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District 5 Staff Agenda. November 13, 2013 Taylor County Extension Office 10:00 am EST. DIVERSITY TRAINING. Welcome District 5 Staff Members Anna G. Smith, District 5 Director Diversity Team Members Teran Ransom, Hardin CEA for FCS Dennis Morgeson, Washington CEA for Horticulture

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District 5 Staff Agenda

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District 5 staff agenda

District 5 Staff Agenda

November 13, 2013

Taylor County Extension Office

10:00 am EST


Diversity training

DIVERSITY TRAINING

Welcome District 5 Staff Members

  • Anna G. Smith, District 5 Director

    Diversity Team Members

  • Teran Ransom, Hardin CEA for FCS

  • Dennis Morgeson, Washington CEA for Horticulture

  • Martha Thompson, UK Ext. Personnel Specialist

    Program and Staff Dev.

  • Gae Broadwater, KSU State Specialist

    Program/Staff Dev., Com. & Leadership Dev.

    Follow-up Training: CEC and District Board Members


Personnel programs

Personnel & Programs

PERSONNEL UPDATES

  • Retirements: Judy Creech, Nelson 4-H Program Assist (12/2)

  • Staff Update: New Hire for Russell Co ANR Chelsey Pickens (1/2/2014)

  • Illness:Linda Will, Judy Creech, Jody Paver

  • Sympathy:Tony Rose – Father-In-Law

  • FML Returns:Ron Bowman –Back Surgery

    Rebecca Hill – Maternity Leave

    Marla Stillwell – Maternity Leave

  • Births:Photo Updates


Welcome adlee blue whitis reagan beth guffey

WELCOME Adlee Blue Whitis & Reagan Beth Guffey!

Reagan Beth Guffey Daughter of

Mr. & Mrs. Colby Guffey

Adlee Bleu Whitis

Daughter of

Mr. & Mrs. Richard Whitis


Welcome grady riley keisling harrison stahlman hill

WELCOME Grady Riley Keisling & Harrison Stahlman Hill!

Grady Riley Keisling

Grandson of

Mr. & Mrs. Greg Tompkins

Harrison Stahlman Hill

Grandson of

Mr. & Mrs. David Harrison


District 5 staff agenda

PROGRAM HIGHLIGHTS for DISTRICT 5

  • FCS – Dayna Parrett

  • Horticulture – Dennis Morgeson

  • ANR - Ron Bowman

  • 4-H Youth Development – Kindra Ewing Jones

    SPECIAL RECOGNITION

  • November Staff Refreshments – Pulaski and Russell

    DISTRICT 5 IT UPDATE

  • Ben Dustin, Computer Support Specialist II


Information deadlines events

Information – Deadlines - Events

BUDGET UPDATE

  • Federal and State Levels: Uncertainty/Issues

  • UK Level: First Version of Budget Model

  • CES Level: Conservative in Spending & Hiring

  • KSU Level:

    • Limited hiring and travel for Extension

    • Developing MOU with Pulaski for Laura Rogers

    • Administrative Update: Dr. Teferi Tsegayeis is now Associate VP for Ag Affairs and Land grant programs and Dean/Prof of the College of Agriculture, Food Science & Sustainable Systems


District 5 staff agenda

Special Purpose Government Entities

(SPGE’s)

  • There are over 1500 SPGE’s

  • Focus is on budgeting and final disclosure

  • Online registration is mandatory & due Dec. 2013

  • Sample form was emailed to Fiscal Coordinators

  • Sections II & IV – CES completes (with/without DB’s)

  • Section III is for Water Districts only

  • Fees are based on previous year’s actual income

  • Deadline for info. is July 1, ‘14 (2014-15 FY)

  • Adopt County Govt.’s Code of Ethics


District 5 staff agenda

Continued Information on SPGE’s

  • Fiscal Courts still approve establishing a DB/Tax

  • CES follows FY deadlines (calendar for Water Districts)

  • Extension DB’s should not fear dissolution of a SPGE

  • Self-guided tutorial and info is on Website:

    https://kydlgweb.ky.gov/Entities/SpecDistHome.cfm

    CAFE ALUMNI

  • Discussion for Program Groups:

    • Alumni Area Meetings – How do we make this mutually beneficial for Agents and Alumni?

    • How can Alumni be beneficial to Agents?

  • State Contact: Billy Toombs, Assist. Dir. For Dev.


