District 5 staff agenda
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District 5 Staff Agenda. November 14, 2012 Taylor County Extension Office 10:00 am EST. Personnel & Programs. PERSONNEL UPDATES Vacancies, Changes, Health, Sympathy, Retirements & Congrats PROGRAM HIGHLIGHTS for DISTRICT 5 FCS - Christy Nuetzman Horticulture – Robbie Smith

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District 5 Staff Agenda

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District 5 staff agenda

District 5 Staff Agenda

November 14, 2012

Taylor County Extension Office

10:00 am EST


Personnel programs

Personnel & Programs

PERSONNEL UPDATES

  • Vacancies, Changes, Health, Sympathy, Retirements & Congrats

    PROGRAM HIGHLIGHTS for DISTRICT 5

  • FCS - Christy Nuetzman

  • Horticulture – Robbie Smith

  • ANR - Ron Bowman

  • 4-H Youth Development – Elijah Wilson

    SPECIAL RECOGNITION

  • November Staff Refreshments - Clinton and Cumberland Counties


Information deadlines events

Information – Deadlines - Events

ANNUAL LEAVE STATUS

  • Take “Old Leave” by June 30, 2013 (only 7.5 months away!)

  • View Leave Status at http://myuk.uky.edu/irj/portal

    BUDGET UPDATE

  • Change is inevitable – 2013/2014 will tell a story

  • Message to Leadership

  • KSU Budget Update

    CAMP

  • Farm Credit Services of America partnership

  • Storm Shelters & Building Projects

    CIVIL RIGHTS/DIVERSITY COMMITTEE

  • State Contact: Dr. Ken Jones

  • District Staff Visits: October, 2013

  • D5 Committee Members: Teran Ransom and Dennis Morgeson


District 5 staff agenda

CAREER LADDER

  • Draft applications due to the D5 Office Jan. 21, 2013

  • D5 Office forwards to Karen Ramage by Jan.31, 2013

  • Must provide In-Service Training Transcript with application

  • Last date for information to have occurred: Dec. 30, 2012

  • Applicants to level IV may apply two consecutive years

  • View Guidelines and form at http://ces.ca.uky.edu/cesdd/agent

    CLIENT PROTECTION

  • Background Checks – fluctuation of costs, potential time of return

  • Accountability: Background Checks as well as Decisions

    COUNTY COORDINATORS

  • Know your responsibilities and be accountable

  • Engage co-workers in the process

  • D5 List: http://ces.ca.uky.edu/cesdd/District5Miscellaneous


District 5 staff agenda

CO. OFFICE SUPPORT STAFF COORDINATOR

  • Secretary/Support Staff Supervision; Affirmative Action

    Office Management; Office Staff Conferences

    CO. FISCAL COORDINATOR

  • Fiscal Matters; Ordering Supplies; Office Petty Cash/Credit Card Management; Penalty Mail; Equipment Inventory

    CEC/MARKETING COORDINATOR

  • CEC and SEC; Program Development and Reporting; Mass Media; Legislative; Student Recruitment/Ag Alumni

    CEC/ADVISORY MEETINGS

  • Agendas and Minutes to D5 Office as meetings occur during year

  • Counties need to improve documentation

    CEC and DISTRICT BOARD LEADERSHIP

  • Issues of concern and need for development

  • State Contact: Tanya Dvorak (new to PSD)


District 5 staff agenda

COUNTY PROGRAM REVIEWS

  • 2013: Hardin, Nelson and LaRue (Martha Thompson)

  • Team Members: Nick Roy and Toni Humble

  • 2012 Follow-up Reports:

    • Adair, Taylor, Cumberland, Meade & Breckinridge

    • Link to Form: http://www.ca.uky.edu/psd/affirmative_action.php

    • Due Date: 6 Months following return of Reports

      CREATING OUR FUTURE COMMITTEE REPORT

  • Committee Member: Christy Nuetzman

  • Finalized Report

  • CREDIT CARD USE FOR COUNTY FEES

    • UK Vendor – Regonline (used for National ESP Registration)

    • Additional Benefits: fundraising, sharing through social media

    • Needing Pilot Counties

    • State Contact: Dr. Jeff Young, District 3 Director


  • District 5 staff agenda

    DISTRICT BOARD TIMELINE for JANUARY 2013

    • County Judge Executive administers oath

      • Also secures nominations and election of new Board Chair

    • File with county clerk the Special District Reporting Form

      • Send copy to District Director.

