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eTravel System Revolutionizing Travel Travel Department – Leah Bartelt 254-968-9434. Introduction. The Benefits. eTravel (Concur) is the only Texas A&M University System approved electronic travel reservation and expense system. Travel Rules Continued.
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eTravel (Concur) is the only Texas A&M University System approved electronic travel reservation and expense system.
All other Tarleton State University travel rules follow the Texas A&M University System Disbursement manual. Those rules can be found at:
eTravel can be accessed through the SSO menu. eTravel has three main components that travelers must utilize to book their trips.
Profile Setup Training Video:
(Section 3 of the eTravelQuickStart Guide)
To administer on behalf of the traveler, click on “Yourself”
Choose the traveler that you would like to administer for.
In this example, Marenda Horton is now administering for William Test Never (the traveler).
Authorization Requests (Domestic Travel)
Begin with 04 (Tarleton’s Campus Code within the Texas A&M System)
Authorization Requests (Foreign Travel)
Pre-Trip Authorization Approvals
A substitute signer can be setup in profile training by setting a delegate who can approve for you.
Booking Travel Training Video:
Although this states you are not in compliance with the travel rules – in this case you are within compliance, but you need approval for the airfare from Business Services. In the drop down box – select the only options and hit save
If you contact Short’s outside of e-Travel to book airfare there will be an additional $10.00 fee, making the total fee $24.50. They will have to contact our office for approval.
Expense Report Training Video:
(Sections 8, 9, 10, and 11 of the eTravelQuickStart Guide)
Expense Report Approval
Log in and select My Concur
Find your Approval Queue
Select the Expense Report in the Queue
To review each expense select the expense under Expense Type. This allows you to review each expense individually.
Once you review the expenses and approve - Select Approve
You must now select – Accept or Decline
Once you select Accept the expense report is routed to Business Service for review and payment to the traveler.