IPEDS: The Next Chapter

1. IPEDS: The Next Chapter SHEEO/NCES Network Conference IPEDS Workshop April 15-18, 2008

2. Agenda IPEDS data collection 2007-08 wrap-up Help Desk report 2008-09 and beyond HEA Reauthorization IPEDS R&D IPEDS data use tools College Navigator Updated Data Feedback Report & ExPT COMING!!! IPEDS Data Center IPEDS Technical Review Panel IPEDS training report

3. Acronyms used AIR = Association for Institutional Research FSA = Office of Federal Student Aid HEA = Higher Education Act KH = Keyholder NPEC = National Postsecondary Education Cooperative OMB = Office of Management & Budget OPE = Office of Postsecondary Education PPA = Program Participation Agreement SRK = Student Right-to-Know TRP = Technical Review Panel

4. IPEDS Survey Components E12 = 12-Month Enrollment C = Completions EF = Fall Enrollment F = Finance GRS = Graduation Rates HR = Human Resources IC = Institutional Characteristics SFA = Student Financial Aid

5. IPEDS Data Tools COOL = College Opportunities Online Locator (retired) College Navigator DAS = Data Analysis System DCT = Dataset Cutting Tool DFR = Data Feedback Report ExPT = Executive Peer Tool PAS = Peer Analysis System

6. IPEDS Data Collection

7. 2007-08 Wrap-up Jan Plotczyk, NCES

8. Spring Collection

9. Enrollment 12-month Unduplicated Count and Instructional Activity (old Parts E & F) Reported in Fall 2007 on E12 Part G, Retention Rates Rather than collect only the rates for full-time and part-time students, collect the numerator and denominator and have the system calculate the rates Mandatory in 2007-08

10. Graduation Rates Sections V and VI, athletically related student aid Eliminate these sections from IPEDS GRS Institutions will no longer be required to report these data to IPEDS, but will still be required to disclose these data, per SRK Add item to report URL used for disclosure

11. Reporting Compliance

12. Mandatory reporting of IPEDS Reporting IPEDS is mandatory for all institutions with PPA with US Dept of ED for Title IV federal student financial aid Penalties for noncompliance include Fine of up to $27,500 per violation Institution�s eligibility to participate in Title IV programs can be suspended

13. FSA Noncompliance Actions: Total Fines Assessed

15. 2007-08 Nonresponse:# of Institutions IC = 2 C = 4 E12 = 4 HR = 4 EF = GRS = SFA = F =

16. Follow-up Unfortunately, it takes a lot of work to make these low numbers happen We are doing a lot of follow-up, during and after collections Institutions have only one opportunity for special post-collection help

17. However, We now send email/letter thanking CEO of institutions that lock ALL surveys by 4 wks before close of each collection Letters refer to KH by name so CEO knows who was responsible for this good thing

18. Help Desk ReportJanice Kelly-ReidJames IsaacRTI

19. Collection schedule2008-09

20. Registration

21. Fall Collection

22. Winter Collection

23. Spring Collection

24. Follow-up schedule Email to KH (collection open) Open Letter to CEO (no registered KH) Close � 4wks Email to KH (no data) Close � 4wks Phone to CEO (no registered KH) Close � 3wks Phone to CEO/KH (no data) Close � 2wks Email to KH (no data, not locked) Close � 2wks Email to KH (no data, not locked) Close � 1wk

25. Proposed Changes for 2008-09 and beyondElise Miller, NCES

26. Proposed changes Proposed changes submitted to OMB Posted on IPEDS website in Newsroom http://nces.ed.gov/ipeds/ Federal register notice 1/30/08 Comments were due to OMB by 3/31 2nd comment period to come

27. Proposed changes Collect more detailed student financial aid data Eliminate first-professional degree category Revise Finance data collected for both GASB and FASB institutions Introduce phased implementation of new R/E reporting categories

28. Collect more detailed SFA data

29. SFA Changes would: Distinguish between Pell and other fed grants Distinguish between Federal loans and other loans Data would be displayed on College Navigator

