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Welcome

Welcome. Thunderbird: Roles and Responsibilities of Migration Mentors (M&Ms). Attendee Control Panel. Session attendees. Check your sound. Ask a question. Goals of this presentation. Why isn’t SCLS doing the Tbird migration?

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Welcome

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  1. Welcome Thunderbird: Roles and Responsibilities of Migration Mentors (M&Ms)

  2. Attendee Control Panel Session attendees Check your sound Ask a question

  3. Goals of this presentation • Why isn’t SCLS doing the Tbird migration? • Go over the roles and responsibilities of Thunderbird Migration Mentors (MnMs) • Review Thunderbird training opportunities and the hardware necessary for interactive online training • Open the floor to questions

  4. Why isn’t SCLS Automation doing the Thunderbird migration? In brief: • Project scope and decision-making: • ~700 SCLS email accounts with many accounts on more than 1 PC. Some email accounts are on as many as 5 PCs. • If an email account is on > 1 PC, is each installation “unique” and must be preserved or can one account be migrated and overwrite all the others? This has to be a library’s decision. • Automation staff can not know what email accounts can be deleted, which email accounts are associated with staff that are no longer there or which email accounts should be archived.

  5. MnMs will be the first to migrate to Thunderbird at your library Migration process for MnMs: • Review online Thunderbird Migration doc http://www.scls.info/technology/email/tbmigration.html • After reviewing the migration document, determine your comfort level with migrating yourself. • If you don’t feel comfortable with migrating yourself and would like to see a test migration, call the Help Desk (608) 266-6394 to schedule a test migration.

  6. What if I have a Eudora email account on > 1 LINK PC? Multiple installations of the same email account will be handled in one of two ways depending upon how you view the account: • The email is unique on each PC and you want to preserve its uniqueness. • One PC has a Eudora account that has everything you need and that installation of Eudora can be replicated on all other PCs with your email account without risk of losing anything important.

  7. What if I have a Eudora email account on > 1 LINK PC? If the email is unique on each PC and you want to preserve its uniqueness: • You will need to perform a Thunderbird migration on each PC.

  8. What if I have a Eudora email account on > 1 LINK PC? If you have one PC that has a Eudora account that has everything you need (Primary email PC) and that installation of Eudora can be replicated on all other PCs (Secondary email PCs) without risk of losing anything important. • Call the Help Desk in advance of your migration to schedule assistance with migrating Thunderbird to your Secondary PCs.

  9. How can I know if 1 email account is installed on > 1 PC? Refer to the email “map” that you received. Note: Email maps are a “snapshot in time” and assume that Eudora was installed in a standard way and that shortcuts were placed on the desktop.

  10. Email “maps” and migration progress The email map has a column called “What happened to this account?” You library’s Thunderbird migration is considered complete when each email account as listed on the map has been handled in one of the following ways: • Migrated • Archived • Deleted

  11. 3 ways to “handle” email accounts • Migrate it – all active email accounts • Archive it - email accounts that you want-to-need-to preserve for either “migration insurance” or for staff that are no longer there but you don’t feel comfortable deleting their Eudora folder http://www.scls.info/technology/email/prethunderbirdprep.html

  12. 3 ways to “handle” email accounts (cont.) • Delete it (Part I): Before deleting email, consider what data retention requirements may be in place for your municipality. If you can’t delete email but you don’t want migrate it, consider archiving it.

  13. 3 ways to “handle” email accounts (cont.) • Delete it (Part II): To delete a Eudora email account (that doesn’t need to be archived) there are possibly 3 things you will need to do: • Delete the shortcut on the desktop • Delete the Eudora folder at the “root of C:” • If the account is listed in the online SCLS Email Directory, submit an online form to have this account deleted: http://app.formassembly.com/forms/view/2804

  14. How long after MnMs migrate can other staff begin to migrate? MnMs should get a least a solid week of Thunderbird exposure before the migration is opened to the rest of library staff

  15. How long will my library have to completely migrate to Thunderbird? Process Overview: • MnMs will migrate to Thunderbird. • Immediately after migrating, MnMs should notify Automation staff by sending an email to tbtraining@scls.lib.wi.us Include in the email • how your library will migrate (MnMs do it all, MnMs & other library staff share in the migration process) • What date the rest of the library starts to migrate • The library should be completely migrated within 4 weeks of the MnMs indicating that the library will start to migrate.

  16. Migrating “Business” email accounts • MnMs are responsible for ensuring that “Business” email accounts are also migrated to Thunderbird. • If you have a “Business” email account that is on more than 1 PC and it functions similarly to the “Primary”, “Secondary” email PCs, you can schedule migration assistance with the Help Desk.

  17. Communicating Milestones • Once other staff at your library have been given the “green light” to start migrating, Automation staff will contact you during week #2 and again near week #4 to see how the migration is proceeding. • Your library’s migration is considered complete after you send a completed email map to tbtraining@scls.lib.wi.us

  18. What Training Resources are Available? • Pre-recorded BrainSnack webinar on “Introduction to Thunderbird” is posted at http://sclsce.blip.tv/ • Next live “Introduction to Thunderbird” will be Friday, August 20 starting at 1:30 PM. Register in advance at the CE website • Automation will be offering a “drop in” Thunderbird “Open Forum” Thursday, August 25 starting at 9:00 AM. Even though it’s “drop in”, you must register in advance at the CE website. • Online documentation on “How to use Thunderbird” is posted at http://www.scls.info/technology/email/tb_howto.html

  19. Hardware needed for interactive online training • Since other library staff may also want to participate in interactive online training, make sure that you have enough hardware to go around if multiple people want training at the same time. • If you have multiple people attending training and they share the same PC, use speakers and a microphone (or Chat).

  20. Any Additional Questions?

  21. Thank you for assisting in this very large project!

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