Welcome. RECREATIONAL . SOCCER. SYMPOSIUM. AGENDA United States Soccer Hierarchy/Organization US Youth Soccer Mission/History US Youth Soccer Regions Guidelines for Individual State Associations To Establish a Successful Recreational Soccer Symposium:
Welcome RECREATIONAL SOCCER SYMPOSIUM
AGENDA • United States Soccer Hierarchy/Organization • US Youth Soccer Mission/History • US Youth Soccer Regions • Guidelines for Individual State Associations To Establish a Successful Recreational Soccer Symposium: • Individual State Association information (Sample) • Individual Association Player Profile (Sample) • Individual Association Decision Makers (Sample) • Individual Association Key Members (Sample) • Individual Association Office Staff (Sample)
Critical Issues Facing Recreational Soccer Programs: • Board Development. • Player Development. • Training for of Coaches. • Training for Referees. • Field Development. • Equipment. • Uniforms. • Injury Management. • League Management. • Adapting to Change. • Strategic Planning.
Soccer Hierarchy Organization US SOCCER US YOUTH SOCCER STATE ASSOCIATIONS LEAGUES/CLUBS PLAYERS/COACHES/REFEREES
US Soccer Federation Mission Statement The Federation’s mission statement is very simple and very clear: to make soccer, in all its forms, a preeminent sport in the United States and to continue the development of soccer at all recreational and competitive levels.
Mission Statement US Youth Soccer is a non-profit and educational organization whose mission is to foster the physical, mental and emotional growth and development of America's youth through the sport of soccer at all levels of age and competition; to make soccer fun; and to instill in young players a lifelong passion for the sport.
Youth Soccer Pyramid in the USA Players and Members Districts / Leagues / Clubs State Associations Region IV US Youth Soccer US Soccer
The largest member association in US Soccer: • 75% of all registered players in the United States are US Youth Soccer members. • 3.2 Million members, ages 5 to 19. • The largest youth sports organization in the United States. • National Association, comprised of 55 member State Associations.
More than 500,000 volunteers and administrators. • More than 300,000 coaches. • Players: male 55%, female 45%. Median ages 11.5 years old.
Founded in 1974. • US Youth Soccer includes 55 state youth soccer associations. One (1) per state, except for California, New York, Ohio, Pennsylvania and Texas, which each have two (2) state associations.
US Youth Soccer Association is divided into four (4) regions. • The regions are: • East (Region I) with fifteen (15) State Associations. • Midwest (Region II) with fourteen (14) State Associations. • South (Region III) with twelve (12) State Associations. • West (Region IV) with fourteen (14) State Associations. Note: Breakdown by region is provided in the next four (4) slides.
Region I • Region I contains 15 state associations: • Connecticut Junior Soccer Association • Delaware Youth Soccer Association • Soccer Maine • Maryland State Youth Soccer Association • Massachusetts Youth Soccer Association • New Hampshire Soccer Association • New Jersey State Youth Soccer • Eastern New York Youth Soccer Association • New York State West Youth Soccer Association • Eastern Pennsylvania Youth Soccer Association • Pennsylvania West State Soccer Association • Soccer Rhode Island • Vermont Soccer Association • Virginia Youth Soccer Association • West Virginia Soccer Association
Region II • Region II contains 14 state associations: • Illinois Youth Soccer Association • Indiana Youth Soccer Association • Iowa State Youth Soccer Association • Kansas State Youth Soccer Association • Kentucky Youth Soccer Association • Michigan State Youth Soccer Association • Minnesota Youth Soccer Association • Missouri Youth Soccer Association • Nebraska State Soccer Association • North Dakota Youth Soccer Association • Ohio Youth Soccer Association, North • Ohio South Youth Soccer Association • South Dakota State Soccer Association • Wisconsin Youth Soccer Association
Region III • Region III contains 12 state associations: • Alabama Youth Soccer Association • Arkansas State Soccer Association • Florida Youth Soccer Association • Georgia State Soccer Association • Louisiana Soccer Association • Mississippi Soccer Association • North Carolina Youth Soccer Association • Oklahoma Soccer Association • South Carolina Youth Soccer Association • Tennessee State Soccer Association • North Texas State Soccer Association • South Texas Youth Soccer Association
Region IV • Region IV contains 14 state associations: • Alaska Youth Soccer Association • Arizona Youth Soccer Association • California Youth Soccer Association-North • California State Soccer Association-South • Colorado Youth Soccer • Hawaii Youth Soccer Association • Idaho Youth Soccer Association • Montana Youth Soccer Association • Nevada Youth Soccer Association • New Mexico Youth Soccer Association • Oregon Youth Soccer Association • Utah Youth Soccer Association • Washington Youth Soccer • Wyoming Youth Soccer
Recommended Guidelines For Individual State Associations To Establish A Successful Recreational Soccer Symposium (Sample) • Insert your State Association Logo on the following templates which are provided as a guideline for each Association.