    • Bond District Board Treasurer

      • Within ten (10) days after his/her election

      • Bond - 125% of largest amt. Treas. will handle at any one time

    • Discusses preliminary budget with County Extension Council

      • Recommendations to be considered by the District Board

        DISTRICT 5 LEADER FORUM – GREAT SUCCESS!

    • Date and Location:Nov. 9, 2012 – Taylor County

    • Committee:Christy Martin (Chair), Carol Hinton, Christy Nuetzman, Glen Roberts (Past Chair), Pat Hardesty (Facilities) and Connie Conlee

    • Attendance:Agents, Advisory and Co. Program Delegates

    • Topics/Facilitators: Budget, Hiring Process, COF, Public Value


    District 5 staff agenda

    DIVERSITY

    • Diversity Award: Application due Dec. 15, 2012

    • Tri-State Diversity Conf.: Feb. 20 – 23, Cincinnati Airport Marriott

    • Pre-Conference Chair: Teran Ransom

    • Webpage: http://ces.ca.uky.edu/tristatediversityconference/

      EEP FORMS

    • UK Deadlines: Submit forms to the D5 Office

    • Calendar Website: http://www.uky.edu/HR/benefits/eep_dates.html

      EPSILON SIGMA PHI – March, 26 & 27, 2013

    • Location: Fasig Tipton, Lexington

    • ESP Member: Early Deadline (Dec. 1); Final Deadline (Jan. 18)

    • D5 Contacts: Greg Tompkins (LC) & Misty Wilmoth (LT)

    • Co-Chair of Professional Dev. – Kelli Bonifer

    • “Extension Today” Contest: 1 Winner from the LC & LT Counties


    District 5 staff agenda

    EXTENSION TODAY “REPORT TO THE PEOPLE”

    • Due to the D5 Office by Nov. 19, 2012

    • Electronic Copies due to PSD by December 1st

    • http://www.ca.uky.edu/psd/reports_reporting.php

      HOLIDAY LEAVE AND BONUS DAYS

    • Bonus Holiday (4 Dec. days): Employed by Nov. 4; FTE of 0.5 (+)

    • Work on a Holiday? Notify the D5 Office and Request thru KERS. Must take alternate day within 6 weeks

      HOLIDAY STAFF & RETIREE GET-TOGETHER

    • Dec 12th, 10:00 ET, Taylor Co. Extension Office (invite Retirees)

    • Committee: Dave Kessler (Ch.), Amanda Sublett & Teran Ransom

    • Pre-registration $15.00, due to Taylor Co by Dec. 6th

      INTERNAL AUDIT - UK

    • District 5: Hardin Co.- Nov. 1, 2012; Report Amy Aldenderfer

    • Auditor: Karen Michaels, CIA, CSW

    • UK Internal Audit: http://www.uky.edu/InternalAudit/index.php


    District 5 staff agenda

    INTERNSHIPS

    • Interviews: Schedule to be held during January, 2013

    • Counties will once again be allowed to fund positions

    • State Contact: Martha Thompson

      NAEFCS – September 15 – 19, 2014

    • KY will host

    • Assistance will be needed

    • Great opportunity for teamwork

      MASTER’S DEGREES

    • Planning to enroll next Semester?

    • Seek approval from District Director & Assistant Director

    • Approval required if wishing to advance up the Career Ladder

    • Form available online


    District 5 staff agenda

    PERFORMANCE APPRAISALS – SUPPORT STAFF

    • ALL are into the D5 Office, some awaiting approval

    • When approved, schedule consultations, attain signatures, submit finals to the D5 office

    • Thanks to the many who were early or on time this year!

