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WELCOME WELCOME WELCOME. Winston-Salem Forsyth County Schools Welcomes You To: NEW EMPLOYEE ORIENTATION Dr. Beverly R. Emory Superintendent of Schools. BENEFITS INFORMATION. ***TOPICS OF DISCUSSION*** HEALTH INSURANCE BENEFITS DENTAL INSURANCE BENEFITS LIFE INSURANCE BENEFITS.
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WELCOME WELCOMEWELCOME Winston-Salem Forsyth County Schools Welcomes You To: NEW EMPLOYEE ORIENTATION Dr. Beverly R. Emory Superintendent of Schools
BENEFITS INFORMATION ***TOPICS OF DISCUSSION*** • HEALTH INSURANCE BENEFITS • DENTAL INSURANCE BENEFITS • LIFE INSURANCE BENEFITS
HEALTH INSURANCE BENEFITS • ELECTRONIC ENROLLMENT WEBSITE: HTTP://WSFCS.HRINTOUCH.COM • YOU HAVE THIRTY (30) CALENDAR DAYS FROM YOUR HIRE DATE (THE DAY YOU BEGIN WORK) TO ENROLL IN YOUR HEALTH INSURANCE BENEFITS • BENEFITS WILL BECOME EFFECTIVE ON THE FIRST DAY OF THE MONTH FOLLOWING YOUR HIRE DATE • IF YOU WISH TO ENROLL IN HEALTH COVERAGE, IT MUST BE DONEELECTRONICALLY • YOU SHOULD RECEIVE YOUR HEALTH INSURANCE CARD WITHIN ONE TO TWO WEEKS AFTER PROCESSING. • STATE HEALTH PLAN (SHP) CUSTOMER SERVICE PHONE NUMBER: 888-234-2416 • FOR RATES AND PLAN COMPARISON GO TO: WWW.SHPNC.ORG • PLEASE NOTE: IF YOU ARE TRANSFERRING FROM ANOTHER STATE AGENCY WITHIN NORTH CAROLINA, YOUR HEALTH COVERAGE WILL NOT TRANSFER!! YOU MUST RE-ENROLL.
DENTAL INSURANCE BENEFITS • YOU COMPLETE AND RETURN THE PAPER APPLICATION INCLUDED IN YOUR BENEFITS PACKET TO YOUR BENEFITS SPECIALIST • YOU HAVE THIRTY (30) CALENDAR DAYS FROM YOUR HIRE DATE (THE DAY YOU BEGIN WORK ) TO ENROLL IN YOUR DENTAL INSURANCE BENEFITS • BENEFITS WILL BECOME EFFECTIVE ON THE FIRST DAY OF THE MONTH FOLLOWING YOUR HIRE DATE • YOU WILL NOT RECEIVE DENTAL INSURANCE CARD, YOU WILL USE THE DENTAL CLAIM FORM INCLUDED IN YOUR BENEFITS PACKET FOR DENTAL CLAIMS PROCESSING • DENTAL INSURANCE RATES ARE INCLUDED IN YOUR BENEFITS PACKET • YOU MAY GO TO THE WWW.AMERITASGROUP.COMWEBSITE FOR INFORMATION PERTAINING TO THE DENTAL INSURANCE PLAN AND TO VIEW CLAIMS AND PAYMENTS OF CLAIMS • AMERITAS CUSTOMER SERVICE PHONE NUMBER : 800-487-5553
LIFE INSURANCE BENEFITS • MUST COMPLETE AND RETURN THE PAPER APPLICATION INCLUDED IN YOUR BENEFITS PACKET TO YOUR BENEFITS SPECIALIST • YOU HAVE THIRTY (30) CALENDAR DAYS FROM YOUR HIRE DATE (THE DAY YOU BEGIN WORK) TO ENROLL IN YOUR LIFE BENEFITS • LIFE INSURANCE BENEFITS ARE EFFECTIVE ON YOUR HIRE DATE • REFER TO THE PAMPHLET INCLUDED IN YOUR BENEFITS PACKET FOR RATES IF YOU WISH TO ENROLL IN ANY SUPPLEMENTAL LIFE COVERAGE • YOU ARE ELIGIBLE FOR UP TO $150,000 SUPPLEMENTAL WITH NO MEDICAL REVIEW IF YOU ENROLL WITHIN YOUR 30 DAY ELIGIBILITY PERIOD • GROUP LIFE INSURANCE BENEFITS ARE ADMINISTERED THROUGH SUNLIFE FINANCIAL. ALL ENROLLMENT APPLICATIONS AND BENEFICIARY CHANGE FORMS ARE ADMINISTERED BY YOUR BENEFITS SPECIALIST • TO MAKE A CHANGE TO YOUR LIFE INSURANCE POLICY CONTACT YOUR BENEFITS SPECIALIST • YOU MAY UPDATE YOUR BENEFICIARY AT ANY TIME BY EITHER: CONTACTING YOUR BENEFITS SPECIALIST OR Sun Life Financial
BENEFITS • AS A NEW EMPLOYEE, YOU WILL RECEIVE ONLY 1 EMAIL REMINDER CONCERNING YOUR HEALTH, DENTAL AND/OR LIFE INSURANCE ENROLLMENT.
