Make a presentation BSBCMM401A
Elements: • Prepare a presentation • Deliver a presentation • Review the presentation
Assessment Review assessment issued at the beginning of the year.
Presentation Make a presentation of the report to the class. The presentation should be 10 to 15 minutes and should be appropriate to the type of report. Appropriate audiovisual aids should support the presentation. The presentation should include a mechanism for obtaining feedback and comments on suitability and sufficiency of findings and recommendations.
Presentation continued Develop a plan for the presentation. The plan should be teacher approved prior to commencement of preparations for the presentation. The plan should follow a logical sequence which demonstrates: • knowledge of the subject area obtained through research; • Knowledge of the target the audience; • be able to be delivered within an allocated timeframe • enable the use of a variety of appropriate presentation strategies, activities and technologies.
Presentation continued Develop evaluation method(s) or tool(s) – present with the plan. The presentation will be evaluated by the learner’s peers using a rating scale.
Presentation nerves Most people are nervous prior to and/or during a presentation. Thorough preparation will ease the pain.
Decide what type of presentation you are giving. There are two main types of speeches; an informative speech or a persuasive speech.
What type of presentation you are giving continued Facts and data are given, but the goal of a persuasive speech is to change someone's mind about something. Focus consistently throughout the speech on the type of presentation - do not change course half-way through.
Clarify the Main Point of Your Presentation. Write down the main point of your speech. Make sure all the content in your presentation relates to that main point.
Clarify the Main Point of Your Presentation continued. State your main point in a single breath - if you can’t then work on it ! State your main point in your opening and closing portions.
Know the Audience Attending Your Presentation. You should evaluate the audience ahead of time if at all possible.
Your Audience Who is my audience? How many are there? What do they want to get out of my presentation? When is the benefit for them to listen to me? What is their knowledge level on this topic already?
Analyse Your Audience Put yourself in the audience's shoes - try to understand your listener's level of understanding, their map of reality, and anticipate what they want to know.
Analyse Your Audience continued Once you know what your audience wants, you can figure out how to "sell" the benefits of your topic to them.
Define Your Presentation Objectives. Ask: What will the audience know after your presentation? The objectives should be concreteand measurable. Having a set list of objectives will solidify and clarify the material for you and help you organize your thoughts in a clear way.
Practice Your Presentation! Practice your presentation in front of a mirror, video tape or group of friends. Tape record the presentation and listen to it. Be sure to time the presentation as well so you know whether you are working well in the time frame allotted for your speech. The parts of the presentation that you should be practicing extra on are the opening, the closing, the visual aids and the transitions.
Practice Your Presentation! Practice makes perfect!
Deliver Your Presentation Select a mode of delivery: Will your talk be delivered extemporaneously, as a manuscript, memorized or without preparation? Review notes to explain above....
Demonstrate dynamism How will you capture and maintain the attention and interest of your audience? Review notes to explain above....
Manage your nervousness Nervousness is both natural and normal. Once you expect and accept it, you will then be able to control and manage this apprehension. Review notes to explain above.... Complete self evaluation ‘test’.
Interact with your audience How will you adapt your talk to your audience during the presentation? How will you handle questions and answers? Review notes to explain above....
Use visual aids For some, seeing is believing. How will you show your audience your main points? Will you use a computer-generated presentation like Power Point? Review notes to explain above....
Dress for success The key to a successful appearance is to dress in such as way that no one notices what you are wearing. Review notes to explain above....
Quiz Yeys & Nays quiz
HOW TO MAKE A GOOD PRESENTATION: PowerPoint Use PowerPoint if the facilities are available.
PowerPoint continued Although some speakers seem to have taken an aversion to PowerPoint, it is convenient and ensures that your presentation has a clear structure and something for your listeners to take away.
Time to prepare Be very clear about how much time you have - and stick to that time in preparing your presentation. It's very difficult to 'cut' a PowerPoint presentation at the event itself, so it's a great mistake to run out of time.
Key message Be very clear about your key message You should be able to articulate the message in a phrase or a sentence.
When presenting to a meeting or an organization: E-mail your presentation to the event organisers in advance.
The first slide should...... ... announce the title of your presentation, the event and date, and your name and position.
You should try to make the title catchy... ...so that you immediately have the interest of your audience.
A challenging question works well E.g. presentation on the global economic crisis might ask: "Is this the end of capitalism as we've known it?"
A play on words works too... E.g.. a presentation on next generation broadband could be titled "The Slow Arrival Of Fast Broadband"
The second slide should... ...seize the attention of your audience for your presentation.
The third slide should... ...set out the structure of your presentation. Three (3) areas that you intend to examine is enough.
Each area should ... ...be the subject of a small number of slides. Again, a good working assumption is that three slides for each theme is about right.
Each slide should have clear heading. A question is often a good way of winning attention - but, in that case, make sure you answer the question in the body of the slide.
Each slide should normally contain... ...around 25-35 words, unless it is a quote (when you might use more) or contains an illustration (when you will probably use less).
Too many words... ...and your audience will have trouble reading the material; too few words and you're likely to be flashing through the slides and spending too much time clicking the mouse.
Each bullet point should... consist of an intelligible phrase, rather than merely a word or two that is meaningless on its own or conversely a complete sentence that is better delivered orally.
For example: "Focus on profitable and growing markets" rather than simply "Focus" or "Markets" or "It is necessary to focus on those markets which are profitable and growing rather than those which are loss-making and declining".
Consider this test: ...your slides should make sense and be useful to someone who was not present at your presentation.
Pictures Make appropriate use of pictures. It's a good idea to break up text with illustrations and it is true that a picture is worth a thousand words.
The last slide should... ... Summarise your main points
Make copies of your slides available. Do this at the beginning or the end??
Copies of slides continued. It might depend on the content of the presentation: if you are going to show detailed tables or graphs with lots of figures, your audience will probably find it easier to have a copy on their lap.