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WELCOME. Federal Uniform Four-Year Cohort Graduation Rate and the Five-Year Modified Graduation Rate Presenter Cyndi Holleman, FLDOE. Purpose . Define the federal uniform and five-year follow-up modified rates Explain the process Questions and Answers. Federal Uniform Graduation Rate.

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welcome
WELCOME

Federal Uniform Four-Year Cohort Graduation Rate and the Five-Year Modified Graduation Rate

Presenter

Cyndi Holleman, FLDOE

FAMIS Conference, June 11-13, 2012

purpose
Purpose

Define the federal uniform and five-year follow-up modified rates

Explain the process

Questions and Answers

FAMIS Conference, June 11-13, 2012

federal uniform graduation rate
Federal Uniform Graduation Rate

The percentage of students who graduated with a standard diploma within four years of their initial enrollment in ninth grade in the district

FAMIS Conference, June 11-13, 2012

federal uniform graduation rate cont
Federal Uniform Graduation Rate, cont.

Counts only standard diplomas

Does not remove transfers to adult education programs (remain in denominator)

Assigns DJJ students to their most recent regular high school

FAMIS Conference, June 11-13, 2012

federal uniform graduation rate cont1
Federal Uniform Graduation Rate, cont.

Total Number of Standard Diplomas Earned within Four Years

÷

Adjusted Cohort

FAMIS Conference, June 11-13, 2012

five year follow up modified graduation rate
Five-Year Follow-up Modified Graduation Rate

The five-year modified graduation rate is a follow-up to the prior year’s four-year adjusted cohort federal graduation rate.

FAMIS Conference, June 11-13, 2012

five year follow up modified graduation rate cont
Five-Year Follow-up Modified Graduation Rate, cont.

Uses the final student level cohort file from the prior year’s 4-year federal graduation rate

Counts all the standard and special diplomas within 5 years

Makes no other adjustments to the file

FAMIS Conference, June 11-13, 2012

five year follow up modified graduation rate cont1
Five-Year Follow-up Modified Graduation Rate, cont.

Total Number of Special and Standard Diplomas Earned in Five Years

÷

Adjusted Cohort Total from the Prior Year Four-Year Federal Graduation Rate

FAMIS Conference, June 11-13, 2012

timeline four year federal rate
Timeline, Four-Year Federal Rate

FAMIS Conference, June 11-13, 2012

time five year modified rate
Time, Five-Year Modified Rate

FAMIS Conference, June 11-13, 2012

the process
The Process

Build the cohort

Review and adjust the cohort

Calculate the graduation rate

FAMIS Conference, June 11-13, 2012

building the cohort
Building the Cohort

Key Data Elements

School number, current enrollment

Withdrawal code

Diploma code

Withdrawal date

Grade level

FAMIS Conference, June 11-13, 2012

building the cohort cont
Building the Cohort, cont.

Include all first-time 9th graders in fall 2008 membership in your district

Add incoming transfers on the same schedule to graduate

FAMIS Conference, June 11-13, 2012

building the cohort cont1
Building the Cohort, cont.

New 9th graders in 2008-09

New 10th graders in 2009-10

New 11th graders in 2010-11

New 12th graders in 2011-12

FAMIS Conference, June 11-13, 2012

adjusting the cohort
Adjusting the Cohort

Transfers to other public schools (W3A, W3B)

Transfers to private schools (W04)

Transfers to home education programs (W24)

Deceased students (W12)

Additional Year Students (ASY)* (typically ESE students opting to remain in school until age 21)

*This is not a withdrawal code!

FAMIS Conference, June 11-13, 2012

adjusting the cohort cont
Adjusting the Cohort, cont.

What is ASY?

  • Students coded with an “S” or “F” on the Additional School Year Student data element on the Student Demographic Format.
  • A code DOE assigns to keep the additional year students from being pulled into another cohort.

NOTE: Districts should be very cautious in updating this code!

FAMIS Conference, June 11-13, 2012

adjusting the cohort cont1
Adjusting the Cohort, cont.

How the DJJ attribution works

Diploma codes are assigned back to the most recent regular high school

Standard diploma codes count as graduates

Special diploma codes count as non-graduates

Certificate codes count as non-graduates

Transfer codes:

W01, W02, and W3A are converted to non-graduates

W04, W24, W3B, and W12 are assigned back to the high school

Dropout codes count as dropouts

Refer to APPENDIX D in the cohort TAP for a complete list.

FAMIS Conference, June 11-13, 2012

the review process
The Review Process

Download the flat text file that lists all students in the unadjusted cohort with their last withdrawal/diploma codes

Make necessary updates and corrections

Send the flat text file with corrections back to DOE

FAMIS Conference, June 11-13, 2012

the review process cont
The Review Process, cont.