30. Why collect these? So OPE can see how students at different institutions are using particular fed grant programs Substantial expansion of private loans To address recommendations made by Secty�s Commission on Future of Higher Ed financial transparency more information on college costs to consumers

32. First-professional degree classification

33. Why change? Due to changes in graduate education, first-professional category is outmoded Increasingly important to distinguish research-focused doctor�s degrees from professionally focused doctor�s degrees

34. First-professional Based on suggestions from the IPEDS TRP and comments from additional members of the higher education community First-professional and Doctor�s degree categories to be revised

36. Doctor�s degree � research/scholarship A PhD or other Doctor�s degree Requires advanced work beyond the master�s level including dissertation or original project Some examples: EdD, DMA, DBA, DSc, DA, or DM, or others, as designated by the awarding institution

37. Doctor�s degree � professional practice Doctor�s degree Completion of program providing the knowledge and skills for the recognition, credential, or license required for professional practice Requires 6 FTE academic yrs (including pre-professional) Some are former first-prof degrees Plus others, as designated by institution

38. Doctor�s degree - other Doctor�s degree that does not meet the definition of doctor�s degree � research/scholarship or doctor�s degree � professional practice

39. Master�s degree Requires completion of program of generally one or two FTE academic yrs of work beyond the bachelor�s degree Some, such as those in Theology (Mdiv, MHL/Rav) that were formerly classified as first-prof, may require >2 FTE yrs work

40. Implementation

41. Revise IPEDS FinanceJason Hill, ESSI

42. Proposed Finance changes Purpose: To increase comparability of finance data TRP held Jan 17-18, 2007 Suggested forms be modified & some data elements be redefined Changes will improve utility of data and improve financial transparency of the institutions

43. FASB Institutions Part A - Statement of Financial Position: Change asset categories Add categories to Property, plant and equipment Definitional change to �Property obtained under capital leases� Add caveat box

44. FASB Institutions Part B � Changes in Net Assets Add caveats box Additional pre-populated fields. KH would have ability to overwrite.

45. FASB Institutions Part D - Revenues Revenues reported in 3 columns: Unrestricted Temporarily restricted Permanently restricted Separate �Gifts� from �Private grants and contracts�

46. GASB Institutions Part A � Statement of Net Assets Change asset categories Plant, property, and Equipment Report only Ending balances Definitional change to Property obtained under capital leases

47. GASB Institutions Part B � Revenues Report local operating grants and contracts separately from private operating grants and contracts Add line for sales and services of educational activities

48. GASB Institutions Part C � Expenses Change to resemble the FASB form Allocation of Operation and Maintenance of plant (O&M) Allocation of Depreciation

49. GASB Institutions Component Units will be discontinued

50. FASB for-profit institutions No changes proposed

51. Full details Available at IPEDS website: http://nces.ed.gov/ipeds/ Click on Newsroom

52. Race/ethnicityJan Plotczyk, NCES

53. Final guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education Published in Federal Register 10/19/07 For implementing 1997 OMB standards http://a257.g.akamaitech.net/7/257/2422/01jan20071800/edocket.access.gpo.gov/2007/pdf/E7-20613.pdf Race/ethnicity

54. Guidance Notice posted on website in Newsroom http://nces.ed.gov/IPEDS/news_room/ Additional guidance from Dept of ED in 4-6 wks Samples of 2-format question Nonresponses Record retention

55. Final guidance Calls for implementation by Fall 2010, in order to report data for the 2010-11 academic year Encourages institutions already collecting R/E in new format to begin reporting immediately For IPEDS, immediately means 2008-09 collection

56. Final guidance Covers 2 separate issues: Collection of R/E data by institutions Reporting of aggregate data to US Dept of ED

57. Collection by institutions Two-question format REQUIRED: Is respondent Hispanic/Latino? Y/N Respondent selects one or more races: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White

58. 2-question format One example is available at http://nces.ed.gov/statprog/2002/std1_5.asp Ethnicity question must come first Race selection question must read �one or more� instead of �all that apply�

