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Enabling Intensive Life Cycle Support Management by Machine – Readable Unique Item Identifiers. Item Unique Identification (IUID) Objective. IUID is a common sense approach: Mark items 1 with machine readable unique item identifiers (UIIs)

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EnablingIntensive Life Cycle Support Management

by

Machine – Readable

Unique Item Identifiers


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Item Unique Identification (IUID) Objective

  • IUID is a common sense approach:

    • Mark items1 with machine readable unique item identifiers (UIIs)

    • Centrally register UII pedigree data and value for each marked item

    • Retrieve UII from item in use through automatic data capture

    • Make UII a common key in acquisition, supply, maintenance and financial data bases to associate:

      • Value to items

      • Maintenance history to items

      • Item accountability to organizations

      • Locations to items

  • IUID helps to achieve value and extend resources:

    • Exploits automatic data capture to improve productivity

    • Enhances precision of logistics, contracting, and financial business transactions

    • Consistently captures the value of items DoD buys, controls these items during their use, and improves item performance

    • Tracks items in property accountability, inventory, and financial management systems toward achieving compliance with the Chief Financial Officers Act.

    • Expands the population of serialized items (UIIs) available for intensive life cycle management support processes

1 – Items over $5,000 in unit cost + serially managed, mission essential or sensitive items under $5,000 + DoD serially managed embedded items regardless of cost and their parent item


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IUID Registry Statistics(through 7 June 06)

Goal: 97M UIIs

  • 257,772 Items registered

  • 205,431 New items

  • 52,341 Legacy

  • 354 Contractors have delivered new UIIs

  • 208 of the contractors (59%) are small businesses

  • Average growth rate over 15,000 UIIs/week

  • 44,171 Items are in GFP status

  • 3,620 contracts with GFP listed


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UIIs by Component(Through 7 June 06)


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Items have to be identified at every step

DRMO

Ship

BER

Trouble-

shoot

Depot

Repair

Induct

at

Depot

Test

Ship

Package/Preserve

Wholesale

Supply

Purchase

Ship

Ship

Transactions are not net-centric

Ship

Wholesale

Supply

Package/Preserve

Trouble-

shoot

Retail

Supply

Ship

Field

Repair, I-level

War

Reserve

Remove

Field

Repair

O-level

Test

Item identification is manual

Trouble-

shoot

X

Retail

Supply

Use/Break

Test

Install

2500 Acft/5000 Firewalls

Life Cycle Management Support and Asset Visibility Dynamics Today


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Supply Chain Stages

In Process

In Storage

DRMO

In Transit

Ship

BER

In Use

Trouble-

shoot

Depot

Repair

Induct

at

Depot

Test

Ship

Package/Preserve

Wholesale

Supply

Purchase

Ship

Ship

Ship

Wholesale

Supply

Package/Preserve

Trouble-

shoot

Retail

Supply

Ship

Field

Repair, I-level

War

Reserve

Remove

Field

Repair

O-level

Test

Trouble-

shoot

X

Retail

Supply

Use/Break

Test

Install

2500 Acft/5000 Firewalls

Identify + Track = Manage:Supply Chain Use of the UII

In Transit

In Process

In Process

In Storage

I

M

IDENTIFY

In Transit

MANAGE

In Storage

In Process

In Process

T

In Transit

TRACK

I+T=M

In Storage

Track by UII – Observe the progress of

In Use

Manage by UII – To control, or direct the functions of


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Identify Item

IUID Registry

Life Cycle Support and Visibility Enabled by Automatic Information Data Capture

Automatic identification and datacapture (AIDC) eliminates error-prone and time-consuming manual data collection and data entry. AIDC provides quick, accurate, and cost-effective collection and entry of data.