      PERFORMANCE APPRAISALS – AGENTS

    • Ratings: Now approved by Assistant Directors and Dr. Henning

    • Notifications will be mailed November 26th

    • A deadline will be given to appeal a rating

    • 2012-2013 Performance Appraisals – “All” Agents will be required to be rated (includes all service levels above one year).

    • Upcoming: Mid-Year Visit Schedule – watch for emails

      RANDALL BARNETT AWARD

    • Due Nov. 20th to Karen Ramage; Copy to the D5 Office

    • Link:http://ces.ca.uky.edu/manual/node/76#2


    District 5 staff agenda

    SECRETARY TRAINING UPDATE

    • Planning Committee: FCS Agents; Theresa Howard (Chair)

    • Date: April 18, 2013

    • Location: Taylor County Extension Office

      SIGNAGE – UK and KSU LOGOS

    • 1 Sign per County provided by Karen Ramage’s office

    • Duplicate signs available - $11.00 per sign

      SNAP-Ed

    • Health Departmentshave received funding

    • Community Forums – Extension should be represented

    • Food to Table Program – Required to have CEA for ANR

      SPECIALISTS FEEDBACK

    • Thanks to all Agents who participated

    • Next round, Specialist feedback on Agents


    District 5 staff agenda

    STATE EXTENSION COUNCIL: FEB. 28 – Mar 1, 2013

    EMBASSY SUITES, LEXINGTON KY

    • Group 1 (Hardin)Chuck Crutcher

    • Group 2 (Washington)Bob Osborne - Expires this term

    • Group 3 (Green)Mary Hawes

    • Group 4 (Wayne)Nancy Eller – Expires this term

    • At-Large (Adair)Debbie Cowan – Expires this term

      URBAN FORUM

    • Date: January 24, 2013

    • Location: Lexington Embassy Suites

    • Funded by Dr. Henning’s Office

    • State Contact: Dr. Jeff Young, District 3 Director

      WORKERS CARE

    • Call 1-800-440-6285 (regardless of degree or type of injury)


    October birthdays

    OCTOBER BIRTHDAYS!

    • Oct. 3 Karen Henson, Cumberland 4-H Prog. Assist.

    • Oct. 16 Felicia McElroy, Marion Co Custodian

    • Oct. 17 Linda Schmal, Marion 4-H Prog. Assist.

    • Oct. 20Laura Peek, Washington EFNEP Assist.

    • Oct. 24Doug Shepherd, Hardin ANR

    • Oct. 25Greg Whitis, McCreary ANR

    • Oct. 27Toni Humble, Wayne 4-H YD

      Michelle Robinson, Grayson Support Staff

    • Oct. 29Kathy Ballard, Nelson Support Staff

      Amanda Sublett, Taylor 4-H YD


    November birthdays

    NOVEMBER BIRTHDAYS!

    • Nov. 2 Rebecca Shagool, Hardin Support Staff

    • Nov. 6 Theresa Howard, LaRue CEA for FCS

    • Nov. 7 Amy Aldenderfer, Hardin CEA for Horticulture

      Meagan Klee, Casey CEA for 4-H YD

    • Nov 8 Sherri Coffey, Russell Co Support Staff

    • Nov. 10Teran Ransom, Hardin CEA for FCS

    • Nov. 11 Dennis Morgeson, Washington CEA Hort. Gaye Hutchinson, Wayne EFNEP Assistant

    • Nov. 15 Anna Smith, District 5 Director

    • Nov. 18 Edith Lovett, Pulaski FCS

    • Nov 19Brian Newman, Green ANR

    • Nov. 20 Misty Dubre, Cumberland Support Staff

    • Nov. 25 Kindra Ewing, Grayson 4-HYD

    • Nov. 26T. J Adkins, Pulaski 4-HYD

    • Nov. 29Georganne Collins, Nelson Support Staff


    Program groups

    PROGRAM GROUPS

    • 4-H YOUTH DEVELOPMENT

    • ANR/HORTICULTURE

    • FAMILY AND CONSUMER SCIENCES


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