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IPEDS Race/Ethnicity Changes – what’s it all about?

IPEDS Race/Ethnicity Changes – what’s it all about?. Alair Annual Conference April 3-4, 2008 Gayle Fink Director of Institutional Research University System of Maryland. Federal Changes - Background.

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IPEDS Race/Ethnicity Changes – what’s it all about?

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  1. IPEDS Race/Ethnicity Changes – what’s it all about? Alair Annual Conference April 3-4, 2008 Gayle Fink Director of Institutional Research University System of Maryland

  2. Federal Changes - Background • Final guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Dept of ED • Published in Federal Register 10/19/07 • For implementing 1997 OMB standards (new R/E categories) • NCES comment period for R/E implementation timeframe ended March 29th • http://nces.ed.gov/IPEDS/news_room/ana_Changes_to_1_29_2008.asp • Covers 2 separate issues: • Collection of R/E data by institutions • Reporting of aggregate data to US Dept of ED

  3. Federal Changes - Background • Original 1977 standards – single category • New 1997 standards - two question format, separate ethnicity, multiple races • 1998-99 federal studies on implementing • 2000 federal provisional guidance • 2007 federal final guidance

  4. Collection of Race/Ethnicity Data • Covers students, faculty and staff • Encourages re-surveying all students and personnel to collect data in the new reporting format • IPEDS Mandatory Dates: • FY 2011 Collection • Winter - fall 2010human resources • Spring - fall 2010enrollment • FY 2012 Collection- • Fall – AY 2010-2011degrees and 12 month unduplicated headcount • Spring - graduation rate cohorts (years vary with segment)

  5. Collecting New Race/Ethnicity Categories Two-question format REQUIRED: • Is respondent Hispanic/Latino? Y/N • Respondent selects one or more races: • American Indian or Alaska Native • Asian • Black or African American • Native Hawaiian or Other Pacific Islander • White

  6. New Race/Ethnicity Guidance • Non-resident alien (foreign) must be captured through separate citizenship question • A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.

  7. Reporting New Race/Ethnicity Categories • Nonresident aliens • Race/ethnicity unknown • Hispanics of any race For non-Hispanics only: • American Indian or Alaska Native • Asian • Black or African American • Native Hawaiian or Other Pacific Islander • White • 2 or more races

  8. Reporting New Race/Ethnicity Categories

  9. We know what the categories are but… How do we make it happen?

  10. Suggested Approach • Campus Leadership support • Identify a Project Leader • Create Multiple teams: • System Revision Team (technical) • Points of Entry Team (process) • Re-Surveying/Bridging Team • Reporting Team • Approach needs to fit with institutional culture

  11. Project Leader – Sample Tasks • Coordinate/liaison with work teams • Develop overall implementation calendar • In consultation with teams, develop training materials • Work with Public Relations to develop an educational campaign about the project

  12. System Revision team – Sample Task • Vendor update coordination • Web interface updating • Data storage and retention • Support data collection efforts

  13. “Points of Entry” Team –Sample Tasks • Identify all places where R/E information is entered • Admissions • Academic Departments • Registration • Human Resources • Non-credit registration • File uploads from outside sources • Identify all paper/electronic forms that need to be revised

  14. “Points of Entry” Team • Working with other teams – develop approaches to capturing R/E information • New students • New faculty/staff • Continuing students • Current faculty/staff • Returning students • Part-time faculty • Older GRS cohorts System Team? Re-Surveying or Bridging?

  15. Re-Surveying/Bridging Team • Discuss the pros/cons of re-surveying and bridging • Suggest approaches to re-surveying • As part of the registration process? • As part of an alumni survey? • As part of time-sheet/productivity reporting? • Recommend approaches to missing data/non-responses

  16. Reporting Team • Discuss analysis approaches for multi-race reporting • Discuss whether to include multi-race in the reporting of minority • Work with other institutions/ associations/consortiums/ publications to determine their reporting requirements • Experiment with possible impact as part of an entering student survey or alumni survey

  17. Concluding thoughts… • R/E is a costly enterprise • Dual maintenance of R/E data during transition • Process can not start early enough • DOE will be providing additional guidance in the next couple months on: • Question wording (See URL for example) http://nces.ed.gov/statprog/2002/std1_5.asp • Non-Response • Record retention

  18. Questions? Comments? Gayle Fink Director of Institutional Research 3300 Metzerott Road Adelphi, Maryland 20783 301-445-2737 gfink@usmd.edu

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