STEP 1: Mark Items

STEP 2: Register Data

STEP 3: Automatic Data Capture

WAWF

Retrieval

Unique Item Identifier (UII)

Class I – Subsistence

Class II – Clothing & Individual Equip

Class III – Fuels & Petroleum (Packaged)

Class IV – Construction (Installed Equip)

Class V – Ammunition

Class VII – Major Items

Class VIII – Medical

Class IX – Reparables

Transactions

Updates

STEP 4: Application Processing

Use

Store

Estimated Scope of UII Coverage

Acquire

Maintain

Expend/

Dispose


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Demand

Rate

Supply

Availability

Why Intensive Life Cycle Management Support?

CH-47 Helicopter Fleet Management Process

Manage the Fleet

Aircraft Performance

Identify Problems on Item-by-Item Basis

Manage Stock

Stock

Levels

Backorders

Flying Hour

Program

Budget

Inherent Reliability

Inventory Management

Diagnostic Error

Fleet Management

Operation Induced

Quality Defects

Repair

Events

Cycle

Time

Process is enabled by marking items with machine readableUIIs in data matrix

Configuration Management

Define Cost Drivers


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IUID as a Fleet Management Enabler

CH-47 Helicopter Fleet Management Process

User Requirement

PMO Support

Team Support

Machine-Readable UII is the consistent key from factory to field!

Safety

Customer Support Center

D3WUH0CH5

-16

D3WUH0CH5

-13

D3WUH0CH5

2410

D3WUH0CH5

  • D3WUH0CH5

DD250

D3WUH0CH5

Soldier Focused

Logistics

  • Industry

  • OEM

  • CSFR

FEDLOG

D3WUH0CH5

D3WUH0CH5

Transmission, Aft

145D2300-4

Forms, records, agreements

Data Delivery Systems (AIS)

Data Delivery Systems (AIS)

Forms, records, contracts

  • Information

  • Safety Messages

  • Diagnostics

  • Knowledge Mgmt.

  • Customer Support

  • Technical Data

  • Training

  • Feedback

  • Organic Assistance

  • Depot

  • Inter-Service

  • USAALS

  • TMDE

  • AVIM

  • Etc.

Maintenance & Supply Actions

D3WUH0CH5

D3WUH0CH5


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Legacy Unique Item Tracking

  • Serial Number Tracking (SNT) efforts exist today for such items as high-value parts, classified assets, aviation “safety-of-flight” parts and many missile system components. They may or may not be registered as Unique Item Tracking programs.

  • (b) Unique Item Tracking (UIT) programs for selected items maintain visibility of each uniquely identified asset for the primary purpose of inventory control and/or engineering analysis.  Security, accountability, safety, maintenance, operational readiness, warranty applicability, and other areas that may benefit from the tracking process are also reasons for UIT.


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Registered Unique Item Tracking (UIT) Programs

Note: No uniform use of machine-readable marking


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Capabilities Enabled by Unique Identification of Items

Key: Machine-readable marking required to enhance data capture


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Machine – Readable IUID Enabled Capabilities

Note: SNT/UIT do not uniformly enable machine-readable data capture

Notes: 1 – Packaged products; 2 – Installed equipment; 3 – Classified assets; 4 – TAMMS TEDB; 5 – SASP; CIC CAT 1 Items; RATTS, Tritium, CCI; 6 – DMLSS; 7 - High-value parts, aviation safety of flight parts, missile components; 8 – NDLR, TAMMS-A SNT/UIT – Legacy item tracking programs


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IUID Enabled Intensive Life Cycle Support Management

Objectives

Requirements

Capabilities

Financial Management

Warranty Management

Tracking Item Performance & Age

Failure Analysis

Reliability Improvement

Engineering Design Analysis

Maintenance Productivity

Supply Productivity

Safety

Accountability

Strategic Serialized Asset Management

Payback

Value

Processes

Analysis

Speed and Precision in Data Capture

Item Unique Identification (IUID)

Automated

Data

Collection

Information Systems

Supply Chain Events

Resources

Unique Item

Identifier (UII)

Machine Readable Marking

Uniquely Identified Items


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IUID Spectrum in Supply Chain Management

Spectrum of IUID Impact in Supply Chain Management Processes

IUID Req’mt

Process

Handling

Packaging

Infrastructure

Transactions

Flag Supply

Induction

Software

DLMS

UII Mark

Track

AIT

Issue

AIS

DLA Visibility

ISSUE – How do we flag UII marking requirements for items that DLA buys?


