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WELCOME. SCHOOL TRANSPORTATION 101. School Transportation. ELIGIBILITY. School Transportation. ELIGIBILITY 6A-3.001 Basic Principles for Transportation of Students .

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WELCOME

SCHOOL TRANSPORTATION 101



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School Transportation

ELIGIBILITY

6A-3.001 Basic Principles for Transportation of Students.

(3) A reasonable walking distance, is any distance not more than two (2) miles between the home and school or one and one-half (1 1/2) miles between the home and the assigned bus stop.


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School Transportation

ELIGIBILITY

(1) Subject to the rules of the State Board of Education, each district shall determine the membership of students who are transported:

(a) By reason of living 2 miles or more from school. . .


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School Transportation

ELIGIBILITY

(b) By reason of being students with disabilities or enrolled in a teenage parent program, regardless of distance to school

(c) By reason of being in a state prekindergarten program, regardless of distance from school.


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School Transportation

ELIGIBILITY

(d) By reason of being career and technical, dual enrollment, or students with disabilities transported from one school center to another to participate in an instructional program or service;


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School Transportation

ELIGIBILITY

(e) With respect to elementary school students whose grade level does not exceed grade 6, by reason of being subjected to hazardous walking conditions en route to or from school as provided in s. 1006.23.


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School Transportation

ELIGIBILITY

(f) By reason of being a pregnant student or student parent, and the child of a student parent as provided in s. 1003.54, regardless of distance from school.


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Laws and Rules

  • Chapter 1006

  • Rule 6A-3_Transportation

  • Section 1011.68

  • IDEA


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ESE - Weighted

  • Medical equipment required…..

  • Medical condition requires special transportation environment…..

  • Aide or monitor due to disability and need of student

  • Shortened day required

  • School assigned located in out-of-district school system


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Questions and Answers

Q. Can you provide guidance on when the requirement for a “special seating device” may qualify a student for weighted funding?

A. Medical equipment is defined as a specific device that meets the unique needs of the child and is specifically described on the child’s IEP.


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Unweighted

  • IDEA K-12

  • IDEA Pre-k

  • Pre-k other

  • Teenage parents and infants


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Unweighted (Continued)

  • Hazardous walking-elementary

  • Two-miles or more

  • ESE--center to center

  • Vocational--center to center


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Students Transported

Fiscal Year 2007-08

Pre-k – 12th Student

Membership Transported Percentage

2,645,424 1,015,234 38.38%


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Questions and Answers

Q. The doctor says my child needs an air-conditioned environment; how can I get the district to provide him a bus with this requirement?

A. The Exceptional Student Education (ESE) department needs to write an Individual Education Plan (IEP) describing the doctor’s request for your son and provide this document to the school transportation office.


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School Transportation

2007-08 School Buses in Florida:

In Daily Service 15,899

With Seat Belts 62%

With Air Conditioning 50%


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Questions and Answers

Q. My home address is less than two miles from my assigned school and the district doesn’t provide my child school bus transportation, why?

A. In Florida there is a two mile walk limit, meaning the child can walk to school and the district is not required to provide transportation.


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Reporting Requirements

  • Charter School Transportation

  • Year Round Schools

  • ESE

  • Pre-kindergarten

  • Teen parent


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Reporting Requirements

  • Hazardous Walking

  • Two mile limit

  • Center to Center

  • Non-eligible (courtesy riders)


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Questions and Answers

Q. My child attends a middle school that has 6th thru 8th grade classes. The district said she doesn’t qualify for hazardous walking, why not?

A. The statute only allows students in elementary school thru grade sixth to qualify for hazardous walking, not middle school students.


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Sequence of Surveys

  • Survey Period 1 (July) covers from the beginning of the fiscal year (July 1) to the beginning of the defined 180 day school year.


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Sequence of Surveys

  • Survey Period 2 (October) covers the first 90 days of the 180 day school year.


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Sequence of Surveys

  • Survey Period 3 (February) covers the second 90 days of the 180 day school year.


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Sequence of Surveys

  • Survey Period 4 (June) covers the period from the end of the 180 day school program to the end of the fiscal year (June 30).


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Questions and Answers

Q. Why is our funding grouped all together with charter schools in our district?

A. This is done because the formula was not designed to separate funding for differing schools within the district. All are considered public schools.


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Questions and Answers

Q. I live in a school district where my children ride the metro rail transportation to school. Can the school district count my children for transportation funding?