59. Additionally� Standards call for self-identification of race/ethnicity Dept of ED encourages institutions to allow current students and staff to re-identify their race and ethnicity

60. Reporting aggregate data � 9 categories Nonresident aliens Race/ethnicity unknown Hispanics of any race For non-Hispanics only: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White 2 or more races

61. R/E Technical Review Panel IPEDS R/E TRP in fall 2006 to discuss implementation issues, such as: If students are no longer at the institution, how to report? (C, E12, GRS) If data are collected in 2 formats for several years, how to release?

62. Proposed implementation 2008-09 and 2009-10 Optional years 2010-11 Mandatory year for EF, HR 3rd optional year for C, E12, GRS 2011-12 Mandatory for all components

63. 5+7+2 format Will be used in data collection system in optional years 5 = current categories 7 = new categories 2 = Nonresident alien, R/E unknown Institutions have option to report All individuals using current categories All individuals using new categories Mixed reporting Anticipate that few institutions will choose this method = most complex

64. Proposed timeline

65. Data Release College Navigator Show only selected R/E categories for comparability PAS Navigator categories Raw data + flag

66. Data Release DFR and ExPT New categories when available Navigator categories during mixed years DAS and First Look pubs Navigator categories

67. Questions for institutions Categories needed for collection Aggregation for reporting to IPEDS Data storage, file maintenance, updating Re-surveying Mapping or bridging

68. More info Plenary session, Friday 9am Race and Ethnicity Reporting Changes and Their Impact Mary Sapp & Carol Yoakum

69. HEA ReauthorizationElise Miller

70. HEA Reauthorization Current HEA through 4/30/08 Both Senate and House have passed versions of bill, now in conference S 1642 passed in July 2007 HR 4137 passed in February 2008

71. S. 1642 Net price defined as �average yearly tuition and fess paid by full-time undergraduate student�after discounts and grants from institution, Federal Government, or a State have been applied to the full price of tuition and fees at the institution�

72. S. 1642 Higher Education Price Index �Commissioner of BLS, in consultation with Commission of Education Statistics and representatives of institutions of higher education, shall develop higher education price indices that accurately reflect the annual change in tuition and fees for UG students� in the following categories: 4-yr public, 4-yr private, 2-yr public, 2-yr private, <2yr public, <2yr private

73. S. 1642 Higher Education Tuition List The Secretary shall annually report, in a national list and in a list for each State, a ranking of institutions of higher education according to such institutions� change in tuition and fees over preceding 2 years. The purpose of such lists is to provide consumers with general info on pricing trends among institutions if higher education nationally and in each State. Lists to be compiled by 9 sectors and overall Two lists: one showing % change, one showing $ change

74. S. 1642 Higher Education Price Increase Watch List Secretary shall annually report, in a national list, and in a list for each State, a ranking of each institution of higher education whose tuition and fees outpace such institution's applicable higher education price index List includes tuition and fees and net price �to be widely published and distributed in paper form and through Department�s website�

75. S. 1642 State Higher Education Appropriations Chart Secretary shall annually report, in charts for each State � A comparison of the % change in State appropriations per enrolled student in a public institution of higher education in the State to the % change in tuition and fees for each public institution of higher education for each of previous 5 years; and, Total amount of need-based and merit-based aid provide by the State to students enrolled I public institutions of higher education in the state

76. S. 1642 Net Price Calculator Within 1 yr, Secretary shall develop and make available several model net price calculators (for each sector) Within 3 yrs, each Title IV institution shall adopt and use net price calculator �based on model developed by ED or developed by institution

77. S. 1642 UCAN (University and College Accountability Network) Secretary shall develop a model document for annually reporting basic info about an institution of higher education that chooses to participate to be posted on College Navigator UCAN similar to mandatory reporting requirements in House bill

78. S. 1642 Bans student unit record system, education bar code system, or any other system that tracks individual students over time State and consortium of states databases ok State pilot program � assist up to 5 states in developing state data systems

