District 5 Staff Agenda

1. District 5 Staff Agenda Date: September 11, 2013 Location: Taylor Co. Extension Office Time: 9:50 am EST FALL is Coming September 22nd!!

2. GUEST SPEAKERS AND topics • “DISTRICT 5 IT UPDATE” Ben Dustin, Computer Support Specialist II D5 Agricultural Communications Services Office: 859-257-7365; Cell: 859-428-8366 Email:ben.dustin@uky.edu • “UNIVERSITY OF KY WORK-LIFE PROGRAM” Erika Chambers, Ph.D.: Work-Life Dir., UK HR 106 Scovell Hall, Lexington, KY 40506 859-257-1003; Email: erikachambers@uky.edu Ann Bassoni, MSW: Work+Life Connections Coordinator Terri Weber, MSW: Elder Care Specialist

3. Personnel & Programs • PERSONNEL UPDATES for DISTRICT 5 Retired: Raymond Thompson, Russell ANR (7/2) Ricky Miller, Breckinridge Small Farms (7/31) Carol Brumlow, Russell Support Staff (8/2) Resigned: Charlie DeLaughter, McCreary EFNEP (6/10) Loretta Skaggs, Meade EFNEP (8/5) Linda Schmal, Marion 4-H PA (8/10) Vacancy: Russell Co ANR (Posted: 9/10, Deadline: 9/26)

4. Personnel & Programs • CONTINUED: PERSONNEL UPDATES New Agents: Alex Bryant, Breckinridge CEA for 4-HYD (5/15) Ricky Arnett, Green CEA for ANR (6/1) Brandon Pharis, Clinton CEA for 4-HYD (7/24) Cabrina Buckman, Washington CEA for FCS (9/6) New Support Staff: Patricia Richards, Russell Support Staff (8/12) Sherry Stith, Breckinridge Support Staff (6/17) Mary Lucas, Temp. for Joyce Cardenas

5. Personnel & Programs Sickness: Linda Will – Continued Illness Joyce Cardenas – Accident (7/14) Ron Bowman – Surgery (8/16) Donna Curl- Surgery (8/25) Sympathy: Amanda Sublett - Grandmother Weddings: Matt Adams and bride Engagements: Lizzy Spalding Babies: Rebecca Hill – Girl, Ann Taylor Hill Marla Stillwell – Boy, Clayton Lee Stillwell Expecting: Richard/Brittney Whitis, Will/Megan Stallard Grandpa’s: Greg Tompkins (July - Grandson, Grady) David Harrison, Pat Hardesty (Pending)

6. WELCOME: Clayton Lee Stillwell & ANN TAYLOR HILL!

7. Baby Update: Guess Who??? YES….THEY GROW UP FAST! Lane Stallard

8. Personnel & Programs • SPECIAL RECOGNITION Pres. Capilouto’s Visit: Grayson Co. Host/Agents KY State Fair Workers & Picnic Committee Summer St. Ext. Council – Washington Co. Host Refreshments: Meade & Nelson; Host: Taylor • PROGRAM HIGHLIGHTS for D5 HORT Dennis Morgeson ANR Matt Adams 4-HYD Kindra Ewing Jones FCS Christy Nuetzman

9. InformationEvents & DEADLINES • ACCESS YOUTH REPORT – Due June 30, 2014 Data: Don’t wait! Enter year-round Contact: State 4-H Office: james.leslie@uky.edu Link:http://4-h.ca.uky.edu/node/116 • ACCIDENT/INCIDENT REPORT FORM Required: Serious Situations/Problems Link: http://ces.ca.uky.edu/cesdd/OfficeTools Link:http://www.uky.edu/EVPFA/Controller/risk.htm UK Employees: Workers Care (800) 440-6285

10. Staff Information • ADA ACCESSMENTS & COMPLIANCE Agents: Check Office Files for completed form Link: http://ces.ca.uky.edu/manual/node/44 • ATTENDANCE ROSTERS Verification: Audience and Meeting Parity Expectation: Complete and File Link: http://www.ca.uky.edu/psd/affirmative_action.php