District 5 staff agenda

CAREER LADDER

  • Draft applications due to the D5 Office Jan. 21, 2014

  • D5 Office forwards to Karen Ramage by Jan. 31, 2014

  • Provide In-Service Training Transcript with application

  • Last date for info. to have occurred: Dec. 30, 2013

  • Applicants to level IV may apply two consecutive years

  • Form/Guidelines @ http://ces.ca.uky.edu/cesdd/agent

    CIVIL RIGHTS – FOLLOW-UP TO FEDERAL REVIEW

  • Future: Staff will be completing an on-line training

  • Training will include 3 Modules

  • Tests will complete requirements

  • State Contact: Martha Thompson


District 5 staff agenda

COUNTY COORDINATORS

  • Know responsibilities and be accountable

  • County Office Support Staff Coordinator

    • Secretary/Support Staff Supervision; Affirmative Action, Office Mgt.; Office Staff Conferences

  • County Fiscal Coordinator

    • Fiscal Matters; Order Supplies; Office Petty Cash; Credit Card Mgt.; Penalty Mail; Equipment Inventory

  • CEC/Marketing Coordinator

    • CEC and SEC; Program Dev. and Reporting; Mass Media; Legislative; Student Recruitment/Ag Alumni

      CEC/ADVISORY MEETINGS

  • Agendas/Minutes to D5 Office

  • Counties need to improve documentation


  • District 5 staff agenda

    • COOPERATIVE EXTENSION

    • CELEBRATING 100 YEARS

      • Official Celebration

        • Washington DC, May 8, 2014

        • KY delegation will attend

        • Counties should plan celebrations

        • Engage CEC and Leadership groups

    • Resources: Video; Actor scripts; Logos; Preferred marketing will be at the Extension Conference

    • AG Mag - D5 Celebrities: “Ewing Family”

    • Marketing site is housed at LSU: http://www.lsuagcenter.com/en/administration/about_us/chancellors_office/extension/celebration/


    District 5 staff agenda

    COUNTY PROGRAM REVIEWS

    • 2014 County Review Assignments:

      • Casey and Marion (Jeanne Davis)

      • McCreary and Pulaski (Chuck Stamper)

      • Washington (Gary Palmer)

      • Green (Pam Sigler – March 19, 2014)

      • Grayson (Ken Jones)

  • D5 Team Member: Kindra Ewing Jones

    • Gary Palmer & Cherry Kay Smith

    • Anderson, Washington and Metcalfe Counties

  • 2013 Follow-up Reports:

    • Hardin, Nelson and LaRue - Link to Form: http://www.ca.uky.edu/psd/affirmative_action.php

    • Due Date: 6 Months following return of Reports


  • District 5 staff agenda

    DISTRICT 1 DIRECTOR INTERVIEWS

    • 19 Applicants, 4 Finalists

    • Interviews will be held on campus Nov 14 & 26

      D 5 LEADER FORUM – GREAT SUCCESS!

    • Committee Members:

      • Dayna Parrett (Chair), Elijah Wilson, Matt Adams, Connie Conlee, Christy Martin (Past Chair), Chuck Crutcher, Bob Osbourne, Ada Mae Handy, Pam Gibson and Pat Hardesty (Facilities)

  • Attendance and Evaluations – Great!

  • Next Year’s Committee

    • ANR Agent will Chair

    • Choose Committee Reps in Program Groups

    • Dayna Parrett will serve as Past Chair


  • District 5 staff agenda

    DIVERSITY

    • MANRRS Conference will be held Dec 13 and 14 at the Good barn and Seay Auditorium.

    • Diversity Award: Application due Dec. 15, 2013

    • http://diversity.ca.uky.edu/awards

    • Tri-State Diversity Conf.: Feb. 20 – 21, Cincinnati Airport Marriott

    • Pre-Conference – Feb. 19

    • http://ces.ca.uky.edu/tristatediversityconference/

      EEP FORMS

    • UK Deadlines: Submit forms to the D5 Office

    • Calendar Website: http://www.uky.edu/HR/benefits/eep_dates.html


    District 5 staff agenda

    EPSILON SIGMA PHI –2014

    • Meeting: Feb. 24, 2014 - Hyatt Regency, Lexington

    • ESP Membership Deadlines:

      • Early (Dec. 2 - Saves $5.00)

      • Final Deadline (Jan. 18)

  • D5 Contacts: Tyrone Gentry (LC) & Jack Ewing (LT)

  • Co-Chair of Professional Dev. – Kelli Bonifer

  • “Report to People” Contest: 1 Winner (LC & LT)

    HOLIDAY LEAVE AND BONUS DAYS

  • Bonus Holiday: Employed by Nov. 4; FTE of 0.5 (+)

  • Work on a Holiday? Notify the D5 Office and Request thru SAP. Must take alternate day within 6 weeks


  • District 5 staff agenda

    HOLIDAY STAFF & RETIREE GET-TOGETHER

    • Date and Time: Dec 11thbeginning at 10:00 EST

    • Location: Taylor Co. Extension Office

    • Attendants: All D5 Staff Members

    • Invitation of Retirees: Each County

    • Committee: Dennis Morgeson (Ch.)

