Module 25 steps 20 21 construction and operation maintenance
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Module 25 STEPS 20 & 21 CONSTRUCTION and OPERATION & MAINTENANCE. Civil Works Orientation Course - FY 11. OBJECTIVES:. The module will provide an overview of: Project Construction Project Operation, Maintenance, Repair, Replacement, and Rehabilitation (OMRR&R).

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Module 25 STEPS 20 & 21 CONSTRUCTION and OPERATION & MAINTENANCE

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Module 25 steps 20 21 construction and operation maintenance

Module 25STEPS 20 & 21CONSTRUCTION and OPERATION & MAINTENANCE

Civil Works Orientation Course - FY 11


Objectives

OBJECTIVES:

  • The module will provide an overview of:

  • Project Construction

  • Project Operation, Maintenance, Repair, Replacement, and Rehabilitation (OMRR&R)


Award construction contract

AWARD CONSTRUCTION CONTRACT

  • After PPA is executed

  • After all LERRDS are acquired by sponsor

  • After Federal and sponsor funds are received


Module 25 steps 20 21 construction and operation maintenance

GENERAL PRINCIPLES

  • Private contractors are used

  • Process is usually competitive - exceptions are Small Business Set-a-sides

  • Construction contracting is governed by:

    • Federal Acquisition Regulations (FAR)

    • Department of Defense Supplement (DFARS)

    • Army Supplement (AFARS)

    • Engineer Supplement (EFARS)


Contract process

CONTRACT PROCESS

  • Presolicitation Notice/Synopsis Advertisement

  • Invitation for Bid (IFB) or Request for Proposals (RFP)

  • Site Inspection and Prebid Conference

  • Bid Opening or Proposal Evaluation

  • Notice of Award

  • Preconstruction Conference

  • Notice to Proceed


Module 25 steps 20 21 construction and operation maintenance

CONSTRUCTION FIELD OFFICE

  • (Varies according to workload)

  • Area / Resident Engineer

  • Project Engineer

  • Field Engineer

  • Office Engineer

  • Quality Assurance Personnel

  • Support Personnel


Module 25 steps 20 21 construction and operation maintenance

PARTNERING

WHY: To reduce the amount of litigation on Government construction contracts and is offered on all contracts

WHO: All team members and contractor personnel

HOW: Usually informal. Under formal situations: conduct a partnering workshop before construction; develop and sign charter; hold regroup meetings.


Module 25 steps 20 21 construction and operation maintenance

CONSTRUCTION RESPONSIBILITIES

  • Perform plan-in-hand site review during design

  • Perform constructability review during design (BCOE review)

  • Provide liquidated damages rate and other contract special provisions

  • Conduct the preconstruction conferences


Construction responsibilities

CONSTRUCTION RESPONSIBILITIES

  • Perform quality construction management by assuring that the contractor provides QC

  • Assure the project is constructed according to the plans and specs

  • Enforce all contract provisions and requirements

  • Assure compliance with all safety requirements


Module 25 steps 20 21 construction and operation maintenance

CONSTRUCTION RESPONSIBILITIES

  • Issue contract modifications within authority

  • Approve contractor progress payment

  • Review the work for final acceptance

  • Coordinate warranty issues

  • Insure compliance with all applicable regulatory and local building requirements


Module 25 steps 20 21 construction and operation maintenance

CONSTRUCTION GOAL

The ultimate goal of the Corps is to deliver a quality project, on time,within budget, and with zero claims