USEFUL BENEFITS LINKS • HTTP://WSFCS.HRINTOUCH.COM– TO ENROLL IN HEALTH INSURANCE BENEFITS • WWW.SHPNC.ORG – PLAN COMPARISON AND RATES FOR HEALTH INSURANCE BENEFITS • 888-234-2416 – STATE HEALTH PLAN CUSTOMER SERVICE • WWW.AMERITASGROUP.COM – DENTAL INSURANCE PLAN INFORMATION • 800-487-5553 – DENTAL INSURANCE CUSTOMER SERVICE
Let’s Get Started Complete the top section of the Newhire Checklist form • Name must match social security card • Complete address and phone number • Position specifics – e.g., Spanish teacher • Location – name of your base school
Drug Testing Drug Test Consent Form Read and complete entire Drug Testing Consent form • Do not complete witness information Request for Drug Testing Form • Complete Donor Information form • First & Last name • Last (4) digits of social security number • Date of Request (Today’s date) ***Directions to facility on back of form*** • This yellow form goes with you today ****DRUG TEST MUST BE TAKEN TODAY****
Health Examination Certificate • 10-day turnaround period • Complete name • Last (4) digits of social security number • Position/School name • Immunizations • TB test must be current (<1yr) • Communicate delays in form completion to avoid delays in direct deposit of payroll check Your Health Examination Certificate
Criminal History Background Check • Read and complete top portion as it applies • Middle section – READ CAREFULLY • **DISCLOSE ANY AND ALL AS STATED ON PINK BACKGROUND CHECK FORM** • IT IS ALWAYS BETTER TO INCLUDE WHEN IN DOUBT • Bottom of page – answer (2) questions • **Ensure to list any counties/states/countries other than NC that you have lived in last 20 years** • Front of pink form: sign, print name and date • Read back of pink form, sign, print name and date • **Should any future arrest charge or conviction occur while employed, you have (5) business days to report incident to your supervisor**
Employment Eligibility Verification **This form verifies that you are eligible to work in USA** • Complete Section 1 • Sign and date • Approved Identifications Here
Voluntary Equal Employment Identification • Complete all portions of form • Pay special attention to disabled/veterans classification–Please mark if applicable
Tax Withholding Information • Complete Tax Forms • Federal Tax deductions • NC Tax deductions
Direct Deposit • Complete form • Write “VOID” on check or deposit slip • Routing number is first set of numbers • Account number follows
NC Longevity Form (Green Form) • Complete the Form: TOP SECTION – FULL NAME, LAST (4) DIGITS OF SS NUMBER, SCHOOL/LOCATION MIDDLE SECTION – *With From and To Dates *Place of employment *Position held *Full-time or Part-time • Sign and date • Enter all employment with the State of NC **NC school administrative unit **NC department agency or institution **Mental or public health agency, Social Services **NOT NC private school employment Your Longevity Accrual Rates
Retirement Reemployment Laws • If you have retired from another NC system, you ARE subject to an earnings cap • *Complete Section A • *Complete Section C • *Sign/date Section D • Page (2) is a question/answer information page for you to take with you
Let’s Get Paid!! • Last banking day of the month for certified • 16th of the month for classified • Direct deposit - Depending on timing could be paper check or direct deposit • 12 month pay option available for those with hire date on or before August 18,2014. Click here to choose your installment pay option. • The summer cash account program is offered to employees that are not paid on a twelve month basis. Click here for more information. • WS/FCS employees who were employed as of September 1, 2010 or later can display or print copies of their Direct Deposit statements, payroll check stubs or W-2's through this system. E-DOCS is accessible from your work or home computer. Click here to log in. **Be sure to look at first check for accuracy of pay/deductions
Calendar • Boxed/shaded days – Regular school days (MUST WORK) • Snow make up days listed on calendar • RSC – Reserved for Central Office or School (depending on level) Refer to 14-15 School Calendar • RS – Reserved for School • L – Annual Leave • H – Holiday • B – Break Days • School Calendar is posted on WSFCS website. Click here.