79. HR 4137 College Affordability and Transparency Lists (on College Navigator) List of top 5 percent of institutions in each sector and overall that have highest tuition and fees List of top 5 percent in each sector and overall with lowest tuition List of top 5 percent in each sector and overall with largest % increase in tuition and fees over 3 yrs

80. HR 4137 College Affordability and Transparency Lists (on College Navigator) Institutions on list of largest increase will submit report on contributing factors and establish quality-efficiency task force to set annual benchmarks to reduce costs Secretary will compile info from reports and submit to authorizing committees and publish on College Navigator

81. HR 4137

82. HR 4137

83. HR 4137 Net Price Calculator Within 1 yr, Secretary shall develop net price calculator that �permits students to determine an estimate of their individual net price of attendance for an institution� Within 3 yrs, each Title IV institution shall adopt and make available on the institution�s website ED�s net price calculator

84. HR 4137 Higher Education Price Index Commissioner of BLS, in consultation with Commission of Education Statistics and representatives of institutions of higher education, shall develop higher education price indices that accurately reflect the annual change in tuition and fees for UG students

85. HR 4137: Consumer InfoAlready in IPEDS Mission statement Admissions data Enrollment data by status, level, gender, R/E; transfer-in data Residency/migration data Retention rates Graduation rates Completions/top areas of study Pricing data

86. HR 4137: Consumer InfoNot Already in IPEDS # of students with disabilities Average time to degree Graduation rates by income categories Percentage of faculty with highest degree in field % change in net price over 3 years Average grant aid by income categories Total grant aid available to students from all sources Net price by income categories % of student living on- versus off-campus Transfer of credit policies Links to institution's website on student activities Links to institution�s website on student services

87. HR 4137: Higher Education Pricing Summary Page To be displayed in sortable and searchable format on College Navigator UG tuition and fees for UPCOMING academic year Average annual net price by income category over 3 preceding years ($0-$35k; $35,001-$70k; $70,001-$105k; $105,001-$140k; $140,001 and up) Average annual % and $ change in tuition and fees over 3 preceding academic years Average annual % and $ change in instructional spending per FTE over preceding 3 years Difference between average annual % change in institution's tuition and fees and higher education price indices

88. IPEDS R&D Activities

89. New NPEC and IPEDS R&D NPEC meets to review IPEDS R&D projects and suggest new ones NPEC serves as core of IPEDS TRP More info on TRP topics in TRP Update

90. Other IPEDS R&D Projects Minimum Data Set Finance Data Quality Study Human Resources Data Quality Study Graduation Rates Data Quality Study Updating the CIP

91. Minimum Data Set(MDS)Jan Plotczyk, NCES

92. Minimum Data Set (MDS) Project came to a close in March 2008 with internal distribution at NCES of a field test Working Paper

93. Project Background 1999 NCES Taskforce for IPEDS Redesign recommended that: NCES begin to systematically collect information to produce reliable estimates of the number and characteristics of non-Title IV postsecondary institutions (MDS) MDS continue on biennial basis Data be made available via a web-based search tool Eventually, MDS would become a universe collection

94. Long History Due to interruptions & delays, over 3 years elapsed between construction of sampling frame and start of data collection Highly fluid, volatile population Project could not take births into consideration Study findings affected Underestimation of # of institutions, students, staff No way of knowing extent

95. Findings affected With bi-annual project, would have been possible to assess impact of births In the absence of that strategy, or different study plan, that is not possible

96. Future� NCES does not plan to pursue MDS Not sufficient federal interest (e.g., federal program effectiveness) to justify cost and burden Given demands being placed by Congress, OMB, and others on IPEDS data collection, opportunity costs of investing staff and resources in non-Title IV data collection are simply too high

97. Finance Data Quality Study Jason Hill, ESSI

98. Finance Data Quality Study Background and rationale Internal changes to IPEDS External changes in accounting standards Methodology Selection of variables Sampling institutions (n=600) General analytic approach

