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Enhancing PowerPoint Skills - Hands-On Tutorial Session

Join our PowerPoint breakout session on Monday, July 17, 2006, to learn advanced PowerPoint tasks using Mac OS 10.4.7 and Mac Office 2004 software. Discover PowerPoint alternatives, optimization tips, and essential tasks for improving your presentations. Implement slide templates, animations, design elements, and hyperlinks effectively. Learn to create handouts, add multimedia, and refine slide transitions. Gain insights into Western Eye Movement techniques and master slide formatting. Get ready to boost your PowerPoint proficiency!

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Enhancing PowerPoint Skills - Hands-On Tutorial Session

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  1. Advanced PowerPoint TTTC Breakout Session Monday, July 17, 2006

  2. Facilitators David Kotkosky david.kotkosky..@..lausd.net Instructional Technology Applications Facilitator Carol Takemoto carol.takemoto..@..lausd.net Science Coordinator - Elementary

  3. Objective • Participants will be provided an opportunity to view or perform popular PowerPoint tasks • Participants will be provided resources, tutorial links, and directions

  4. Equipment and OS • PowerBook Titanium 800 MHz G4 • 1 G SDRAM • OS 10.4.7 • Monitor set to Extended Desktop

  5. Software • QuickTime • iMovie • Inspiration/Kidpiration • Excel • PowerPoint - Mac Office 2004 • Grab • iPhoto • Preview • Windows MediaPlayer

  6. PowerPointAlternatives • Apple’s Keynote http://www.apple.com/iwork/keynote/ • OpenOfficehttp://www.openoffice.org/ • PowerPoint Viewer (Win) • Tech4learning MediaBlender

  7. Mac User Tips • There are some things you can do on a Tiger system to clean things up. • Reset PRAM (same CMD-OPT-P-R as the old days) • No need to defrag, as long as your drive doesn't get beyond full (have 200MB min. of free space) • Hold down the Shift key at boot up. After the system boots, reboot it normally. • Run MacJanitor, for getting the daily, weekly, and monthly cleanup scripts to run manually • Use Control + click = right click (PC mouse OK) • CMD-SHFT-3 and CMD-SHFT-4

  8. Tasks Include (a): • Assistance Sources • Slide Templates • Bullets and animation • Western Eye Movement • Master Slide Logo, Clipart

  9. Tasks Include (b): • Format Master Slide Text • Slide Sorter • Hide Slides • Produce Handouts • Add Clip Art and Shapes

  10. Tasks Include (c): • Add Design Elements • Add QuickTime mov • Add Hyperlinks: • Websites • Other PowerPoints and Files • Other Pages • CD Tracks • Windows MediaPlayer File

  11. Tasks Include (d): • Play Slide Show as Kiosk • Add Screenshots (Apple’s Grab) • Add Inspiration and Kidspiration files • Add Excel Chart/table • Add Excel Graph • “W” and “B” keys • Slide Transitions

  12. Assistance • Microsoft Help • Search within application • PowerPoint 2004 online Mactopia • Searches: Google look for .edu, .gov • iLife online Tutorials with Video and Soundhttp://www.apple.com/ilife/tutorials/ • Many Photography Resourceshttp://del.icio.us/district6/photography

  13. Slide Templates • Powerpoint has templates installed • More templates can be found online:http://office.microsoft.com/en-us/templates/default.aspx • Education specific templateshttp://office.microsoft.com/en-us/templates/CT061993301033.aspx

  14. Bullet Pre-Animation • Set Viewing for Master Slide and Formatting Palette • Bullets and Numbering • Indent - increase or decrease • Style and Color - caveat on fonts and shapes if using on other computers

  15. BulletAnimation • Master Slide • Slide Show > Custom Animation > Text 2 • Entrance Add Effect > Appear • Start > On Click • Effect > No sound • Effect > After animation > dim > select color • Caveat… inserting text boxes will not have Master Slide characteristics

  16. WesternEye Movement • Most persons view from left to right • Then scan to lower left • Then move right • Most memorable items should be in lower right

  17. Master SlideLogo Clipart • Logos or “permanent” items on all slides • View Master > Slidemaster • Place clipart, logos, watermarks • If on top of text boxes - no problem in Slidemaster: • Layered objects “Formatting Palette” > “Size, Rotation, and Ordering • Click “Layering” > “Bring to Front, Send to Back, or Bring forward, Send back

  18. Slide Sorter • View > Slide Sorter • Drag Slides to the location desired

  19. Hide Slides • Normal view Select the slide you want to hide, and then click Hide Slide on the Slide Show menu. • Slide sorter view Select the slide you want to hide, and then click Hide Slide on the Slide Sorter toolbar. • A "null" sign appears over the slide number of any slide you have hidden in “Slide Sorter”