Module 25 steps 20 21 construction and operation maintenance

Emergency Stream Bank Erosion Protection Seattle District


Module 25 steps 20 21 construction and operation maintenance

Emergency Stream Bank Erosion Protection Seattle District


Module 25 steps 20 21 construction and operation maintenance

Riverine Habitat Restoration, Seattle District


Module 25 steps 20 21 construction and operation maintenance

Riverine Habitat Restoration, Seattle District


Module 25 steps 20 21 construction and operation maintenance

Everglades S-65 Control Structure


Module 25 steps 20 21 construction and operation maintenance

S-65 Control Structure


Module 25 steps 20 21 construction and operation maintenance

Beach Nourishment, Ocean City, MD


Module 25 steps 20 21 construction and operation maintenance

Beach Nourishment, Ocean City, MD


Module 25 steps 20 21 construction and operation maintenance

Beach Nourishment, Ocean City, MD


Module 25 steps 20 21 construction and operation maintenance

Beach Nourishment, (Before) Miami/Dade County, FL

After


Module 25 steps 20 21 construction and operation maintenance

Jetty Construction, Chesapeake Bay, Baltimore District


Module 25 steps 20 21 construction and operation maintenance

Wetlands Restoration (Geotextile Tubes) Smith Island, MD


Module 25 steps 20 21 construction and operation maintenance

Olmsted Locks Construction January 29, 1997


Module 25 steps 20 21 construction and operation maintenance

Olmsted Locks Construction March 6, 1997


Module 25 steps 20 21 construction and operation maintenance

Olmsted Locks Construction

February 28, 2000


Module 25 steps 20 21 construction and operation maintenance

Olmsted Locks & Dam Project1996 rendering of completed project


Module 25 steps 20 21 construction and operation maintenance

Flood Protection Levee (Pump Station Construction) Lock Haven, PA


Module 25 steps 20 21 construction and operation maintenance

Flood Protection Levee Lock Haven, PA


Module 25 steps 20 21 construction and operation maintenance

Flood Protection Wall South Frankfort, KY


Module 25 steps 20 21 construction and operation maintenance

Flood Protection Wall South Frankfort, KY


Module 25 steps 20 21 construction and operation maintenance

Kentucky River Flooding

March 2, 1997

South Frankfort, KY


Module 25 steps 20 21 construction and operation maintenance

Kentucky River Flooding

March 2, 1997


Module 25 steps 20 21 construction and operation maintenance

Kentucky River Flooding

March 2, 1997


Module 25 steps 20 21 construction and operation maintenance

CONTRACT MODIFICATIONS

  • Reasons for modifications

    • unforeseeable, unusually severe weather

    • differing site conditions

    • design omissions

    • design changes

    • user requests change

  • Close coordination between the contractor, the field office, the project manager, the local sponsor, and the designer


Module 25 steps 20 21 construction and operation maintenance

DISPUTES

  • Can be resolved by:

    • Issuing a modification for the disputed work

    • Alternate disputes resolution (ADR)

    • Appeal to the Board of Appeals or the Federal Court


Module 25 steps 20 21 construction and operation maintenance

CLAIMS

  • Claims under $100,000 must have a contracting officer’s decision rendered within 60 days

  • Claims over $100,000 must give a date to expect the contracting officer’s decision within 60 days

  • Claims over $100,000 must be certified by an officer of the construction company


Ppa guidance specifically authorized projects

PPA Guidance - Specifically Authorized Projects

  • CONSTRUCTION COST SHARING:

    • Flood Risk Management – varies from

    • 50/50 to 65/35

    • Ecosystem Restoration - 65/35

    • Inland Navigation - 50/50 (Inland Waterways Trust Fund)

    • Deep Draft Navigation - proportional to depth of construction: Non-Federal share is 10% to Depths of 20 feet; 25% between 20 and 45 feet; and 50% over 45 feet.

    • Recreation - 50/50


Module 25 steps 20 21 construction and operation maintenance

SECTION 902 LIMITS

  • Water Resources Development Act of 1986

  • Established a maximum cost of a project

    • authorized project cost can not be increased by more than 20 percent (excluding inflation) without further Congressional authorization


Module 25 steps 20 21 construction and operation maintenance

ACCEPTANCE OF PROJECT

  • Final Inspection

  • Corps accepts project from contractor

  • Corps transfers project to sponsor

  • Contract close-out

  • Financial close-out with sponsor


Module 25 steps 20 21 construction and operation maintenance

SUMMARY

  • Private contractors are typically used

  • Requires close coordination between contractor, Corps, and sponsor

  • Project is accepted from contractor and transferred to sponsor


Step 21 omrr r

STEP 21OMRR&R


Module 25 steps 20 21 construction and operation maintenance

OMRR & R

  • Operation

  • Maintenance

  • Repair

  • Replacement

  • Rehabilitation


Module 25 steps 20 21 construction and operation maintenance

WHO IS RESPONSIBLE FOR OMRR&R?

  • OMRR&R for newly completed flood risk management and environmental restoration projects is 100% sponsor responsibility

  • The Corps is responsible for:- Inland Navigation- Deep Draft Navigation Dredging- Multi-purpose flood control projects completed prior to 1986


Module 25 steps 20 21 construction and operation maintenance

OVERSEE SPONSOR OPERATED PROJECTS

  • The Corps oversees sponsor-operated projects

    • Corps prepares and provides sponsor with O&M manual at time of construction

    • Corps maintains annual inspection program – Inspection of Completed Works (ICW)

    • Sponsor completes semi-annual operation report


Module 25 steps 20 21 construction and operation maintenance

LOCAL FLOOD RISK MANAGEMENT PROJECTS

  • OMRR&R responsibilities include:

    • repairing minor damages to levees

    • activating flood control devices prior to flood

    • maintaining pumping stations

    • mowing levees


Module 25 steps 20 21 construction and operation maintenance

OPERATE AND MAINTAIN LFPP

  • Operation and maintenance of local flood protection projects (LFPP)

    • Since 1941, Corps has constructed flood control projects and turned them over to local sponsor for maintenance

    • Maintenance is 100% non-Federal cost


Module 25 steps 20 21 construction and operation maintenance

FLOOD RISK MANAGEMENT BY THE CORPS

  • Corps Program responsibilities:

    • Operate and maintain reservoirs built before 1986 and some local flood protection projects built before 1941

