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WELCOME. REPORTING REQUIREMENTS FOR SCHOOL CHOICE PROGRAMS Part I Kim Ward, Education Information Services MIS Database Workshop 2009. Data Reporting for Choice Options. Data Element: Educational Choice Reporting Format: Prior School Status/Student Attendance. Reporting Periods.

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welcome
WELCOME

REPORTING REQUIREMENTS FOR SCHOOL CHOICE PROGRAMS

Part I

Kim Ward, Education Information Services

MIS Database Workshop2009

data reporting for choice options
Data Reporting for Choice Options

Data Element:

Educational Choice

Reporting Format:

Prior School Status/Student Attendance

reporting periods
Reporting Periods

Educational Choice data must be reported in Surveys 2, 3 and 5.

  • Survey 2: October, 2009
  • Survey 3: February, 2010
  • Survey 5: August, 2010
educational choice
Educational Choice

Code A – Controlled Open Enrollment

Code B – Special Program

Code C – Choice with Transportation

Code D – Transfer from a Persistently Dangerous School

continue
Continue…

Code E – Transfer due to having been the victim of Violent Crime

Code F – Transfer to another public school from a school that received a School Grade of F for two school years in a four-year period

Code M – McKay Scholarship (Public)

Code Z – None of the above or not applicable

charter schools
Charter Schools
  • Select the most appropriate code for charter school students.
  • Charter Schools are flagged as “Charter Schools” on the MSID file.
  • Prior to July 1, 2008 all charter school students were coded “Z” on this element.
code z
Code Z
  • Developmental Research (Lab Schools); Districts 72, 73, 74 and 75
  • Charter Technical Career Centers
  • Florida School for the Deaf and Blind – District 68
  • Dozier/Okeechobee – District 69
  • Florida Virtual Schools
  • John M. McKay Scholarships for Students with Disabilities Program – School #3518
code z continued
Code Z continued
  • Home Education – School # N998
  • Private Schools – DOE online data collection form
  • Private Tutoring Programs
slide9
REPORTING REQUIREMENTS FOR SCHOOL CHOICE PROGRAMS

Part II

Anke Toth, NCLB Public School Option

MIS Database Workshop2009

florida s educational choice programs
Florida’s Educational Choice Programs
  • Controlled Open Enrollment

Special Programs

    • Magnet Schools and Magnet Programs
    • ABC School Programs

Choice with Transportation

controlled open enrollment
Controlled Open Enrollment

Data Reporting

• Data format: Prior School Status/Student Attendance

• Data element: Educational Choice

• Primary type of educational choice: Code A – Controlled Open Enrollment

special programs
Special Programs

Magnet Schools and Magnet Programs

• Option of choosing a school that matches the student’s interest

• Create innovative learning approaches in a diverse environment

magnet schools programs
Magnet Schools/ Programs

Data Reporting

• Data format: Prior School Status/Student Attendance

• Data element: Educational Choice

• Primary type of educational choice option: Code B – Special Programs

a business community abc school program
A Business Community (ABC) School Program

• Public schools at business sites from K – 3

  • Business partnerships in education
  • Reduction of overcrowding
  • Additional educational space
  • Offset costs
a business community abc school program15
A Business Community (ABC) School Program

Data Reporting

• Data format: Prior School Status/Student Attendance

• Data element: Educational Choice

• Primary type of educational choice option: Code B – Special Programs

nclb choice with transportation
NCLB Choice with Transportation
  • Offer and provide transfer from home school to receiver school
  • Home school = Title I schools identified as in need of improvement, corrective action, or restructuring
  • Receiver school = higher performing public school
nclb choice with transportation17
NCLB Choice with Transportation

Data Reporting

• Data format: Prior School Status/Student Attendance

• Data element: Educational Choice

• Primary type of educational choice: Code C – Choice with Transportation

reporting dates for educational choice

October 2009

February 2010

August 2010

Survey 2

Survey 3

Survey 5

Reporting Dates for Educational Choice
bureau of student assistance office of public school options
Bureau of Student AssistanceOffice of Public School Options

Anke Toth

Program Specialist

Main Line: (850) 245-0479

Fax Number: (850) 245-0697

www.fldoe.org/flbpso

slide20
REPORTING REQUIREMENTS FOR SCHOOL CHOICE PROGRAMS

Part III

Jean Miller, Deputy Executive Director

MIS Database Workshop2009

florida s choice scholarship programs
Florida’s Choice Scholarship Programs
  • John M. McKay Scholarships for Students with Disabilities Program
  • Opportunity Scholarships Program (Public)
  • Florida Tax Credit Scholarship Program, formerly Corporate Tax Credit
district reporting responsibilities
District Reporting Responsibilities