11. Staff Information • BUDGET REMINDERS & DEADLINES Tax Rates: Month of Sept. Final Year-End Accounting: Month of Sept. Financial Statements/Legal Notices: Sept 30 Motor Vehicle/Watercraft Tax Form: Oct. 1 Second County Payments: Oct. 10 Nominees for Board Members: Nov. 1 Election of Board Officers: Month of Jan. *Prog. Support Funds - Yearly Expense Reports were due July 15; 2013-14 Budgets due with Budget Forms

12. Staff Information • BUDGET UPDATE Federal Budget: Smith Lever commitment for dollars is greater than funding = Unit plans for 5% deduction University Budget: New Provost – Dr. Christine Riordan Still Unknown on How Funds Will Be Split Status on Filling County Positions: Continue to Fill: New positions of 4th and above Seek Approval: Stop-gap, previous 4th+UK benefits

13. Staff Information Taxing Districts are now called: Special Purpose Government Entity (SPGE) New Law: KRS 65A – DO NOTHING AT THIS TIME District Bds. - Register by 12/31/2013 Code of Ethics: http://www.uky.edu/Legal/ethicscode.htm Link: www.lrc.ky.gov Bank Accts.: Don’t use UK Title or Tax ID #61-6001218 Training: District Board’s will be done by CES

14. Staff Information • CEDIK STATE ADVISORY UPDATE – D5 REPS. 2nd Year: Dennis Morgeson, Horticulture 1st Year: Doug Shepherd, ANR Term Ends: Becky Nash, FCS • CEDIK PROGRAM UPDATE PowerPoint Presentation State Adv. Member: Dennis Morgeson For Additional Info: http://cedik.ca.uky.edu/

15. Staff Information • CERTIFICATION FORMS Agents and County Program Assistants *Signed Forms Will Be Due Soon NEP Assist: Sent by Darlene Tipton State 4-H Funded Assists: Sent by St 4-H Office • COUNTY EXTENSION COUNCIL FALL MEETINGS Train New Members - Expectations Prepare Agendas/Minutes: Copies to D5 Office Distribute “Extension Today” NEW FOR 2013: Diversity Training

16. COUNTY REVIEWS Teams: Agents are currently being selected State Contact: Martha Thompson 6 Month Reports: Don’t Miss Due Date *6 mos. from date results are returned to county 2014–Counties: Casey, Green, Grayson, Marion, McCreary, Pulaski and Washington Reports: http://www.ca.uky.edu/psd/affirmative_action.php

17. Staff Information • DEAN’S SEARCH Narrowed to 4 candidates Interviews in October • DISTRICT 5 FORUM Date: Friday, Nov. 8, 2013 Location: Taylor Co Extension Office Attendance: Agents and Program Leaders Planning Committee: State Delegates & Agents Agent Contact: Dayna Parrett Lunch Sponsor: UK CES ($1,000 per District) Recognition: SEC Delegates

18. Staff Information Staff Information • DISTRICT STAFF TRAINING SCHEDULE Oct. 9 Diversity Training: Gae Broadwater, Martha Thompson, Teran Ransom, Dennis Morgeson Nov. 8 Leadership Dev. (District 5 Forum) Nov. 13 Supervision Training Jan. 15 House Bill 1 (Effects on Dist. Bds.) Feb. 12 Budget and Cash Handling Mar. 12 Councils and Leadership

19. Staff Information • EEP (Tuition Fee Waiver) Max. 8 hrs. @ semester, 18 hrs. @ academic yr. Max. 2 classes & only one can be taken during “normal” work hours (8am-5pm) • EMPLOYEE ID CARDS Agents: paper copies; UK Photo ID’s available • EMPLOYMENT New Agent Hiring System & Feedback • EMPLOYEE OR INDEPENDENT CONTRACTOR UK office of the Treasurer http://www.uky.edu/EVPFA/Controller/files/BPM/E-7-3.pdf