100. Lessons and recommendations eZ-Audit not a comprehensive repository of financial statements Need for continued improvements to IPEDS Finance Finance training for respondents Survey Instructions Edit checks Internal to survey Migration edits Contextual edits

101. Human Resources (HR) Data Quality Study Sabrina Ratchford, NCES

102. HR Data Quality Study Purpose � Compare HR data collected in IPEDS to HR data from several external sources Evaluate IPEDS HR data collected in optional (even-numbered) reporting years Reference period: 2004-05

103. External HR Sources Considered

104. External HR Sources � Continued

105. Data Elements Compared Number of full-time faculty1 Average salaries of full-time faculty1 Number of part-time faculty Full-time executive/administrative/managerial staff 1Full-time faculty data were also evaluated by faculty and tenure status, contract length, academic rank, and/or gender in some comparisons, but not all comparisons.

106. Next steps Results of study should be released in a Methodology Report in Spring 2008 NCES staff evaluating how IPEDS HR study should look in post-NSOPF environment Review of IPEDS HR Component part of NPEC project list of 2008-09 (background paper and TRP)

108. Graduation Rate Data Quality Study This is the third in a series of data quality studies on IPEDS data. The results of this study will help to ensure that the GRS is capturing the correct students in the cohort as defined by the Student Right-to-Know Act Work was began in October 2007

109. Graduation Rate Data Quality Study Compare IPEDS data to three states that have student unit record systems Compare IPEDS data to an outside source that collects graduation rate data Evaluate the effect on IPEDS graduation rates that result from false positives and false negatives False Positives � students being counted that should not be counted False Negatives � not including students that should be counted

110. Graduation Rate Data Quality Study Report will be released as a Research and Development paper in late-2008 From this report, NCES will try and implement any necessary changes to instructions and Frequently Asked Questions in order to give a better understanding to respondents

111. Updating the Classification of Instructional Programs (CIP)Michelle Coon, NCES

112. What is the CIP? The CIP is a taxonomic coding scheme of instructional programs CIP titles and program descriptions are intended to be generic categories into which program completions data can be placed The CIP is not intended to be a regulatory device The CIP is intended to code programs of study that result in a degree, certificate, license or certification and is not intended to code majors

113. Who Uses CIP? IPEDS Keyholders and Coordinators to complete IPEDS Completions Survey Statistics Canada to code responses to questions on their surveys about program of study Federal and State data users Institutional Researchers

114. Why update CIP? CIP was last updated in 2000 Since the last update, there has been an increase in the number and variety of postsecondary education programs Similarly some instructional programs no longer exist

115. How is the CIP Organized? The CIP is composed of 53 two digit series Series can be broadly be classified as: Academic Programs of Study Occupational Specific Programs of Study Dental, Medical, and Veterinary Residency Programs ROTC Programs Personal Improvement and Leisure Studies High School/Secondary Diplomas and Certificates

116. Anatomy of CIP Each two digit series consists of 4 digit CIP code Describes the instructional content for the group of programs 6 digit CIP code Most detailed classification in the CIP Represent a single instructional program Used by institutions to report degree completions and fields of study data

117. Example of a CIP Series Series 22. LEGAL PROFESSIONS AND STUDIES 22.00 Non-Professional General Legal Studies. Instructional content for this group of programs is defined in codes 22.00000-22.001 22.0000 Legal Studies. General. A general program that focuses on law and legal issues from the perspective of the social sciences and humanities. 22.0001 Pre-Law Studies. A program that prepares individuals for the professional study of law at the post-baccalaureate level.

