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  1. Agency for Information Society Services e – licitatie.ro - The Romanian eProcurement experience - Ion Marcu eGovernment Services Director “The New Public Procurement Procedures and Instruments” Ankara, Turkey – 5-6 February 2008

  2. Overview • Public Procurement Setup • Facts & Figures • E-Procedures & Notices • Technical Sheet • Revenue Model • What Others Are Saying • Success Factors & Pitfalls • ePP myths • Related Projects • Open Issues

  3. General Info ASSI is an autonomous public institution dealing witheGovernmentissues under the coordination of Ministry of IT&C ASSI is the operator of national eGovernment services such as: www.e-guvernare.ro- The National Electronic System www.e-licitatie.ro– The Electronic System for Public Procurement

  4. PP Institutional Setup Agency for Information Society Services • Provides technical support for governmental eProcurement National Authority for Regulating and Monitoring Public Procurement • Regulatory authority for public procurement • Monitoring and supervision body • Notice validation National Council for Complaints Solving • Complaints solving Court of Accounts • Performs financial audits

  5. Public eProcurement Setup The Electronic System for Public Procurementis the web-based system used for awarding PP contracts by electronic means. • 2002 - e-Licitatie (pilot project) • 2006 – e-Licitatie extended version, in compliance with the new legal provisions for public procurement which have transposed Directives 2004/17/EC and 2004/18/EC • Law regarding the award of the public procurement contracts, public works concession contracts and services concession contracts • Application Norms for the provisions concerning the award of the public procurement contracts • Aplication Norms of the provisions concerning the award of the public procurement contracts by using electronic means

  6. e-Licitatie International recognition: • good practice title at the European level (European Conference for e-Government, Como, 2003) and international level (International Conference for eGP, World Bank, Manila, 2004) • the International Golden Link 2005 Award of the Association for the Communications and Electronics of the Military Forces, USA • finalist at eEurope Awards 2005, Manchester, UK

  7. e-Licitatie Facts & Figures • Operating since March 2002 • Deployment costs exceeding 7 million Turkish Lira • Monthly running costs around 100 000 Euro • 650 000 PP e-procedures for a total value of more than 1.8 billion Turkish Lira (2002-2007) • Estimated savings of 20 % • 9 500 suppliers and 9 300 contracting authorities • Managed by 30 people • Published notices: 160 000 (2007) • Notices sent to OJEU: 10 000 (2007) • Catalogue products: 26 000 (2007)

  8. PP e-procedures • Open • Restricted • Request for Quotation • E-auction (as final phase for open, restricted and RFQ procedures) • Direct purchase based on eCatalogues • Dynamic purchasing system (to be implemented by Q4 2008)

  9. Facilitatingtransparency • Simplified contract notice on a dynamic purchasing system • Public works concession • Design contest notice • Results of design contest • Notices: • Prior information notice • Contract notice • Contract award notice • Invitation to tender (request for quotation) • OJS eSender • Starting with 1st of January 2007 – e-licitatie.ro is the national single point for the transmission of PP notices to the EU Official Journal. Romania holds the first position in EU with 99.8% of all the notices sent by electronic means (XML). Mandatory publication of all types of notices on e-licitatie regardless of the thresholds

  10. Thresholds • Directives thresholds for notices + 130 000 TRY (supply & services), 865 000 TRY (works) for RFQ 17 000 TRY per year per CPV code for Direct Purchase

  11. Technicalsheet • Web-based system • Architected by ASSI • Developed by a Romanian consortium • Security based on digital certificates, digital signatures (optional), various encryption schemes, anti-robot protection • XML & Web Services

  12. Revenue model • Tenderers: >> free registration >> flat fee for participation / eProcurement procedure (maximum 10 TRY) - a limited number of participations / month is free of charge (currently 20) >> flat fee / eCatalogue position (maximum 1 TRY) - publication of the first 50 eCatalogue products is free of charge • Contracting Authorities: >> free registration >> free publication of notices >> flat fee / eProcurement procedure(min. 2.5 TRY - max. 40 TRY)

  13. e-Licitatie– What others are saying“Do you think that the e-Licitatie represents a way for fighting corruption?” I don’t know/ Didn’t give an answer 1% Very high 18% Very low 13% Low 13% High 26% Medium 27%

  14. e-Licitatie– What others are saying“How strong is the impact of e-Licitatie on reducing bureaucracy?” I don’t know/Didn’t give answer 1% Very low 12% Very high 21% Low 12% High 32% Medium 22%

  15. e-Licitatie– What others are saying“Do you think that e-Licitatie is financially effective compared with the other types of public procurement?” I don’t know/Didn’t give an answer 1% Very low 5% Low 5% Very high 27% Medium 25% High 37%

  16. Success factors • Strong political commitment • Gradual implementation • Mandatory use of electronic means for specific CPV codes during the first 4 years • Low tariffs • SMEs friendly (free participations) • Aggressive advertising campaigns • Countrywide training

  17. Pitfalls • Low quality of the tender dossier • Misconceptions related to the efficiency of electronic environments • Language barriers • Lack of PP strategies or rigid strategies with no action plans and improper resource allocation • Low wages for PP officers • Too much or too little focus on technical aspects • Lack of secure digital infrastructures

  18. Some ePP myths • It reduces corruption • It generates unemployment • Suppliers are eager to embrace ePP • You need high internet penetration rates • Digital signatures are a must • We should start doing ePP now or else…

  19. RelatedProjects • Classic vs. electronic procurement costs • Bridge Certification Authority • Disaster Recovery Center • Green procurement

  20. Open issues Standardization / Interoperability (digital signatures, Virtual Company Dossier, NES – UBL, UN / CEFACT) Language barriers

  21. Thank you! www.e-licitatie.ro contact@e-licitatie.ro