Report all students enrolled in a private school in the McKay Scholarship Program in the district’s October and February FTE surveys.

district reporting responsibilities26
District Reporting Responsibilities
  • Report all students who transfer to another public school as an option under the McKay or Opportunity Scholarship Program (Public).
  • In the Prior School Status/Student Attendance Format indicate the primary type of educational choice option that applies.
scholarship program payment periods
Scholarship Program Payment Periods

Payment Date Payment Period

September 1 July 1 to Sept 30

November 1 Oct 1 to Dec 31

February 1 Jan 1 to Feb 29

April 1 Mar 1 to June 30

scholarship program payment periods28
Scholarship Program Payment Periods

6A-6.0970, F.A.C.

When a scholarship student attends multiple private schools or a private school and the public school in the same payment period, the right to retain the scholarship amount shall be given to the first private school the student attends for ten (10) or more school days during that payment period. If the student does not attend a private school for at least ten (10) days and attends a public school, then the funding generated, if any, shall be retained by the school district and no scholarship payment shall be generated.

mckay payment files
McKay Payment Files
  • District Verification File (s.1002.39(6)(e), F.S.)
  • District FTE File
  • Downloadable District Excel File
district prepayment verification file
District Prepayment Verification File

Required pursuant to Section 1002.39, Florida Statutes

  • Pre Payment File
  • A Snap Shot of who DOE Intends to Pay
  • Verifies Private McKay Students are Not Enrolled in Public School
  • Not All Students in File Will Generate Payment
mckay prepayment verification file changes

McKay Prepayment Verification File Changes

McKay Prepayment Verification format is now listed as part of the student data base formats.

Files will run nightly on during the processing window.

Data submission now receives edit checks.

Districts will receive a error report.

mckay prepayment verification file changes continued

McKay Prepayment Verification File Changes(continued)

Single record batch update will be permitted.

Format contains several new elements.

Record length is now 240 instead of 160.

Survey Periods (aka reporting periods) will be A (August), B (October), C (January) and D (March).

mckay prepayment verification file changes continued35

McKay Prepayment Verification File Changes (continued)

No blanks on data file will be allowed.

No online availability for corrections.

Dataset names consolidated, changed or deleted.

Providing Entry (re-entry) or Withdrawal Date remains the same.

mckay prepayment verification file changes continued36

McKay Prepayment Verification File Changes (continued)

Remaining fields will be populated for the districts.

Key fields established.

Format will deliver new race and ethnicity codes to districts.

district verification file
District Verification File

Enroll Date:

If the student is currently enrolled in public school please enter the most recent date of enrollment into the district.

Withdrawal Date:

If the student is not enrolled in public school please enter the date the student withdrew from the district.

For students never enrolled in the school district, all nines (99999999) should be entered in both the Enroll and Withdrawal Date columns (Example: Military Intent Students)

student enrollment verification form
Student Enrollment Verification Form

Section 1: To be completed by the Parent or Guardian

Section 2: To be completed by a Public School District Administrator

Section 3: To be completed by the Private School

*Please see Student Enrollment Verification Form

district verification file39
DistrictVerification File
  • Posted on Northwest Regional Data Center (NWRDC) two weeks prior to payment processing
  • Email Notification sent by DOE Management Information Systems (MIS) Office to District MIS and Superintendents
  • Superintendents required to submit Certification Form verifying submitted data
district notification for fte reporting
District Notification for FTE Reporting

After each of the scholarship payment dates, the district MIS contact is provided with a file through NWRDC containing student information that must be reported in the district’s FTE surveys.

It is extremely important that you report the students in the grade level and program level indicated on the list because funds will be deducted from your district in accordance with these data elements.

district fte files post payment file
District FTE Files – Post Payment File
  • Provides a list of students who were paid for a specified payment period
  • This file is strictly for FTE reporting purposes
  • The program level(s), hours, and FTE are provided for reporting the student
district fte files
District FTE Files
  • Files are posted quarterly on NWRDC
  • Students in files must be reported to generate the necessary funding
  • Files are posted approximately 3 to 4 weeks after payment date
calculation of mckay scholarships
Calculation of McKay Scholarships

Section 1002.39(6), Florida Statutes

State Maximum Amount = Basic Program Funding + ESE Guaranteed Allocation + Categoricals