118. Process for Updating the CIP Update includes adding CIP codes and establishing and illustrative examples Sources of new CIP Codes Data from IPEDS Completions Survey Catalog Scans of Postsecondary Institutions Suggestions from IPEDS Key holders and Coordinators, Federal and State Agencies, and TRP Members CIP will only be published electronically and will not be published in hardcopy

119. Who�s Involved in the CIP Update? NCES Michelle Coon, CIP Administrator Elise Miller, IPEDS Program Director Tom Weko, Postsecondary Studies Division of NCES Non NCES Staff Denise Glover, Westat John Milam, Highered.org Alene Russell, Independent Consultant CIP Working Group and TRP

120. Abbreviated Timeline for CIP Update Feb. 2008- Proposals for new CIP Codes were solicited from IPEDS key holders and coordinators June 2008- TRP meets to review proposals for new CIP codes and make recommendations August 2008- List of recommended changes posted to the IPEDS website and IPEDS key holder and coordinator asked to comment Dec. 2008- NCES staff review data from IPEDS Completion Survey for additional programs of study March 2008- List of recommended changes and comments on changes is submitted to NCES Commissioner for consideration April 2008- NCES Commissioner gives final decision on changes to the CIP June 2009- Updated CIP is published on NCES website

121. IPEDS Data Use ToolsElise Miller, NCES

122. Tools Help Desk! Don�t forget�. For assistance with any IPEDS data use tool 1-866-558-0658 ipedstools@rti.org

123. College Navigator

124. COOL�s successor�. College Navigator Located at http://collegenavigator.ed.gov

125. College Navigator Offers a wide range of information previously found on COOL, such as Programs offered, degrees awarded Retention and graduation rates Price of attendance Aid available Campus safety Accreditation

126. But also Offers users valuable new information about colleges and universities Does so in a way that is vastly more user-friendly

127. New features - Search Search toolbar on every page Modify or change search from any page Guided search feature Search by name and AKA

128. New features - Search Expanded search options Programs offered, awards granted Tuition and fees (in-state, out-of-state) % admitted and test scores School size and type Campus setting, housing Location, distance from home Institutional mission (HBCU, TCU, single-sex) Extended learning opportunities for adults Intercollegiate athletics programs

129. New features � Compare & Favorites Make comparisons of up to 4 institutions in a single view Maintain a list of up to 15 favorite institutions from different searches

130. New features - Save & Export Save sessions and receive an email with a link back to session Export search results to easily-used formats, such as Excel

131. Demonstration of College Navigator

132. Plans for the future Continuing improvements in content and function Spanish version in the coming months Please send ideas, suggestions to Elise.Miller@ed.gov

133. Navigator Webinar http://www.airweb.org/ 28 minutes long

134. Data Feedback Report & Executive Peer Tool

135. DFR & ExPT 2007 report was emailed to KHs in October and mailed to CEOs in early November 2007, 2006, 2005 reports are available through ExPT at http://nces.ed.gov/ipedspas/

136. DFR & ExPT 2007 Enhanced ExPT New figures (ExPT only) Upload comparison group files Replicate full version of DFR in .pdf (soon)

137. New figures for ExPT Enrollment � detail by level Transfers-in (2008) Admissions Yield rate, SAT/ACT Personnel services by function (salaries, benefits) as % of total operating expenses Core revenues and expenses figures by both percentage distribution by source and by per FTE enrollment Endowment per FTE

141. IPEDS Online Data Center Coming Soon!

142. More info and demonstration Thursday, 10am IPEDS Online Data Center John Milam & Mohamad Sakr

143. Technical Review Panel Update Janice Kelly-Reid, RTI

144. What is TRP? IPEDS Technical Review Panel Meetings of the IPEDS TRP are conducted by RTI International, IPEDS contractor to obtain peer review of IPEDS-related project plans and products to foster communications with potential users of the data

145. Website New website dedicated to IPEDS TRP activities https://edsurveys.rti.org/IPEDS_TRP/Index.aspx Summaries of recent meetings for review, comments Dates for upcoming meetings Summaries from previous meetings

146. Current summaries Send comments to Janice Kelly-Reid, jrk@rti.org

147. Upcoming meetings of the IPEDS TRP If you�re interested in serving on a panel, contact Janice Kelly-Reid at jrk@rti.org

148. IPEDS Training Report Randy Swing, AIR

149. Wrap Up Q&A