A. Yes. The district can claim these students under Category – (G) General purpose transportation.


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Funding

  • Legislative Appropriation

  • Transportation Funding Formula

  • Automated Reporting System

  • Final Transportation Calculation


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Funding

  • Legislative Appropriation

    Original 2007-08 Appropriation:$493,566,586

    Revised 2007-08 Appropriation:$483,592,820


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Funding

  • Legislative Appropriation

    Original 2008-09 Appropriation:$471,078,862

    Revised 2008-09 Appropriation:$460,903,559


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Transportation Operating Expenditures Plus Bus Replacement Factor

Fiscal Year Dollars

2006-07 - $1,065,596,219

2007-08 - $1,128,959,471


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Percent State Funding Factor

Fiscal Year 2007-08

Appropriation / Expenditures

$483,592,820 divided $1,128,959,471

= 42.84% paid by the state

57.16% paid by local district funds

100 %


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Auditing Guidelines Factor

  • Number of years to keep records

    • AG audit cycle every three years

    • Compliance monitoring every four years


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Questions and Answers Factor

Q. What is the final day to electronically submit the DOE hazardous walking database to be archived for each survey period?

A. The school district must document their evaluation and enter the street location by code number in the Department’s hazardous walking database prior to the end of the next scheduled transportation survey.


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Auditing Guidelines Factor

  • 6A-1.04513 Maintaining Auditable FTE Records.These records shall be maintained in auditable condition, shall be made available to the Department for auditing, and shall be kept for a period of three (3) years or until the completion of audit by the Department, whichever period is longer.


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Auditing Guidelines Factor

  • Source Documents

    • Bus driver reports of student counts during survey weeks

    • Bus driver signatures on survey reports

    • Checkerboard form is recommended to record transported students


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Auditing Guidelines Factor

  • Attestation

    • Supervisor/Coordinator verifies/ attests by signing after driver signs driver survey reports

    • The AG will not look favorably at reports that have erasures, strike-through words or unauthorized changes to source documents


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Auditing Guidelines Factor

  • Returning Dollars to the State

    • AG audit findings

    • District confirmation of AG visits

    • Appeals and Hearings in Tallahassee


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FDOE Resources Factor

  • Quality Links (Transportation Profiles, revised annually)

  • Charter Schools Transportation Resource Guide

  • Florida School Bus Specifications (revised biannually)


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FDOE Resources Factor

  • Basic School Bus Driver Curriculum

  • Florida School Bus Safety Inspection Manual

  • Accident and Hazardous Walking Reporting


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Transportation Information Factor

DOE School Transportation at:

(850) 245-9795

  • http://www.fldoe.org/transportation

  • http://www.faptflorida.org/


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Transportation Factor

Nada Scott


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Transportation Reports Factor

  • F70806 - Transportation Membership Category ‘A’ - This district level report is a list of students with a transportation membership code of ‘A’, Individuals with Disabilities Education Act (IDEA).


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Transportation Reports, cont. Factor

  • F70092-Transportation: Adjusted Base and ESE (FEFP Transportation)- a summary of all eligible students transported, by vehicle type and membership type.

  • F63504-Hazardous Walking Report- a count of students whose Transportation Membership Category is “G”.

  • F63499-Transportation: Average Bus Occupancy Index - a summary of all students by Transportation Membership Category by survey.


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Transportation Reports, cont. Factor

  • F70755-Transportation Calculation Comparison- a comparison of current and previous calculations in four areas.

  • F60533-Summary: Transported Less Than 2 Miles- a count of students who are transported less than 2 miles.

  • F63498-Prior Year Amendment Comparison- a comparison of the amended and final counts for each survey period and the total count for the school year.


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Transportation Reports, cont. Factor

  • Counts of Students Transported on each Bus (F70808) - a count of students on each bus.

  • Names of Students Transported on each Bus (F70810) - a list of names of students on each bus.


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New Report Factor

  • F71026-Students Without A Matching Demographic Record - a list of students who do not have a demographic record.


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Student Demographic Records Factor

  • A Student Demographic record must be reported for each Student Transportation record.

  • These records must match on the following fields:

    • District Number, Current Enrollment

    • Student Number Identifier, Florida

    • Survey Period

    • Year


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Student Demographics Factor(continued)

  • Sometimes the matching demographic record will be in another district---the student is transported to another district for all instruction.

  • Auditors use the demographic records to get students' names.


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ESE Transportation Factor

  • If the Transportation Membership Category is ‘A’ or ‘C’, the student’s IEP must contain information which specifies specialized transportation services are required.

  • Auditors will look for backup documentation.


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Hazardous Walking Factor

  • If Transportation Membership Category is ‘G’ (Hazardous Walking-Elementary) there must be a non-zero Hazardous Walking code.

  • The Hazardous Walking code must be found on the Hazardous Walking file.

  • The Hazardous Walking file can be updated throughout the survey processing period.


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Hazardous Walking, continued Factor

  • The most current file is used to edit against district records.

  • Districts can view their files at North West Regional Data Center—DPS.DISTRICT.GQ.F70881.Yyyyys


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Follow Up Question Factorand Answer Session

Submit Questions to

[email protected]

or call

(850) 245-0400


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