Unweighted FTE

x Cost Factor

x Base Student Allocation

x District Cost Differential

Total Base Program Funding (2009-10)

calculation of mckay scholarships46
Calculation of McKay Scholarships

Section 1002.39(6), Florida Statutes

State Maximum Amount = Basic Program Funding + ESE Guaranteed Allocation + Categoricals

ESE Guaranteed Allocation Calculation:

The calculation shall be based on the student’s grade, matrix level of services and the difference between the 2000-01 basic program and the appropriate level of services cost factor, multiplied by the 2000-01 base student allocation and the 2000-01 district cost differential for the sending district.

calculation of mckay scholarships47
Calculation of McKay Scholarships

Section 1002.39(6), Florida Statutes

State Maximum Amount = Basic Program Funding + ESE Guaranteed Allocation + Categoricals

Categoricals:

  • Per student share of Instructional Materials
  • Per student share of Supplemental Academic Instruction
calculation of mckay scholarships48
Calculation of McKay Scholarships

Example: 7th Grader, Glades County, 252

calculation of mckay scholarships49
Calculation of McKay Scholarships

Example: 7th Grader, Glades County, 252

ESE Guaranteed Allocation shall be based on the student’s grade, matrix level of services,

2008-09 Grade: 7 2008-09 Matrix: 252

and the difference between the 2000-01 basic program and the appropriate level of services cost factor,

2000-01 Services Cost Factor 1.995

2000-01 Basic Cost Factor 1.000

0.995

calculation of mckay scholarships50
Calculation of McKay Scholarships

Example: 7th Grader, Glades County, 252

multiplied by the 2000-01 base student allocation and the 2000-01 district cost differential for the sending district.

calculation of mckay scholarships51
Calculation of McKay Scholarships

Example: 7th Grader, Glades County, 252

Appropriate categoricals are calculated on a per student basis:

calculation of mckay scholarships52
Calculation of McKay Scholarships

Example: 7th Grader, Glades County, 252

fte surveys and scholarship payments

September 1

November 1

February 1

April 1

Survey 2

Survey 3

February 8-12, 2010

October 12-16, 2009

4th FEFP Calculation

3rd FEFP Calculation

(Projected)

(Actual)

FTE Surveys and Scholarship Payments

Scholarship Payments

fte reporting requirements
FTE Reporting Requirements

Section 1002.39(4), Florida Statutes

  • Students who receive a September and/or November scholarship payment should be reported in the Survey 2 FTE as a scholarship student; and
  • Students who receive a February and/or April scholarship payment should be reported in the Survey 3 FTE as a scholarship student

Unless . . .

  • The student is reported in a public school in your district.
district deductions for scholarships

September 1

November 1

February 1

April 1

Survey 2

Survey 3

$1,886.50

District Deductions for Scholarships

Scholarship Payments

$1,886.50

$1,886.50

$1,886.50

downloadable district excel file
Downloadable District Excel File

Contains all McKay students for the current school year

Identifies:

  • Number of payments each student has received
  • Current private school the student is attending
  • Eligibility status
  • Year they entered program
downloadable district excel file continued
Downloadable District Excel File(continued)

Identifies (continued):

  • Parent / Guardian contact information
  • Current status (enrolled, unregistered, transfer to, or withdrawn)

Uses:

  • Reconciliation of payment
  • Projection of payment
downloadable district excel file continued58
Downloadable District Excel File(continued)

Uses (continued):

  • Current location of private McKay students
  • Identification of errors: eligibility and location of students
downloadable district excel file59
Downloadable District Excel File

Available by Logging In as a District Administrator

Able to Select McKay, OSP, or CTC Scholarship Programs

Able to Select Either Public or Private School Scholarship Students

Select Appropriate School Year

charter schools61
Charter Schools

Section 1002.33, Florida Statutes

fte reporting for charter school students
FTE Reporting for Charter School Students

Report students in the same manner as traditional public school students.

Section 1002.33(20)(a), Florida Statutes, requires equal access to student information systems that are used by public schools in the district in which the charter school is located.

office of independent education and parental choice
Office of Independent Education and Parental Choice

Jean Miller,

Acting Executive Director

Main Line: (850) 245-0502

Fax Number: (850) 245-0875

www.floridaschoolchoice.org

follow up question and answer session
Follow Up Question and Answer Session

Submit Questions to

dbweias@fldoe.org

or call

(850) 245-0400