MOA Civil Rights Review. Federal Program Monitoring - VDOE. The mission of the Office for Civil Rights is to ensure equal access to education and to promote educational excellence throughout the nation through vigorous enforcement of civil rights.
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Federal Program Monitoring - VDOE
Discrimination and Denial of Services on the Basis of Race, Color,
National Origin, Sex and Handicap, “The Guidelines”, Federal Register,
March 21, 1979, Vol. 44, No. 56
In 1973, the Department of Health, Education, and Welfare was sued for its failure to enforce Title VI in a number of education areas, including vocational education (Adams v. Califano). As a result of this litigation, the Department was directed to enforce civil rights requirements in vocational education programs through compliance reviews, a survey of enrollments and related data, and the issuance of guidelines explaining the application of Title VI regulations to vocational education.
Desk Audit of Subrecipients in Target Pool:
On-site visit of four (4) top ranking subrecipients:
-Review of requested materials
Central office administrators
Secondary schools’ staff and CTE students
-Building Accessibility review
-Oral Exit InterviewWhat’s happens next?
Nondiscrimination, Grievance Procedures)
Of the required review areas the vast majority of findings are in the areas of:
-Annual Notice (10%+)
-Continuous Notice (10%+)
Division develops a Voluntary Compliance Plan (VCP)
What is a VCP?
A VCP is a written plan developed by the division outlining the exact procedures and actions it will take to correct findings.
What are findings?
Findings are items or issues found to be out of compliance during the review .
What are the required components of a VCP?
A VCP must include:
-What will be corrected (finding)
-The planned corrective action
-Timeline for the corrective action (date of completion)
-Person(s) responsible for the completion of the corrective
-Signature of a person within the division with the authority to make the plan binding (ex. superintendent)
15 calendar days
Notify VDOE and a) Technical assistance provided
proceed to step 2 b) Additional on-site visit (rare)
30 calendar days
Acceptable evidence of completion includes but is not limited to:
invoices, completed work orders, newspaper postings, brochures,
School Board minutes (policy changes) and digital photos
Upon receipt of acceptable documentation which supports successful completion of the entire VCP, a letter of closure will be forwarded to the division superintendent!
804-225-2768 or Sandra.Ruffin@doe.virginia.gov
804-225-2618 or Bonnie.English@doe.virginia.gov