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UID TraceabilityTEAM DLA

Team Leads:

Lydia Dawson (OSD-UID) (703)695-1098 Lydia.Dawson@osd.mil

Roy Geiger (DLIS-XLB) (269)961-4317 Roy.Geiger@dla.mil

DRMS/RMP

Bruce Propert (OSD-UID) (703)325-9502 David.Propert@aca.army.mil

Pam Rooney (OSD-UID) (703)393-0504   Pam.Rooney@wfinet.com

Jim Craig (OSD-UID) (703)556-2886     Jim.Craig@ngc.com

Cinda O'Laughlin (DLIS DRMS)(269)961-4317 Cinda.O'Laughlin@dla.mil

Ken Hopkins (DLIS RMP) (269)961-5700 Kenneth.Hopkins@dla.mil

Terry Felter DLIS Cataloging Policy (269)961-4446 Terry.Felter@dla.mil

Dave Osburn DLIS UIT (269)961-4708 David.Osburn@dla.mil

Ed Floyd DLIS UID (269)961-4328 Edward.Floyd@dla.mil


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IUID: Enabler for Broader Intensive Life Cycle Support Management

DOD Item Inventory

DOD items uniquely identified1, marked withmachine-readable data matrix to enable automatic information data capture and registered in the IUID Registry

1 – Items over $5,000 in unit cost or serially managed, mission essential or sensitive items under $5,000 or DoD serially managed embedded items regardless of cost and their parent item

SNT

UIT

NALCOMIS

SASP

NALDA

UICP

NDLR

CIC CAT 1

FACTS

DSS

CAV

TEDB

DMLSS

COE

AFEMS

TAMMS-A

ATAC

RATTS

TMARS

CCI

TRITIUM

LMP

PBUSE

DPAS

AWRDS

Examples of Existing and Planned Accountability, Maintenance or Security Systems


Preliminary inventory of existing service property systems l.jpg

Air Force Management

Army

Navy

Other

ST/STE

AFEMS

DPAS

SPBS-R

eTIMS

FEPMIS

PCARSS

Maintenance

DMAPS

CAMS

TAMMS – A

ULLS –G

ULLS – A

DECKPLATE

SNT

NALCOMIS

3M

Engines

CEMS

TAMMS – A

TEDB

AEMS

Major Assets

REMIS

TEDB

ULLS – A

ULLS - G

AIRRS

ATCM

AIM

SNT

CAMS

Preliminary Inventory of Existing Service Property Systems

AFEMS – Air Force Equipment Management System

DMAPS – Depot Maintenance and Production System

CAMS – Core Automated Maintenance System

CEMS – Comprehensive Engine Management System

REMIS – Reliability & Maintainability Information System

DPAS – Defense Property Accountability System

SPBS-R – Standard Property Book System – Redesign

TAMMS – A – The Army Maintenance Management System

– Aircraft

ULLS –G – Unit Level Logistics – Ground

ULLS – A – Aviation

TEDB – TAMMS Equipment Data Base

eTIMS – Navy Electronic Tooling Information Management System

SNT – Serial Number Tracking

NALCOMIS - Naval Aviation Log Com Operating Maint InfoSys

3M - Maintenance and Materiel Management

AEMS - Aircraft Engine Management System

AIRRS – Aircraft Inventory Readiness and Reporting System

ATCM – Aeronautical Time Cycle Management

AIM – Asset Information Management

FEPMIS – Federal Excess Property Management Information System

PCARSS – Plant Clearance Automated Reutilization Screening System

CAMS – Capital Asset Management System


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NALCOMIS Management

AFEMS

NALDA

UICP

SASP

NDLR

CIC CAT 1

FACTS

DSS

TEDB

PBUSE

TAMMS-A

ATAC

DPAS

LMP

TRITIUM

DMLSS

COE

RATTS

TMARS

CCI

AWRDS

CAV

Integration of Legacy SNT and UIT with IUID

Step 1 – Mark all items with UII in a data matrix symbol when new or retrofit marking if practical, otherwise construct virtual UIIs for serialized items being tracked by legacy SNT/UIT and register pedigree data in the IUID Registry as shown