Individual State Associations information (Sample) • Over xxx,xxx of registered members including coaches, volunteers & players between ages 5 to 19. • What type of levels do you provide? Such as, Various skill levels – from Recreational development to Competitive, Signature League, TOPSoccer (special needs) program, to National team. Your Association’s Philosophy “KIDS COME FIRST”
Individual Association Player Profile (Sample) • % of the membership who are In-House Recreational Players. • % of membership who are registered as Competitive Players. • % of membership who are registered under the TOPSoccer Program
Individual Association Key Members (Sample) • Director of Player Development • Competitive Director of Coaching • Recreational Director • ODP, Pro+ Technical Director • State Referee Administrator/SRA • Parent Liaison/Advocate
Individual Association Office Staff (Sample) • Chief Executive Officer/Executive Director • Executive Assistant • Office Manager • Program Coordinator • Director of Marketing & Communications/Sales • Director of Membership Development • Director of Registration • Risk Management Coordinator • State Tournaments Director • Insurance • Protest, Appeals, Discipline (PAD)
Becoming a 501 ( c ) (3) Non-Profit Organization • Board Development • League/Club Organization • Financial Management • Liability Insurance • Director & Officer (D&O) Liability • Risk Management • Referee Abuse • Recruiting of Coaches • Training of Coaches • Referee Training • Increasing Cost of Running Recreational Programs • Financial Aid/Scholarships • Lack Of Fields • Increasing Cost of Fields • Branding of State Associations • Parental Education • Field Grant Allocations
INSERT SPECIFIC STATE ASSOCIATION LOGO Becoming a 501(c)(3) Non-Profit Organization IRS Requirements.2. Yearly Report to the IRS – Form 990.3. State Charitable Organization Reporting - As a Non-Profit Organization.4. Proof of Good Standing can be obtained through the IRS website at: www.irs.gov or see IRS Publication 78.
INSERT SPECIFIC STATE ASSOCIATION LOGO Board Development Recruiting VolunteersBylaws & Policy ManagementOrganizationMeeting ProtocolsRegistrationBookkeeping and Tax FilingAnnual General MeetingConflict of InterestTo Have an Office or NotPaid Staff Support
INSERT SPECIFIC STATE ASSOCIATION LOGO Training for Coaches Age Specific Training SectionsStandard Repeatable SessionsOffering Proper Credentials/License Availability of TrainersPaying for TrainersCode of Conduct for CoachesOrientation/Meetings for Directors of Coaching
INSERT SPECIFIC STATE ASSOCIATION LOGO Training for Referees Provide R-9 and higher Referee Clinics.Provide for USFF yearly re-certification. Allow for a continuous Referee Development.Emphasis on Consistency and Safety.Game Report Filing.Referee Pay/or Not for Pay.1099 Filing and IRS Requirements.Issues with paying cash on the fields.
INSERT SPECIFIC STATE ASSOCIATION LOGO Training for Parents Online ResourcesNewsletterAnnual Meeting for ParentsCode of Conduct Statement for Parents SignedPositive Coaching Alliance (PCA) Parent PledgeTools For ParentsGuidelines for Parent-Coach Partnership
INSERT SPECIFIC STATE ASSOCIATION LOGO Training for Players Age Specific Based Practice PlansDevelopment Programs for U-06Development Programs for U-08Development Programs for U-10Development Programs for U12-U14After School ProgramsHigh School Recreational Programs for U-15 to U19Partnering With Competitive Programs
INSERT SPECIFIC STATE ASSOCIATION LOGO Field Development Successful Partnership With Local Parks/City/ Schools/CountyMaintenance of Fields Negotiate Usage RatesPortable Goal SafetyAvailable Grants
INSERT SPECIFIC STATE ASSOCIATION LOGO Equipment Development of Team StandardsPartnership With Reliable SuppliersReduce Cost of In-House SuppliesPorta-Potty Agreements
INSERT SPECIFIC STATE ASSOCIATION LOGO Uniforms Contract or Not For InventoryPurchase in Bulk or Work Through a SupplierReplacementsState Association Branding
INSERT SPECIFIC STATE ASSOCIATION LOGO Injury Management Concussion Training and AwarenessACL (anterior cruciate ligament) Awareness TrainingSigned Consent Forms and Limited LiabilityReporting InjuriesAfter Injuries What To Do
INSERT SPECIFIC STATE ASSOCIATION LOGO League Management Recruiting/Developing & Retaining CoachesRecruiting/Developing & Retaining Referees Recruiting/Developing & Retaining VolunteersReferee AssignorSchedulerGame Report FilingReferee Pay/or Not for Pay1099 Filing and IRS RequirementsIssues with paying cash on the fields
INSERT SPECIFIC STATE ASSOCIATION LOGO Change Management Issues Adding Additional & New ProgramsManaging ChangeReviewing Programs AnnuallyYearly CalendarDates, Deadlines & RemindersImplement A TOPSoccer ProgramLeague Fundraising
INSERT SPECIFIC STATE ASSOCIATION LOGO Recreational Tournaments End of Season League CupAll Star TournamentCommissioner’s CupState Association TournamentRegional TournamentNational Tournament
INSERT SPECIFIC STATE ASSOCIATION LOGO Vision Why A Recreational Soccer League?What Are the Core Values?Is your Mission Statement Current?Do Your Bylaws Reflect Your Mission Statement and Core Values?Do the Programs Match up To The Mission Statement And Core Values?Do you Provide for an Open Policy to your Members?