20. Staff Information • ENERGY AWARDS Presentation to Agents • EPSILON SIGMA PHI D5 Contacts: Jack Ewing & Tyrone Gentry National Mtg.(Galaxy): October 16 - 19, Pittsburg State Mtg. (before Ext. Conf.): Feb. 24, Lexington • “EXTENSION TODAY” (Report to the People) NEW GUIDELINES – St. Contact: Dr. Ken Jones Distribute to “Non-Users” and Fiscal Court Due: D5 Office by Nov. 22; PSD/ESP by Dec. 1 Link: http://www.ca.uky.edu/psd/reports_reporting.php

21. Staff Information • HOLIDAY STAFF & RETIREE GET-TOGETHER Date: Dec 11, 2013 (Location TBA) Committee: Choose 1 Agent from each Program • LEADERSHIP DEVELOPMENT PROGRAMS Volunteer Administration Academy (VAA) KY Ag Leadership Program (KALP) In-Services for Basic Leadership (CED) KY Extension Leadership Dev. (KELD) CAFE Leadership Programs/Initiatives KY Cooperative Ext. Leadership Academy (KCELA)

22. Staff Information • MITT Report and Substance Abuse Conference • PERFORMANCE APPRAISALS Support Staff Appraisal to DD’s by Sept. 17 Final Signed Forms Due Oct. 1st New system for EFNEP & SNAP-Ed Link: http://ces.ca.uky.edu/cesdd/biweekly • PERFORMANCE APPRAISALS - AGENTS October: Assist. Directors, Dr. Henning & Dean Evaluations by clientele (still in development) St. Ext. Council – previewed at meeting JCEP – will preview at coming meeting

23. Staff Information • SNAP-Ed Last day to report year’s hours – October 1, 2013 • STAFF MEETING SCHEDULE Attendance is required Continue to hold 2nd Wednesday of Month • ST. EXTENSION COUNCIL Held in conjunction with the St. Extension Conf. Feb. 26 - 27, 2014 in Lexington Nomination of State Delegates: Dec. 1 Randall Barnett Award: Due November 15

24. Staff Information • ST. EXTENSION CONFERENCE Feb. 24-27, 2014, Hyatt Regency, Lexington, KY Attendance: Mandatory for all Agents State Contacts: Karen Ramage & Jeanne Davis • SECRETARY TRAINING - Attendance Expected Contacts: Jack Ewing, Andy Mills & Pat Hardesty Needs: Chairman, Date and Location • SMITH LEVER BILL – 2014 is the Centennial Year 100 Year Celebration Marketing Opportunities Nat. Recognition:Washington, D.C. (5/8/2014)

25. Staff Information • SUPERVISION TRAINING – UKHR October 25, 9am – 4 pm ET Additional Opportunities forthcoming in Districts • SUBPOENAS and EXPERT TESTIMONY Dean’s letter • TRAVEL EXPENSES Forms and Deadlines Checkpoints and Corrections • Volunteer Leader Forum Jan 31 – Feb 2, 2014

26. September BIRTHDAYS! • Sept 1 Natalie Taul (Grayson FCS) • Sept 8 Darice Russell (Washington Secretary) • Sept 10 Wanda Miick (Russell Sm. Farms Assist) • Sept 14 Greg Tompkins (Cumberland ANR) • Sept 15 Kisha Atwood (Casey Secretary) Carolyn Morris (Taylor Secretary) • Sept 18 Andy Mills (Meade ANR) • Sept 19 Joy McGinnis (Wayne Secretary) • Sept 27 Carolyn Dorsey (Grayson Custodian) • Sept 28 Stacy Smith (Clinton EFNEP) *Special Birthday Wishes for all who celebrated over the Summer months. Hope your days were special!

27. “Afternoon HAPPENINGS” • AFTERNOON SCHEDULE Lunch: Gnomies BBQ (on site) Guest Speakers: Rep. Susan Westrom Program Group Meetings Wrap-up and Adjourn • OPTIONAL ACTIVITIES for ENJOYMENT Bowling: Contact, “Quen” Smith Golf: Contact, Pat Hardesty