Pay special attention to the withdrawal codes that will count against you.

Dropouts, DNEs, Non-graduates

Did they enroll in another school or district?

Did they enroll in a home education program or a private school?

Did they enroll in an adult education program?

Are they still enrolled? (e.g., W01)

FAMIS Conference, June 11-13, 2012

the review process cont1
The Review Process, cont.

Proper documentation is required for withdrawals and transfers.

FAMIS Conference, June 11-13, 2012

the review process cont2
The Review Process, cont.

At-Risk Category

Students scoring Level 2 or below on both 8th grade FCAT Reading and 8th grade FCAT Math.

If students were not in your district in the 8th grade, request scores from the transferring district.

Students not in Florida in the 8th grade are considered not at-risk.

FAMIS Conference, June 11-13, 2012

the review process cont3
The Review Process, cont.

Summer School Graduates

Students who graduate during the summer are counted in the current year cohort.

Students who pass ACT/SAT after the beginning of the 2012-13 school year should not be included in the 2011-12 cohort.

FAMIS Conference, June 11-13, 2012

we ve found our errors now what
We’ve found our errors. Now what?

Enter the correct code in the Action Field and the correct withdrawal date in the Action Date.

If the student is a duplicate, put “DUP” in the Action Field.

If the student should not be in this cohort, put “DEL” in the Action Field.

If a student is not listed in the cohort but should be, enter all fields and put “ADD” in the Action Field.

FAMIS Conference, June 11-13, 2012

submitting corrected file
Submitting Corrected File

The file received in April is only for review purposes.

Corrections are to be made to the file received in September.

The file must be submitted to DOE in the same format as it was received.

Edit and reject reports will be available this year.

FAMIS Conference, June 11-13, 2012

who are the graduates
Who are the Graduates?

Federal

Standard diplomas only

W06

W6A

W6B

WFA

WFB

WFT

WFW

W43

W52

FAMIS Conference, June 11-13, 2012

who are the graduates1
Who are the Graduates?

Five-Year Follow-up Modified Rate

Standard and special diplomas

W06

W6A

W6B

WFA

WFB

WFT

WFW

W43

W52

W07

W27

Includes special diplomas,

4-year and 5-year

FAMIS Conference, June 11-13, 2012

what about the others
What about the others?

The remaining students are then categorized into two “buckets.”

Dropouts (DNEs, W05, W13-W23)

Non-graduates

FAMIS Conference, June 11-13, 2012

who are the non graduates
Who are the non-graduates?

Special Diplomas (Federal version)

Certificates of Completion

GED based diplomas

Students who do not graduate on time, such as repeaters

FAMIS Conference, June 11-13, 2012

calculate the rate
Calculate the Rate

Number of Graduates

(Numerator)

÷

Number in Adjusted Cohort (Denominator)

FAMIS Conference, June 11-13, 2012

current year survey 5 data
Current Year Survey 5 Data

Any updates submitted via the database after August 31 will not be pulled into the cohort file.

Make corrections to both the cohort review file and the automated survey process.

FAMIS Conference, June 11-13, 2012

due dates
Due Dates

The final file must be received by October 12 before 9:00 PM EST.

FAMIS Conference, June 11-13, 2012

release date
Release Date

November or December

FAMIS Conference, June 11-13, 2012

graduation rate versus dropout rate
Graduation Rate versus Dropout Rate

They are not inverses of each other.

The rates apply to different periods of measurement.

Graduation rate is a four-year, cohort-based indicator.

Dropout rate is a single-year indicator.

The rates apply to different populations.

Graduation rate tracks the progress of a group of students who entered the same grade at the same time.

Dropout rate tracks all 9-12 students in a single year.

FAMIS Conference, June 11-13, 2012

many students who do not graduate in four years are not dropouts
Many students who do not graduate in four years are not dropouts.

Example: 2010-11 NGA Cohort File

Adjusted NGA Cohort = 190,614

Total NGA Graduates = 150,533

Total Dropouts = 12,664

Total Non-graduates = 27,417

FAMIS Conference, June 11-13, 2012

closing comments
Closing Comments

Ensure cleaner and more accurate current year data is submitted.

Resolve DNEs as soon as possible.

Routinely follow up on dropouts using the tools available.

Determine the manager/coordinator for this process at the district level.

Share all communications with any and all staff involved in the process.

Don’t wait until the last minute.

FAMIS Conference, June 11-13, 2012

questions
Questions

FAMIS Conference, June 11-13, 2012

contact information
Contact Information

Submit questions to

Cyndi.Holleman@fldoe.org

or call

(850) 245-9913

FAMIS Conference, June 11-13, 2012