INSERT SPECIFIC STATE ASSOCIATION LOGO General Public Information Association/Leagues WebsiteOffice StaffBoard of DirectorsRules and RegulationsBylawsFaceBookTwittereMedia
INSERT SPECIFIC STATE ASSOCIATION LOGO Recruitment & Retention (R&R) of Volunteers • Take Initiative • Rarely do volunteers just show up. • Always be looking for new volunteers. • Don’t assume people know volunteer opportunities exist. • Re-evaluate current volunteer opportunities. • Create easy ways for people to get involved.
INSERT SPECIFIC STATE ASSOCIATION LOGORecruitment & Retention of Volunteers • How Do We Keep Our Volunteers • Notice and appreciate them. • Give them what they need – training, variety, input. • Get their feedback. • Recognize their needs and wants change over time. • Get peoples values in-line with the organization.
INSERT SPECIFIC STATE ASSOCIATION LOGORecruitment & Retention of Volunteers • Volunteering is a Leisure Choice • Volunteers want to enjoy themselves, not have a second job • “MAKE IT FUN & WORTHWHILE” • “VOLUNTEERS ARE NOT PAID -- NOT BECAUSE THEY ARE WORTHLESS, BUT BECAUSE THEY ARE PRICELESS”
INSERT SPECIFIC STATE ASSOCIATION LOGORecruitment & Retention of Volunteers • Getting Volunteers is about Marketing • Need more the just a duty statement or job description. • Advertise, interview and train. • Package the volunteer opportunity – must appeal to the potential volunteers wants and needs. • Who are the best recruiters of volunteers.
INSERT SPECIFIC STATE ASSOCIATION LOGORecruitment & Retention of Volunteers • How Does My League/Club Start or Improve A Volunteer Program? • Identify current volunteer groups. • What do you currently have available? • What is your organization’s current message? • Do you need to change your message?
INSERT SPECIFIC STATE ASSOCIATION LOGORecruitment & Retention of Volunteers • Other (R&R) Strategies • What other groups could you target? • Identify needs of each new group. • Match your opportunity to their need. • Identify & track volunteer drop off….. Why? • Create volunteer growth paths: • Go from low to high involvement, Allow them to want more.
INSERT SPECIFIC STATE ASSOCIATION LOGORecruitment & Retention of Volunteers • PROVIDE MEANINGFUL RECOGNITION. • PROVIDE THEM WITH THE NECESSARY TOOLS TO PERFORM THEIR VOLUNTEER ASSIGNMENT.
INSERT SPECIFIC STATE ASSOCIATION LOGO MARKETING & COMMUNICATIONS
INSERT SPECIFIC STATE ASSOCIATION LOGO Marketing Objectives • Develop a greater overall public awareness for Your State Association and its affiliates. • Develop strategic long-term sponsorships and partnerships. • Promote US Youth Soccer Programs. • Develop a focused communications plan. • Develop a brand strategy. • Provide turnkey event management.
INSERT SPECIFIC STATE ASSOCIATION LOGO Marketing Functions • Membership Satisfaction • Sponsorships • Partnerships • Promotions • Communications / Media Relations • Event Management
INSERT SPECIFIC STATE ASSOCIATION LOGO Membership Satisfaction • Develop a brand strategy and stronger overall public awareness based on survey results collected through: • Annual membership surveys • Annual competitive analysis • Annual organizational analysis
INSERT SPECIFIC STATE ASSOCIATION LOGO Sponsorship & Partnerships Samples • Free Soccer Website and Photo sharing Website • Shutterfly Team Share sites make it easy to communicate, organize and share memories privately with other team members. You can also manage event schedules, snack duties and player availability all in one place. • Free player and coaches gift. • Custom designed websites for Sate Association teams. • Team Fundraising Opportunity • High Profits - Earn up to $10 each! • Low Price - Sells for just $20 • No Upfront Costs & FREE Shipping! • Coupon Fundraiser is PERSONALIZED! Features your name, photo, logo, and 40 hometown coupons! • Trophy & Awards Sponsorship • Associations Exclusive awards catalog • League & tournament trophy packages • Trophies, pins, flipping coins, bag tags • Local owned & managed by soccer family