Welcome

1. Welcome Annual Membership Meeting June 4, 2013

2. Highlights Request for Proposal Model Language Presentation by Stacey Foreman, City of Portland, Oregon

3. Highlights Benefits for Members Request for Proposal Model Language Demonstrates taking policy to practice Prevents “reinventing the wheel” Take what works and expand Facilitates collective voice to manufacturers

4. Highlights Key Features Request for Proposal Model Language • Includes “two paths” from which to choose • Path 1: Compliance documentation verification of completeness/accuracy is factored into a proposers’ scores • Advantage: can score proposers based on thoroughness of compliance documentation • Path 2: Compliance documentation verification is a condition of award for the highest-scored proposer • Advantage: proposers do not have to gather compliance documentation unless they are the highest-scored proposers

5. Highlights Key Features Request for Proposal Model Language • Path 1 compliance documents: • Government entity or Consortium reviews compliance documents (factory location and wage information) for completeness and accuracy; AND/OR looks up the manufacturers’ participation level in the Responsible Manufacturer Program (RMP) • Completeness and accuracy of the documents (or level of RMP participation) are then incorporated into a set calculation to determine score • For compliance document review: only those proposers that are at least 50% compliant with this procedural requirement will be considered for further evaluation [Goal is to increase minimum threshold over time]

6. Highlights Key Features Request for Proposal Model Language • Path 1 compliance percentage calculation: • Item weight (I) equals the dollar value of item divided by the total dollar value of contract • Item scores 75 percent credit for accurate location (L) plus 25 percent credit for accurate wage details (W) (if wage info is not requested, items scores 100 percent for accurate location) • (L plus W) times I equals weighted compliance points • Sum of all weighted compliance points equals total percent compliance • Percent compliance beyond threshold can be applied via a ratio to the RFP evaluative points available for sweatfree compliance

7. Highlights Key Features Request for Proposal Model Language • Path 1 compliance calculation based on RMP participation • Item weight (I) equals the dollar value of item divided by the total dollar value of contract • Item scores 50 points (P) for RMP Level 1, 75 (P) for RMP Level 2, and 100 (P) for RMP Level 3 • (I x P) equals weighted compliance points • Sum of weighted compliance points equals compliance score • Compliance score is then applied via a ratio to the RFP evaluative points available for sweatfree compliance • Example of these calculations are included in the Model RFP

8. Highlights Key Features Request for Proposal Model Language • Prior to contract award (both Path 1 & 2): • Highest-scored proposer(s) submit compliance plan with specified minimum provisions • Government entity or Consortium reviews plan for completeness

9. Highlights Key Features Request for Proposal Model Language • Contract Requirements • Contractor to increase % of items on contract from RMP participants • Contractor to submit usage reports to demonstrate continued compliance • Contractor shall cooperate in compliance monitoring and manufacturer education about the government entity’s sweatfree policy

10. Highlights Look it Up! Request for Proposal Model Language The “Model Sweatfree Procurement Request for Proposal Language and Process” is available to members online at: http://buysweatfree.org/tools_guides