Service

Applications

Various Formats

IUID XML

Manual Web Entry

IUID Registry


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NALCOMIS Management

AFEMS

NALDA

UICP

SASP

NDLR

CIC CAT 1

FACTS

DSS

TEDB

PBUSE

TAMMS-A

ATAC

DPAS

LMP

TRITIUM

DMLSS

COE

RATTS

TMARS

CCI

AWRDS

CAV

Integration of Legacy SNT and UIT with IUID

Step 2 – Enable an infrastructure for automatic information data capture

Inventory

Systems

GEX

GEX

Property

Systems

GEX

GEX

Step 3 – Use the UII as the common key in transactions

GEX

DFAS

IUID

Registry

Step 4 – Mark virtually identified items with UII at appropriate trigger events

Maintenance

Systems

GEX

GEX

Transactions

Direct interfaces



Trigger points for iuid registry updates l.jpg

-- EDI Standards Format, User Defined Format, Flat File Input

Trigger Points for IUID Registry Updates

User

Maintenance

Disposal

Supplier

Warehouse

Receive

Ship Notice

Receive

Item

Receive

Item

Receive

Item

Receive

Item

RECEIPT IN

SYSTEM OF

RECORD

RECEIPT IN

SYSTEM OF

RECORD

RECEIPT IN

SYSTEM OF

RECORD

ACQ SYSTEM

INTERACTION

VIA WAWF

RECEIPT IN

SYSTEM OF

RECORD

IUID

Registry

Acquire

Store

Use

Maintain

Dispose


Electronic data interchange environment l.jpg

STEP ISO 10303:239 PLCS Interface Input

DEX

OEM

OEM

OEM

Ground Systems

PLCS

DEX

Ground Systems

PLCS

DEX

Ground Systems

PLCS

DEX

OEM

OEM

OEM

OEM

OEM

OEM

Ground Systems

PLCS

DEX

Ground Systems

PLCS

DEX

Aviation

PLCS

DEX

Ships

PLCS

DEX

Ground Systems

PLCS

DEX

Ground Systems

PLCS

DEX

Maintenance DEX

Configuration DEX

Physical Security DEX

Electronic Data Interchange Environment

DEX XML

DEX XML

DEX XML

Update Transactions

IUID Registry



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Identify Item Input

Improving Maintenance Of Military Gear

IUID enables Speed and Precision in the DoD Supply Chain through Better Information:

  • Better communication between maintainers on the front lines and depots

  • Better tracking of replacement components

  • More awareness of the history of parts

  • Restructuring the work to eliminate waste

Rapid Access to Information

  • Part identification

  • Maintenance history

  • Hours deployed in the field

  • Home depot

  • Manufacturer


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Integrated Asset Visibility through IUID: Policy Input

  • Total life cycle management of all items with Unique Item Identifiers (UIIs) will include cradle to grave asset visibility:

  • UIIs shall be identified in the Federal Logistics Information System (FLIS) as requiring asset tracking under a specific tracking initiative, or as requiring IUID under IUID policy.

  • Information systems will capture and be capable of information exchange of all business events that effect changes to the condition and/or location of these items as a by-product of standard logistics transaction exchange under the Defense Logistics Management System (DLMS).

  • The DoD IUID Registry will be capable of identifying and reporting the current condition and location of all items for which IUID is applicable, exclusive of security sensitive assets.

  • The DoD Components may employ independent updates to the registry to comply with this policy where non-DLMS compliant systems impede execution of this policy.


