind each question.

Hint: Make sure you link the right answer

to the right feedback slide!

action buttons
Action Buttons
  • Save your work
  • View your show
  • What works?
  • What doesn’t work?
  • What’s missing?
  • Action Buttons!
action buttons1
Action Buttons
  • Scroll to the first “You’re Right” slide behind question one.
  • Go to Slide Show>Action Button and choose the button that points right (above)
  • Draw a box on the “You’re Right” slide with your mouse to place your button on the bottom right corner
Click this black arrow next to Hyperlink to: and

select Slide...

Then, click on

Question Two and

hit OK twice

action buttons2
Action Buttons
  • Now, scroll to the first “Uh-Oh” slide behind question one.
  • Go to Slide Show>Action Button and choose the button that points left (above)
  • Draw a box on the “Uh-Oh” slide with your mouse to place your button on the bottom right corner
Again, click on the black

down arrow and scroll to


This time,

click on question

one (they got it

wrong; they need

to retry) and hit


repeat this process
Repeat This Process
  • Now, go to the “You’re Right” slide behind question two and repeat the process (making sure you make your action button go to Question Three)
  • Do the same for:

“Uh-Oh” (Question Two) Question Two

“You’re Right” (Q3) Last Slide

“Uh-Oh” (Q3) Question Three

save and test
Save and Test!
  • Save your work (CTRL S)
  • Go to Slide Show>View Show
  • Even if you didn’t get it all, you’re learned a lot!!
relax fun facts
Relax! Fun Facts
  • Printing PPTs- go to File>Print
  • Click Handouts
  • Choose Black and White unless actually printing in color
  • 6 slides (or less if wanting others to take notes on handouts)
students and ppt
Students and PPT
  • Time – only allow ¼ of your time on PPT (very end of a project)
  • Give them a chance to play with bells and whistles, then show each other
  • Kids will get tired of the sounds and motion
  • 6 x 6 rule – no more than 6 words per bullet, 6 bullets per page
teaching with ppt
Teaching with PPT
  • Studies find that teachers move more quickly in lectures with PPT
  • But…kids can’t think as fast as we click
  • Most of the time: put only outline on PPT
  • Or…make a “skeleton” PPT for them to fill in as you talk
presenting with ppt
Presenting with PPT
  • Conferences, etc. – most are bored with PPT (esp. transitions and “spoon people”)
  • Keep design appropriate for audience
  • Dark background with light text easier on eyes but feels strange
  • Take lighting into account
tricks to impress
Tricks to Impress
  • Kiosk – go to Slide Show>Set Up Show
  • Click Browsed at a Kiosk and hit OK
  • This will have the slide show run non-stop
  • Do this for Parents’ Night or when you want to display a show continuously while you do something else (like a poster)
  • Can be used for a science fair or other display of student work
other resources
Other Resources
  • - for clip art you can use legally on your Web page

Email me at

[email protected]

with any questions

Check this presentation out at