    • Oversee and inspect sponsor-operated projects:

      • Inspection of Completed Works (Federal)

      • Rehabilitation and Inspection Program (non-Federal)

    • Manage natural resources and recreational facilities


Module 25 steps 20 21 construction and operation maintenance

NATURAL RESOURCES

  • Manage natural resources at flood risk management projects

    • Protect project visitors

    • Protect project resources

    • Preserve and enhance aesthetic integrity

    • Prevent unauthorized structures on lands

    • Improve environment through vegetative management

  • For major projects where authorized, the Corps manages recreation facilities


Module 25 steps 20 21 construction and operation maintenance

HURRICANE & STORM DAMAGE REDUCTION

  • OMRR&R is a non-Federal responsibility

    • paid 100% by the sponsor*

  • Responsibilities include:

    • rebuilding dunes after they have eroded

    • replanting the dunes grasses as needed

    • repairing fencing around dune areas

    • *Periodic nourishment of project is considered “continuing construction”


Module 25 steps 20 21 construction and operation maintenance

ECOSYSTEM RESTORATION

  • OMRR&R is a non-Federal responsibility

    • paid 100% by the sponsor

  • The Corps strives to implement ecosystem restoration projects with little O&M needs (i.e. sustainable)


Module 25 steps 20 21 construction and operation maintenance

NAVIGATION

  • Deep-draft navigation projects

    • projects 45 ft. or less deep are paid 100% Federal

    • projects depths below 45 ft. are cost-shared 50% / 50%

  • Inland navigation projects

    • general navigation features are paid 100% Federal

  • All service facilities located beyond the limits of the Federal channel are paid 100% by non-Federal


Module 25 steps 20 21 construction and operation maintenance

NAVIGATION

  • The size/cost of the navigation O&M program is somewhat constant, and varies as the need for maintenance arises

  • Funding is driven by the need for action, not by an attempt to maintain an authorized project depth

  • Responsibilities include dredging channels and repairing jetties, locks, & dams

  • Coordination with the local sponsor or agencies is key

    • Sponsor must identify dredge disposal areas


Module 25 steps 20 21 construction and operation maintenance

HYDROPOWER

  • Manage and operate facilities at existing multipurpose dam projects

    • 75 Projects nationwide

    • Power provided to public through Power Marketing Administrations (PMA)

      • Southeastern Power Administration (SEPA)

      • Southwestern Power Administration (SWPA)

      • Bonneville Power Administration (BPA)

      • Western Area Power Administration (WAPA)

    • 100% Federally funded at this time


Module 25 steps 20 21 construction and operation maintenance

  • CORPS’ O&M FUNDING

  • Congress appropriates funds annually for operation and maintenance of Corps projects

    • Special items are requested and scheduled 2 years prior to execution

  • Funds also are provided for ICW program

  • All work is prioritized nationwide

  • Unbudgeted work: emergencies


Module 25 steps 20 21 construction and operation maintenance

REPAIR/REHAB OF FEDERAL PROJECTS

  • Less than $ 3 million = funded through O&M budget

  • Over $ 3 million = report prepared and funded through O&M budget

  • Large “Replacement” projects funded through CG budget – no budgetary guidance as to dollar minimum size, but generally will exceed $6 million


Module 25 steps 20 21 construction and operation maintenance

MAJOR REPLACEMENT PROGRAM

  • Major infrastructure repairs for Federal O&M projects (greater than $ 6 million?)

  • Rehabilitation Evaluation Report (RER) is prepared

  • Projects must compete with other new construction starts

  • Reliability improvements

  • Efficiency improvements


Module 25 steps 20 21 construction and operation maintenance

  • CORPS’ O&M PROGRAM

  • ASSET MANAGEMENT

  • The Corps is moving toward a systems approach for managing its operational assets on a basin wide basis

  • Implementation will vary by District/MSC

  • Goal is to provide for a more efficient process for prioritizing funding needs and scheduling major rehabilitation of projects


Module 25 steps 20 21 construction and operation maintenance

O&M AND THE PROJECT DEVELOPMENT PROCESS

  • How does the O&M function and responsibilities fit into the initial project development process?

    • Plan formulation

    • Economics

    • Cost estimates

    • Sponsor responsibilities


Module 25 steps 20 21 construction and operation maintenance

O&M AND THE PROJECT DEVELOPMENT PROCESS

  • Corps O&M function and responsibilities can lead to new work:

    • Inspection of Completed Works Program (ICW)

    • Rehabilitation and Inspection Program (RIP)

    • Section 216 Review of Completed Projects

      • Flood Risk Management

      • Coastal Storm Risk Management

      • Navigation


Module 25 steps 20 21 construction and operation maintenance

SUMMARY

  • All new projects are maintained by local sponsor except navigation

  • Corps provides O&M manual to sponsor

  • Corps has periodic inspections of projects

  • Corps has large operations program for major reservoirs and navigation systems

  • O&M must be considered during project development process


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