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Integrated Asset Visibility through IUID: InputPotential Business Event Transactions

  • Potential business events to capture and either report to the IUID registry or have available in the Defense Automatic Addressing Systems Center (DAASC) data store for interrogation.

    • Shipment by Vendor to DSS

    • Shipment by Vendor to Customer (DVD) - govt. or another contractor

    • Receipt by DSS from vendor

    • Receipt by DSS from another DSS Depot

    • DSS recording a change in ownership/condition

    • Receipt by DSS from Maintenance Depot (organic or contractor)

    • Receipt by DSS from customer (material return)

    • Issue by DSS release to transportation carrier

    • Delivery by carrier to receiving port of debarkation (AOD)

    • Issue by (AOD) to transportation carrier

    • Delivery by carrier to receiving port of embarkation (AOE)

    • Issue by (AOE) to transportation carrier

    • Delivery by carrier to receiving theater distribution point

    • Issue by theater distribution point to customer

    • Item shipped to DRMS

    • Item received by DRMS

    • DRMS donation, demil or sale


Iuid in the uit environment l.jpg

IUID in the UIT Environment Input

UIIs need to appear on package identification as well as in the transactions

DLMS transactions have been modified

MIL-STD-129 changes are being proposed

DoD 4500.9-R and DoD 4000.25-1-M are being reviewed

UIT is thwarted by errors of execution that begin with the shipper

Incomplete package identification

Incomplete documentation

IUID and UIT processing in DSS both use UII terminology

DSS UIIs are control numbers unique within DSS

UIT needs to incorporate UIIs that are globally unique item identifiers

UIIs are generated in receiving if serial numbers are missing from package identification and documentation

Replacement UIIs cannot be generated from item serial numbers

Missing UIIs must be obtained from item marks or the registry

Mismatched receipts and due-ins are generally irreconcilable

Inordinate resources can be expended to correct misidentification

Must be solved at the source

Packagers and shippers require proper AIT and data transmission capabilities


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IUID Impact Input

  • Enabling common AIT infrastructure by synching the marking standards

  • Bigger universe of marked items requiring visibility

  • Will impact all Automated Information Systems (AIS)

  • Broader application than prior approaches

    • Full life cycle management support

Bottom Line: Opportunity to build on and surpass prior efforts


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BACK UP Input


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Classes of Supply Input

Class I.  Subsistence, including gratuitous health and welfare items.

Class II.  Clothing, individual equipment, tentage, organizational tool kits, hand tools, administrative, and housekeeping supplies and equipment.

Class III.  Petroleum fuels, lubricants, hydraulic and insulating oils, preservatives, liquid and compressed gases, bulk chemical products, coolants, de-icing and antifreeze compounds, together with components and additives of such products, and coal.

Class IV.  Construction materials including installed equipment and all fortification and/or barrier materials.

Class V.  Ammunition of all types (including chemical, biological, radiological, and special weapons), bombs, explosives, mines, fuses, detonators, pyrotechnics, missiles, rockets, propellants, and other associated items.

Class VI.  Personal demand items (non-military sales items).

Class VII.  Major end items.  A final combination of end products that is ready for its intended use; that is, launchers, tanks, mobile machine shop, and vehicles; etc.

Class VIII.  Medical materiel, including medical-peculiar repair parts.

Class IX.  Repair parts and components including kits, assemblies and subassemblies, reparable and consumable items required for maintenance support of all equipment, excluding medical-peculiar repair parts.

Class X.  Materiel to support nonmilitary programs, such as agriculture and economic development, not included in classes I through IX.


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DODD 4151.18, March 31, 2004, Maintenance of Military Materiel

3.2.5. Employ Serialized Item Management (SIM) techniques to effectively manage populations of select items throughout their life cycle. SIM programs shall focus on providing comprehensive and timely data for each identified item. DoD materiel shall be equipped with Automatic Identification Technology (AIT) allowing for paperless identification, minimizing data entry requirements, and facilitating digital storage and retrieval of essential information including maintenance history. SIM programs shall build on existing serial number tracking initiatives and leverage continuing progress in AIT.


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