      Lizzy Spalding &

      Alex Bryant

    • Pre-registration Deadline/Amount: TBA

      INTERNSHIPS

    • Interviews: Schedule to be held during January, 2014

    • Counties will once again be allowed to fund positions

    • Intern Cost: $1700 per month (new - monthly payment)

    • State Contact: Martha Thompson


    District 5 staff agenda

    KY VOLUNTEER FORUM

    • Jan. 30 – Feb. 1, 2014

    • Hyatt Regency and Lexington Convention Ctr.

    • Registration: Discount thru Dec. 6, 2013 - $100

      Through December 20, 2013 - $125. 

    • Website at:  http://4-h.ca.uky.edu/volunteer/kvf

      LEAVE STATUS

    • Take “Old Leave” by June 30, 2014 (7.5 months away!)

    • View Leave Status at http://myuk.uky.edu/irj/portal

      MASTER’S DEGREES

    • Seek approval from District Director & Assistant Director

    • Career Ladder requires approved field

    • Form available online


    District 5 staff agenda

    PERFORMANCE APPRAISALS – SUPPORT STAFF

    • Thanks! All into the D5 Office, some awaiting approval

    • When approved, schedule consultations, attain signatures, submit finals to the D5 office

      PERFORMANCE APPRAISALS – AGENTS

    • Notifications were mailed November 4th

    • Dean Smith will set a date for Administrative Reviews

    • 2013-2014 Performance Appraisals – “Off Year”

      • Service less than 5 but over 1 Year; Requests

  • Upcoming: Mid-Year Visit Schedule

    RANDALL BARNETT AWARD

  • Due Nov. 20th to Karen Ramage; Copy to the D5 Office

  • $500 Award to winning CEC

  • Link:http://ces.ca.uky.edu/manual/node/76#2


  • District 5 staff agenda

    Report to the People

    • Due to the D5 Office by Nov. 22, 2013

    • New Template

    • Electronic Copies due to PSD by December 1st

    • http://www.ca.uky.edu/psd/reports_reporting.php

    • Please place on county websites

      State Extension Conference – FEB 25 – 27, 2014

    • Attendance required of all Agents

    • Website: http://ces-extconf-2014.ca.uky.edu/

    • Lodging Hyatt (call direct, required lodging)

    • Every Agent will receive a new UK Employee Nametags

      SECRETARY TRAINING UPDATE

    • Planning Committee: ANR Agents


    District 5 staff agenda

    STATE EXTENSION COUNCIL

    • Meeting: Feb. 26 (Evening - apart from St. Ext. Conf.)

    • Location and Lodging – Hyatt, Lexington

    • Current Membership

      • Group 1 (Hardin)Chuck Crutcher

      • Group 2 (Washington)Bob Osborne

      • Group 3 (Green)Ada Mae Handy

      • Group 4 (McCreary)Pam Gibson

      • At-Large (Adair)Debbie Cowan

        TAX EXEMPT

  • Counties are behind in data entry

  • New – June 30 deadline

  • Who – Anyone with a checking account/501c3’s


  • October birthdays

    OCTOBER BIRTHDAYS!

    • Oct. 1Chaquenta Smith, Pulaski 4-HYD

    • Oct. 3 Karen Henson, Cumberland 4-H Prog. Assist.

    • Oct. 16 Felicia McElroy, Marion Co Custodian

    • Oct. 20Laura Peek, Washington EFNEP Assist.

    • Oct. 24Doug Shepherd, Hardin ANR

    • Oct. 25Greg Whitis, McCreary ANR

    • Oct. 27Toni Humble, Wayne 4-HYD

    • Michelle Robinson, Grayson Support Staff

    • Oct. 29Kathy Ballard, Nelson Support Staff

    • Amanda Sublett, Taylor 4-HYD


    November birthdays

    NOVEMBER BIRTHDAYS!

    • Nov. 2Rebecca Shagool, Hardin Support Staff

    • Nov. 6 Theresa Howard, LaRue CEA for FCS

    • Nov. 7 Amy Aldenderfer, Hardin CEA for Horticulture

      Meagan Klee, Casey CEA for 4-H YD

    • Nov. 8 Sherri Coffey, Russell Co Support Staff

    • Nov. 10Teran Ransom, Hardin CEA for FCS

      Sherry Stith, Breckinridge Support Staff

    • Nov. 11 Dennis Morgeson, Washington CEA Hort.

      Gaye Hutchinson, Wayne EFNEP Assistant

    • Nov. 15 Anna Smith, District 5 Director

    • Nov. 18 Edith Lovett, Pulaski FCS

    • Nov. 20 Misty Dubre, Cumberland Support Staff

    • Nov. 25 Kindra Ewing, Grayson 4-HYD

    • Nov. 26T. J Adkins, Pulaski 4-HYD

    • Nov. 29Georganne Collins, Nelson Support Staff


    Supervision training all agents remain for training

    SUPERVISION TRAINING*All Agents Remain for Training

    PROGRAM GROUP MEETINGS

    • 4-H YOUTH DEVELOPMENT

    • ANR/HORTICULTURE

    • FAMILY AND CONSUMER SCIENCES


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