  20. Produce Handouts - Handout Master • 1. On the View menu, point to Master, and then click Handout Master. • 2. Use the Handout Master toolbar buttons to see the layout of handouts with two, three, four, six, or nine slides per page. • 3. On handout master add credits, graphics • Position the placeholders for headers, footers, date, and page number as you want them to appear on your printed handouts. • Select three slides per page provide a “notes” area

  21. Produce Handouts - “Print” Menu • Go to File > Print > • Print What > 3 Slides per Page to get “Participant Notes” area • Output > grey scale (economical)

  22. Add Clip Art andShapes • ClipArt • Insert > Picture > ClipArt or from File • Shapes • Formatting Palette > Add Objects > multiple choices Is this how you feel everyday?

  23. Color Schemes • Color schemes can be added to the slide master • Color schemes can alter the design template • Eight colors are pre-selected to harmonize • One source of color information is Pantone - some is public - free support area with logon

  24. Add QuickTime mov • Update software to have latest QuickTime Player • Download QuickTime file or link to website • Place in PPT folder • Add Hyperlink to play on mouse click, or… • Set slide to play on open

  25. Add QuickTime mov • QuickTime > Country and City Mouse website • iPhoto > iMovieproject with Ken Burns effect file (could not link to file)

  26. Add Hyperlinks • Websites • Other PowerPoints • Other Files • Other pages • CD tracks

  27. Add Hyperlinks • Websites • Select Text or image • Insert > Hyperlink > paste URL • Display will show selected text or image description • Example: How Stuff Works

  28. Add Hyperlinks • Hyperlink to other PowerPoints or files • Select text > Insert > Hyperlink • Choose “Document” • Meander to file name • Caveat if sharing files • Put all files in one folder • Load files • Test and re-link, if needed • Examples: Welcome.doc Netiquette.ppt (Created with Keynote)

  29. Add Hyperlinks • Other pages within presentation (non-linear) • Select Text or image • Insert > Hyperlink > Anchor • Better to Select Page Title vs. page number • Examples • Title page • Facilitator info page

  30. Add Hyperlinks • CD tracks or iTunes file • Add CD or copy tracks to folder • Hyperlink to CD track • Examples • iTunes File (not successful) • CD track

  31. Add Hyperlinks • Play Windows MediaPlayer file 21b • Download Windows MediaPlayer for Mac • Download file • Hyperlink to file (Solid Rocket STS-121) • May need to open MediaPlayer prior to show • May interfere with extended monitors function

  32. Play Slide Show as Kiosk • Use for announcements, vocabulary, reinforcement, spelling, concepts, project showcase • Use old computer/monitor to run in less secure areas • SlideShow > Set Up Show > Browsed at Kiosk…> use Timings • SlideShow > Slide transition > Automatic at n seconds

  33. Add Screenshots (Apple’s Grab) • Use “Grab” to get a screen image • Grab saves as TIFF only. • Use “Preview”> “new from Clipboard > save in 11 formats • Use “iPhoto” Drag TIFF or Preview saved file into iiPhoto to resize • JPG is good format for PPT

  34. Add Inspiration Files • Link to Inspiration fileInsert > Hyperlink > find file • Example: Car Construction Steps

  35. Add Kidspiration Files • The

  36. Add Excel Chart • Method 1 • Insert Completed Graph from Excel File: Insert > Graph > Import > File Name > Chart Name • Chart is created by Apple’s Grapher • Not dynamic in PowerPoint • Method 2: • Copy > paste from Excel File • Chart is dynamic • See next page

  37. Add Excel Table • Copy > Paste Excel Table > Edit Text • Data is Dynamic

  38. “W” and “B” keys • While in presentation mode: • “B” Key yields a Black Screen • “B” key again return the SlideShow • “W” key yields a White Screen • “W” key again returns the SlideShow

  39. Slide Transitions • A brief transition helps viewer acknowledge screen change • Slide Show > Slide transitions > Select Effect > on Mouse Click > apply to all > test

  40. “Grab” • Converting Grab screen shots to other formats • Grab saves screen shots as files in TIFF format. • If you want to use your screen shots on the web, in email, or in a word processor, you can use the Preview application to convert the TIFF files to other formats, such as JPEG or PICT. • Next >

  41. Grab - convert to other format • 1. Open Preview (located in Applications) and choose File > Open. • 2. Locate the TIFF file you want to convert and click Open. • 3. Choose File > Save As. • 4. Choose a file format from the Format pop-up menu and click Save. • You can also use third-party applications to open and convert TIFF files created in Grab.

  42. Questions?ContactDavid Kotkoskydavid.kotkosky..@..lausd.net

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