Employment Contract • No contract for classified positions • (2) copies of contract – certified positions • *Check information on contract **Name **Social Security Number **Contract Type • Sign and date • Retain (1) copy for your records
WSFCS Employee Handbook For more information on WSFCS policies, please visit our website at: Your WSFCS Handbook
WSFCS Board Policies For more information on WSFCS board polices, please visit our website at: Your WSFCS Board Policies
Employee Assistance Program (EAP) • ComPsych Corporation is the world's largest provider of employee assistance programs and is the pioneer and worldwide leader of fully integrated EAP, behavioral health, employee wellness, work-life, FMLA and absence management services under its GuidanceResources® brand. ComPsych provides expert resources to more than 23,000 organizations covering more than 62 million individuals in over 120 countries. For additional EAP information go to www.ComPsych.comEAP code: COM589 or contact them at (312) 595-4000.
THANK YOU FOR ATTENDING NEW EMPLOYEE ORIENTATION Please complete the Attestation of Training Form **REMAIN SEATED FOR LICENSURE**
Licensure • Elementary- Donna Hayek Email: email@example.com 336-727-2322 • Middle/High School- Sherri Gilliam Email: firstname.lastname@example.org 336-727-2324
Licensure Information ***Topics of Discussion*** • Salary Information • Transferring from another School System in NC • Initial License • New Hires-New to North Carolina • Lateral/Provisional License
Salary Information • Pay starts at A-00 rate unless license is issued with experience credit • If experience is being applied for, pay will be changed once the state has issued the license • Salary Scale will be posted on our website
Transferring From Another System: • We will send the Transfer of Leave form to your previous county to request your leave days and staff development credit • Check your paystub for the days transferred. It may take up to 2 to 3 paychecks for the leave balances to show up
Initial License • Official Transcripts • Test scores • Experience Forms • STAY Orientation
STAY Orientation(Supporting Teachers All Year) • Only attend if have 6 months or less of teaching experience • You are registered to attend • Lateral Entries must complete the lateral packet before you can be in the classroom with students
New Hires (from another state) ******Please remain seated****** • Official transcripts • Test scores from your state where licensed • Experience forms
Provisional/Lateral Entries ******Please remain seated***** • Official Transcripts • Test scores • Experience Forms
Human Resources Contacts • Brenda Bourne: HR Manager for Secondary email@example.com (336) 727-2322 • Sonya Weaks: HR Manager for Elementary firstname.lastname@example.org (336) 727-8350 • Pam Hensdale: HR Manager for Operations email@example.com (336) 727-4078
WSFCS EMPLOYEES INSURANCE BENEFITS • HEALTH, DENTAL AND LIFE INSURANCE PLANS • VON CLEMONS: ELEMENTARY SCHOOLS, MAINTENANCE AND TRANSPORTATION EMPLOYEES EMAIL: VMCLEMONS@WSFCS.K12.NC.US PHONE: 336-727-8569 • DAWN BYERLY: MIDDLE AND HIGH SCHOOLS, CUSTODIAL, WAREHOUSE, PSYCHOLOGISTS AND SOCIAL WORKERS, CENTRAL OFFICE & CAFETERIA EMPLOYEES EMAIL: DLBYERLY@WSFCS.K12.NC.US PHONE: 336-727-8390
Human Resources Contacts • Kim Pizzulo:Secondary, High Schools firstname.lastname@example.org, 336-727-2322 • Cheryl O’Hara: Secondary, Middle Schools email@example.com, 336-727-2322 • Carol Stuart:Elementary Schools A-K firstname.lastname@example.org Option 2 • Mitzi Teague:Elementary Schools LE-W email@example.com Option 1