Orientation Program for Host Families and Club Volunteers. Welcome. Thank you for coming. Orientation Program for Host Families and Club Youth Exchange Officers. Congratulations!. Youâ€™re Expecting a New Arrival. Orientation Agenda. What is Rotary and its purpose?
Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.
Orientation Program for Host Families and Club Volunteers Welcome Thank you for coming
Orientation Program for Host Families and Club Youth Exchange Officers Congratulations! You’re Expecting a New Arrival
Orientation Agenda • What is Rotary and its purpose? • Who are Rotary exchange students? • Expectations – families, students, clubs • Arrival and settling in • Student transition throughout year • Insurance, Finances, Travel, School • Rotary involvement & Support system • Activities and calendar • End of the year • Other topics • Student Protection Policy (video)
What is Rotary International? • World’s oldest and most international service organization • 1¼ million Rotarians, in 170+ countries • Celebrated 100th anniversary in 2005 • 32,000 clubs, in 520 districts • Rotary Motto: “Service Above Self” • “The Four Way Test” • Is it the TRUTH? • Is it FAIR to all concerned? • Will it build GOOD WILL and better friendships? • Will it be BENEFICIAL to all concerned? • The Rotary Foundation • Polio Plus • Nicaragua
What is Rotary District 5890? • In Houston area, Rotary is District 5890 • 10 counties • Austin, Brazoria, Chambers, Colorado, Harris, Matagorda, Washington, Wharton, Fort Bend, Montgomery • From Weimer to Brenham, to Tomball, to Kingwood, to Clear Lake, to Lake Jackson, to El Campo • 57 Rotary Clubs • Approximately 1,700 Rotarians
Purpose of Long Term RYE Program • Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time
Background Information • District-to-district program • 8,000 exchange students per year • Open to children of Rotarians and non-Rotarians alike • Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service • In compliance with certification req’ments of RI and US Department of State
Who are Exchange Students? • Outstanding young people • Age 15-18½ upon arrival • Carefully selected and well prepared • Most speak English well • Anxious and excited to: • Learn our language • Discover American culture • Represent their countries • Become part of your family
Responsibilities of Rotary • In the beginning • Select qualified host families • Provide counselor • Register for school • Establish bank account /emergency fund • Insure obtaining picture ID • Find ways to get student involved !!!!!
Responsibilities of Rotary • Throughout year • Maintain monthly contact (minimum) • Be an advocate for student • Support host families & schools • Help with transportation • Invite to meetings / get club members involved • Arrange transition to new host family
Expectations of Host Families • Provide a home away from home • Clearly communicate family expectations • Treat student like your own child • Love, support, encouragement, understanding, discipline • Know their new friends • Be willing to say “No” when appropriate
Expectations of Host Families • Provide room and board • Help with challenges • Language • School • Culture shock • Homesickness • Provide an ear to listen, a shoulder to cry on, a hand to depend on
Expectations of Counselor • Serve as club representative to student and host families • Maintain monthly contact (enclosed) • Report changes of address to district • Save important papers • Return airline ticket • Passport, Visa, DS 2019 form • Retain emergency fund ($350)
Expectations of Counselor • Provide monthly allowance • Obtain Texas ID for student • Register student at school • Get Rotary club membership involved • Assist student and family with resolving problems before problems get big
Expectations of Students • Represent country and Rotary (be ambassadors) • Adapt to host family • Learn our language and learn our culture • Perform well in school • Communicate • Participate in Rotary, school, and community activities • Return home within 2 weeks of end of school, or 1 week after USA Tour
Expectations of Students • Program Rules & Guidance • No Driving, Drinking, Dating, and Drugs • No Downloading onto family computers • Well Groomed (no tattoos, extra body rings) • No Smoking (state law) • Maintain Excellent School attendance • Make Right Set of Friends • Participate in Community Volunteering • No Working at a job • Restricted visits from home • Limited Phone calls and e-mails
Arrival and Settling In • Welcoming your student • Meet at airport • First Night Questions (enclosed) • Introduce them to family & friends • Have a welcome party • Encourage family involvement • Do not let them retreat to their room • In-room tv, telephone, computer not good
Being the 1st Host Family • First Host Family • Excitement – everything is new • Culture shock – major adaptations • Language struggles • School arrangements • Often the closest bonds • Set the standards for the year
Sample Family Rules • Be on time / let us know where you are • Curfew • Do school homework (classmate #) • No telephone after certain hour • Help with chores (cleaning dishes, mowing lawn, etc.) See list of questions to ask each new host family.
