WELCOME

1. WELCOME Spring 2011 Organizations Meeting Please make sure you have signed in! If you do not, your organization will not be given credit for attending .

2. Agenda Welcome & Officer Transitions Katie Wiseman, Organizations Director Student Activity Funding Process on OrgSync Rhett Ricard, Student Body Treasurer Tiger Prowl Update Katie Wiseman, Organizations Director Get Your Organization Noticed! John Owens and Adriane Hale, Campus Banner + Design Opportunities Available in the Center for Student Life Wendy Marshall, Associate Director

3. . OrgSync is an Internet based program that was designed for use by Student Organizations OrgSync helps to improve Communication, Organization, Efficiency, and Retention Benefits of OrgSync for your organization include: -Creating a Sustainable Organization -Managing Organization and Memberships -Planning & Scheduling Events -Communicating With Members

4. Officer Transitions Utilize OrgSync to store important data related to your organization. Update your organization profile on OrgSyncevery time there is a change. If it is not undated, you and your organization will not receive important information you need to maintain recognition and be effective.

5. Summer is Critical Don’t loose the momentum you have gained during the summer…. Continue to build a strong team-oriented environment through activities and regular communication via OrgSync. Plan for Fall events. Proper Pre-planning is key to effective programming. Add all of your events to the OrgSync calendar.

6. Student Activity Fee Funding Process Rhett Ricard Student Body Treasurer Clemson Undergraduate Student Government (rricard@clemson.edu)

7. Student Activity Fee • $40/semester for full-time students • Totals to approximately $1.1 million • Allocated by the Funding Board chaired by the Student Body Treasurer • The Funding Board is made up of 9 voting members and a few non-voting members

8. Types of Clubs • Big 6 • ClemsonLiVE, Central Spirit, Tiger Paw Productions, Student Government, Greek Life, Student Media • Apply once in the spring • Club Sports • 35 Different Ones • Apply once in the spring • General Student Organizations • Nearly 300 • Apply on a rolling basis (every other Wednesday)

9. Funding Process Organization schedules a meeting with Treasurer or Funding Board member to discuss proposed budget, check for errors, and ensure that all Student Handbook rules are followed YES Is this the organization’s first time applying for funding? Treasurer receives budget packet by e-mail (rricard@clemson.edu) from Student Organization NO Organization schedules a Non-Operational Funding Hearing Organization presents to Funding Board Minimum 2 weeks prior to event Senate Steering Committee receives legislation and decides to pass or not pass to the full Senate F&P Chair writes an Appropriations bill for the proposal and submits it to the Student Senate Clerk Treasurer sends proposal to Finance and Procedures (F&P) Chair Funding Board moves into a period of proposals and votes by majority vote a single proposal Member of F&P Committee presents legislation to full Senate for first read Member of F&P Committee presents legislation to full Senate for second read F&P Committee Reviews legislation Senate votes in favor or against legislation Organization is able to receive funds via reimbursement process or by direct invoice sent to Budget Office from vendor Student Body President, Senate President, and VP of Student Affairs MUST sign legislation prior to enactment Student Body Treasurer sends Non-Operational funding memorandum to Student Life Budget Office **Orange boxes require your action**

10. How to Apply • Schedule a Hearing • Notify 4 weeks prior to the event and/or purchase • Budget Packet: • Impact on Clemson • List of Members • Budget Worksheet • *Budget Breakdown* • OrgSync Process • Present in front of the Funding Board

11. Presentation • Your Event • 4-5 minutes • Explain your event and what specifically you are requesting funds for • Question and Answer • 2-3 minutes • The Funding Board will ask questions regarding your request or your organization. * • Introduction/Your Organization • 3-4 minutes • State the name of your organization and the name of your presenters • Tell us about what your organization does and why it is important to Clemson

12. Presentation Tips • Helpful Tip #1: The Funding Board will be analyzing budgets for any technical errors as well as questions about any costs that may seem incorrect. The best way to be fully prepared for a hearing is to do your research on all the costs incurred for your event. • Helpful Tip #2: Please besure to SELL YOUR EVENT to the Board. You want the Board to get excited about your organization and your plans for using the funds!

