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How to Make a good presentation. Definition of presentation.
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Definition of presentation Presentations are brief discussions of a focused topic delivered to a group of listeners in order to impart knowledge or to stimulate discussion. They are similar to short papers with an introduction, main body and conclusion. The ability to give brief presentations is a learned skill and one that is called on frequently in the workplace.
Pre Condition of PRESENTATIONS • First, remember that your goal is communication • All presentations should follow particular outline • Thinkabout the presentation beforehand • Use PowerPoint beautifully • Face your audience at all times • Be very clear about how much time you have • Be very clear about your key message • Ensure that the slides look good
Plan you presentation carefully This is the basic structure • Introduction • Main part (body) • Conclusion • Question & Answer session • This means that you need to plan every part carefully. • Your presentation must tell a story. At this stage you are like a screen-writer, • Someone who is writing a play.
Preparation at home When you plan your presentation you need to answer the following questions: • Who is my audience? • How am I going to organise my topic? • How long should my presentation be? • What visual support shall I use?
Making an effective opening There are several ways how to attract the audience right from the beginning. Think of one of the following techniques to introduce your talk: • Give them a problem to think about • Give them some amazing facts. • Give them a story or a personal anecdote • Make a funny remark • Record a music pieceperhaps
Introduction Introduction is probably the most important part. ThePurpose of the introduction is “to tell the audience what you are going to tell them”. During the introduction you need to achieve the following aims: Gain Attention attract Interest create Desire stimulate Action
Possible Introduction Scheme: • Start with welcoming courtesies/introduce yourself (as like) • Good morning, ladies and gentlemen. • Welcome to my presentation. • It’s very nice to see you all here today. • State the purpose of your talk, using one of the techniques(as like) • Can we get started? • Let me say just a few words about this particular issue…… • Give a route map (as like) • Tell them how long will your presentation take. 4. Give the rules(as like) • Do you allow to be interrupted or should your audience keep questions until the end?
Presenter as an “actor” When you come to stand on the podium (মঞ্চ) you become the actor of your presentation. During your presentation you are going to speak and not readfrom your notes. This means using your voice, and also your body language. What is importnat is that you establish eye contact with each member of your audience. You need to think in advance: Where shall I stand?How shall I keep eye contact? Where shall I keep my hands? What if I get lost?
This is what irritates people during presentations • the speaker was nervous • the speaker was disorganised • the speaker never looked at me • the speaker had bad accent • the speaker did not sound enthusiastic • the speaker was monotonous • the visuals were bad • I was irritated by his/her clothing • the speaker was speaking too softly • the speech was confused; I didn’t know what he/she was trying to tell me
Putting parts together Particularly if you are working in a group it is important that you put the parts of your speech in a logical sequence. Your presentation needs to tell a story and be told in a simple language so that the audience can follow you. Include only the information that is relevant to your audience and your objective. What approach should you use? Formal or informal? Lots of visual aids or only a few? But remember, your time is always limited.
Language matters: Spoken vs. Written Style The language of presentations is different from the language that is used in publications. The language used in books was meant for reading, so the sentences are rather complex and long. However, when we talk to someone we try to tell things in a simple and understandable way. You should make your language as simple and clear as you can. Make your sentences short and simple. Apply the KISS principle: Keep It Simple Stupid. Use active verbs. Active verbs are much easier to understand. Active Verbs:- Toyota sold two million cars last year. Passive Verbs:- Two million cars were sold by Toyota last year.
Ending your talk When you come to the end of your presentation you need to indicate this to the people. Follow this scheme: • summarise facts • give recommendations • give proposals Thank the audience Invite questions
Ending your talk: useful phrases Wrapping up • This brings me to the end of my presentation. • Let me just run over the key points again… • To sum up briefly… • To conclude … • As we’ve seen… • So, my recommendation is …. • I would welcome any suggestions. Thanking the audience & Inviting questions • Thank you for your attention and if you have any questions I’ll be pleased to answer them. • I’ll be happy to answer any questions. • Are there any questions you’d like to ask? End
PRIOR TO INTERVIEW • Completed CV or Application Form • Employer is interested • Skills • Qualifications • Potential Commitment • DO NOT WASTE THIS OPPORTUNITY
TYPES OF INTERVIEWS • Face to face • Telephone – unannounced, prearranged, sales or research emphasis • Sequential • Panel • Group • Video
PREPARATION • Study employer’s literature, website, etc. • Research post • Duties and responsibilities • Skills and Knowledge required • Why the job interests you • Why this company? • Research typical interviewer’s questions • Prepare some questions to ask employer
AT THE INTERVIEW • Arrive on time • Dress appropriately • Be friendly – do not be afraid to smile • Speak clearly • Emphasise the positive – play down the negative • Make good eye contact • Be honest – don’t waffle • If you do not understand the question, ask for clarification • Don’t fidget
Interview Basics NEVER DO Sell yourself short - “I’ve only….” Make excuses Lie Reveal confidential information Run down their competitors Confuse arrogance with confidence Look disinterested
BODY LANGUAGE The interviewer notices: • How you look, sit and act – where are my hands? • Eye contact – who do I look at in a panel interview? • Style, tone and delivery of voice – talking too fast? • How confident you appear – smile!
Most Wanted List… Oral Communication Team Working Time Management Multi-tasking Decision Making IT Skills ENERGY Problem Solving Managing own learning Presentation Skills Written Communication
Competency Based Interview • Usually one-on-one • You will be asked to describe your behaviour according to: STAR • The Situation in which it occurred or the Task you were assigned • The Action you took • The Result S T A R
Tell me about yourself…? • Your personal statement summarising: • Education • Skills • Experience • Career Objective Theme: what I can do for YOURcompany
TYPICAL QUESTIONS • Tell me about yourself • Tell me about your course • What project work have you done? • Why did you decide to study business? • What have you learned from your vacation jobs? • Why do you think you are suited to this job? • Where do you see yourself in 5 years time? • What are your strengths? • What are your weaknesses? • What is your greatest achievement to date? • What have you done that shows • Why you for this position? • Have you any questions?
QUESTIONS TO ASK THE INTERVIEWER • Ask appropriate job-related questions • Work and Training • Colleagues • Location • Salary and Prospects
After the Interview! • Learn from it! • Was there anything you could have done better or differently? • Take on board feedback from the Interviewer RECAP • Interviews are difficult to attain • Don’t waste the opportunity • To fail to prepare is to prepare to fail • Prepare for typical questions • Anticipate “searching” questions • Prepare questions you want to ask the employer • Think like the interviewer