Use of Telephone • Explain how it works; set rules for use • Limit calls to country (family, friends) • Helps them to overcome homesickness • Options for student calling home • Telephone card • Call parents; ask them to call them back
Use of Family Computer • Do not let student spend too much time on computer • Limit / prohibit downloading information • Explain no visits to sites in poor taste • Ensure not too many emails to family and friends back home • Makes adapting to our culture more difficult
Making Close Friends • A major challenge to YE students • Help in finding clubs for student to join • Interact (in many of the schools) • Sports • Theater • Band, orchestra • Active participation is good cure for homesickness
Problem Solving • Some problems will occur • Student must ask for help, in this order • Host family • Club counselor • Club youth exchange officer • District Youth exchange committee • Do not let small problems become big problems
Being the 2nd/Last Host Family • Second (or Third) Host Family • Transition issues • New family practices • Language and culture begin to “click” • Last Host Family • Comfortable with language and culture • Big events: prom, graduation, departure • Preparing for separation • Tearful goodbyes
Sibling Relationships • The Good • Set the example • Be a protector and a listener • Introduce to friends & activities • The Not-so-good • Jealousy • Withdraw from family & exchange student
Medical Insurance & Care • All Inbounds Insured (keep cards on them at all times) • Plan B CISI/Bolduc policy normally • Plan A for Sweden, Belgium, Danish students who bring insurance from their country • CISI/Bolduc – Plan B • Medical per Accident/Illness - $500K • Repatriation - $10K • Medical Evacuation - $50K • Deductible - $100 One time • Web Site: www.cisi-Bolduc.com
Medical Insurance & Care • In the event of illness/accident • Stabilize first • Call Rotary Contact in Club (counselor, YEO) • Emergency medical release provided by family • Use club member or host family doctors • Notifying student’s family • Let Rotary do the contacting once details are known
Student Finances • Emergency Fund • $350.00 from students maintained by Host Club • True emergencies – medical, etc. • Monthly Stipend from Rotary • Student Bank Account • Rotarian normally co-signs • Student may have home Credit/Debit Card • Student should not overspend • Telephone bills assumed by student
Host Family Finances • Support day to day routine expenses • Room and board • Laundry detergent, toothpaste, soap etc. • Regular family activities: movies, out to eat, family trips etc. • Extra-ordinary expenses • Clothing and postage are student responsibility • Telephone: Long distance costs are student responsibility • Family vacations: discuss expenses, establish share of cost long before departure
Student Travel • Cultural & Educational Program • NOT Travel program • District, clubs, families often provide opportunities • Students not allowed to travel alone or make own travel plans • Special requests must be pre-approved by YEO • Approval from natural Parents Required • Unauthorized Travel will result in student being returned home (has happened)
School • Educational program - student visas • Class participation essential • Rotary counselor to set schedule • NO Driver Education • Encourage participation • Sports (not in varsity if has graduated) • Music, Drama, etc. • Interact • Help with Homework
Support System • Club Level • Counselor • Youth Exchange Officer • President • District Level • In-Bound Chairman • Youth Exchange Officer • Student Protection Officer
Activities and Calendar • Mandatory Events • Inbound Orientation -- September • New Braunfels • Depart Friday morning, 8:00 AM • Transportation by Rotary • Return Sunday afternoon, 5:00 PM • District Conference • In April
Activities and Calendar • Optional activities • Week-end together Oct • Christmas party Dec • All Rotary Club Meeting Luncheon ? • International Youth Conference Feb • Interact District Conference Spr • Host Family Appreciation Banquet May • Farewell party late May / Jun
Activities and Calendar • SCRYE Tours – 2 weeks in June • Western tour – Las Vegas, California, Grand Canyon • Eastern tour – Washington D. C, New York, Niagra Falls • Estimated student cost for tour and airfare - $2,100.00 • Airfare reservations by Rotary • Airfare normally paid by student • Depart for Home – June / July
The End of the Year • Leaving for home will be hard for the student and the Host Families • Reverse culture shock • “The more successful the exchange, the harder the leaving & re-entry” • Maintain contact • You WILL probably see them again
District Student Protection Policy See Video
Student Protection Policy Our Role: • Maintain safest possible environment for all participants • Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students • Provide means to address all concerns and indications of harassment or abuse
Student Protection Code • Do • Treat students with respect - be aware of your tone of voice & manner and their reactions • OK to touch and hug students in a way that is not intrusive/disturbing to them or observers • Control who they hang around with • Communicate with Rotary D5890 Student Protection Officer (Ed Charlesworth Tel: 832-689-1724) if there are any allegations or suspicions or if you have questions
Student Protection Code • DO NOT • Engage in rough physical games including horseplay • Use physical force in any way, especially as a form of punishment • Touch an exchange student in any way that could be interpreted as intrusive or sexual • Make sexually suggestive comments, even as joke • Spend excessive time alone with a student, which may lead to misunderstanding
Student Protection Guidelines • What to do if your exchange student tells you of Harassment and/or Abuse (video) • Listen attentively & let him/her know it was right to tell you • Assure him/her that they are not to blame • Remain calm and make sure student feels safe • Encourage student to share with you what happened and who was involved • Make detailed notes including date & time • Don’t promise to keep secrets & explain the necessity of informing Protection Officer
Student Protection Guidelines • Keep Communications Open • Assure student that you can jointly address his/her concerns/problem With all of us working together, we can keep our exchange students safe and make this a meaningful and happy exchange experience for all of us.
Summary • We have assumed the legal and moral responsibility for someone else’s children • We are here to help you and the student have a meaningful and safe year to learn and live our American culture • We cannot help if we do not know
District 5890 Exchanges • 18 inbound exchange students (from 16 countries) (2 arriving in January) • 14 outbound exchange students (to 12 countries) • 10 short term exchanges
Questions ? ? ?