FastFacts Feature Presentation. November 18, 2008. We are using audio during this session, so please dial in to our conference line… Phone number: 877-322-9648 Participant code: 182500 . Today’s Topic. We’ll be taking a look at… Equipment Purchasing for JHU. Today’s Presenter.
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November 18, 2008
We’ll be taking a look at…
Equipment Purchasing for JHU
Manager of Special Projects and Training, Financial Systems Administration, Controller’s Office
Shari Swisher will address equipment purchasing for JHU.
During Shari's presentation, your phone will be muted.
After the presentation, we’ll hold a Q&A session.
We’ll open up the phone lines, and you’ll be able to ask questions.
Shari and the panelwill answer as many of your questions as time allows.
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Items defined as equipment…
Policies and procedures are available online: http://www.controller.jhu.edu/policy/list.html
Shopping carts with CAPP -document type are routed to the FASSC.
FASSC will determine if the purchase
meets Asset Requirements.
FASSC enters data into Equipment inventories. An asset shell is established with: asset number, cost object, commitment
item and G/L account. No dollar amounts are assigned to the asset shell.
FASSC follows up with the issuer
to reject the shopping cart or make
Shopping cart is forwarded thru workflow to Supply Chain for final approval and issuing of the purchase order.
*G/L 631099 “EQUIP-SRM ONLY”
should be used on all CAPP
When a goods receipt is completed, the expense posts using the cost object, commitment item and G/L on the purchase order.
Example of the goods receipt triggering capitalization.
There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.
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