13. Allocation Guidelines • Travel • Transportation to and from conferences or events. Allocations will be used on Transportation Services’ Vehicle rental and lease rates. • Registration • Registration for conferences or tournaments. • Repairs and Maintenance • Expenditures for the repair and maintenance of major equipment. • Honoraria • Fees for lecturers, consultants, or other. State employees may not receive honoraria. • Advertising for events • Costs incurred which are directly related to the event for which funding is requested. • Direct event expenses • Costs incurred which are directly related to the successful and complete execution of the event for which funding is requested. • Equipment • Expenses incurred by groups whose primary function requires some form of equipment. *

14. Allocation Guidelines (cont.) • Hotels • Reimbursement is limited to a reasonable room rate between $50-$100. • Mileage • Enterprise vehicle for Club Sports: $0.26 per mile • Personal vehicle or general student organization vehicle rental: $0.35 per mile • Funds will NOT be allocated for: • Alcohol, cigarettes, or any other drugs • T-shirts • Food • Honorary Banquets • Decorations not vital to the success of the event *

15. Important Points • Fundraising • Absolutely necessary • Get creative and be persistent • SAF is designed to be “last resort” • Keeping Records • For your benefit as well as the Funding Board • Officer Transition • Don ‘t forget to tell your new officers about the funding process!

16. Questions? Rhett Ricard Student Body Treasurer rricard@clemson.edu

17. Biggest Involvement Event of the Year! • Monday, August 22nd, 3pm-6pm • Bowman Field • What is Happening: • Undergraduate and Graduate Organizations Fair • Meet the Greeks • Tiger Service Project • Volunteer Fair • RecFest - Intramurals, Fitness, CORE, Union Underground • Student Employment Area • In conjunction with Bowman Block Party 6pm-10pm • Welcome Back Festival 5:30pm-8pm

18. Registration is now open for the Organizations Fair The form can be found by going to your organization’s OrgSync profile and clicking on Forms on the left side of the page. NOTE: Social Fraternities and Sororities do not have to complete a registration form. All other organizations must complete a form to participate.

19. Table awards will be given out to recognize the hard work that organizations put into their displays. Award categories include: Most Earth Friendly (Solid Green) Most Inspiring (The Tiger) Best All Around (Clemson Rowing Club) Most Clemson Pride (Campus Crusade) Most Creative (Offroad Club)

20. CAMPUS BANNER + DESIGN Get Your Organization Noticed! John Owens and Adriane Hale

21. Preparation • Flyers, Brochures, Banners, Table Displays, Information Packets, Give-aways • Time Restrictions • Start planning your table displays ahead of time! • Funding/Costs • Invest in quality products that will last • Teamwork • Get a committee together to help plan for the Tiger Prowl • Creativity • A creative table display will attract more potential members

22. HOW CB+D CAN HELP YOUR ORGANIZATION • Designers on staff • Wide variety of stocked materials • Custom solutions • Discounted prices for students and organizations • Professional and creative products

23. Student Organizations Summer Internship • Design, implement and assist with the management of a Class of 2015 Portal in OrgSync – the online gateway to involvement in recognized student organizations at Clemson University. • Create and execute a marketing campaign to increase new student awareness and involvement with OrgSync. • Plan and host Student Organizations Involvement table during Freshman Orientation Evening Social to acquaint new students with OrgSync, answer questions about getting involved on campus and assist them with activating their individual portal on OrgSync and joining the Class of 2015 portal. To Apply: Visit ClemsonJobLink at https://clemson-csm.symplicity.com/students/

24. Contacts Katie Wiseman Organizations Director, kawisem@clemson.edu Wendy Marshall Organizations Adviser, wmrshll@clemson.edu