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Core Indicators, Reports, Negotiated Performance Targets, and Perkins Funds Regional Workshops

Carl D Perkins (Perkins IV) Career and Technical Education Act. Core Indicators, Reports, Negotiated Performance Targets, and Perkins Funds Regional Workshops. Chuck Wiseley Spring 2008. Agenda. Why are we here – why do we care? Perkins IV Legislative requirements

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Core Indicators, Reports, Negotiated Performance Targets, and Perkins Funds Regional Workshops

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  1. Carl D Perkins (Perkins IV) Career and Technical Education Act Core Indicators, Reports,Negotiated Performance Targets,and Perkins FundsRegional Workshops Chuck Wiseley Spring 2008

  2. Agenda • Why are we here – why do we care? • Perkins IV • Legislative requirements • State & Local requirements • Negotiating & Meeting Targets • Not meeting targets & targeting funds • Perkins funds - improving student success. • Core Indicators, Reports, Performance Targets • Setting Targets & Perkins IV Local Application. Regional Workshops

  3. Session 1 Goals • Perkins funds - improving student success. • What are the Rules? • Negotiating & Meeting Targets • Tools for analysis • Not meeting targets & targeting funds Regional Workshops

  4. Session 2 Goals & Objectives • Update on development • Core Indicators, Reports, Performance Targets & Perkins IV Local Application. Participants will: • View/Review Perkins IV Indicators & Reports • what meaning can be derived • changing performance with Perkins funds • Discuss and Set Proposed Targets • negotiated targets (who & when) • strategies for negotiating targets. • strategies for program improvement, • strategies for getting buy-in • Other necessary topics for inclusion Regional Workshops

  5. 2004 Crystal Ball • 109th Congress • Some changes in Accountability • Strengthened • Common measures • Wage gain • Negotiated performance State & Local

  6. Perkins IV Carl D. Perkins Career and Technical Education Improvement Act of 2006 P.L. 109-270 August 12, 2006. 2007-8 Transition Year 2008-9 First Year under the Act Regional Workshops

  7. Negotiating Targets • Perkins III • State negotiates targets USDE • Perkins IV • State negotiates targets USDE • Targets for 1 year and then 2 years (3rd & 5th) • Locals either: • Accept those targets • Negotiate local targets • Included in Local Plans • Targets for next year Regional Workshops

  8. Sanctions in Law Perkins III State Bundled – WIA & ESEA Improvement plan Two years below, Secretary MAY withhold funds Perkins IV State & Locals: 90% of Perkins Targets Improvement Plan Year 2 no improvement, <90% for 3 years for any single target Feds or State SHALL provide technical assistance MAY withhold funds (all or part) Regional Workshops

  9. CCC Sanction Plan:Meeting Performance Targets • Application is Improvement Plan • Accountability Determination • In compliance – at or above 90% • Expenditures need not be linked to the areas with the largest performance gaps • Focused Improvement Status - < 90% • Focused Improvement section • Year 2 – No Improvement: Diagnostic Study • Programs funded must address individual program performance gaps. • Priority Focused Improvement – 3rd Yr < 90% • Diagnostic Study and Action Plan Regional Workshops

  10. Priority Focused Improvement • Focused Improvement section • Diagnostic Study • Action Plan • Expected outcomes, • the Perkins and other funding dedicated to each strategy, and • the implementation dates expected for each strategy. Regional Workshops

  11. Odds of being in: • Focused Improvement? • Depends on how well the negotiation goes. • Improving after Focused Improvement? • Depends on last year. • Priority Focused Improvement? • Depends on how well the negotiation goes. • Unlikely to occur? Regional Workshops

  12. The Negotiation Process Negotiation Workbook Online Tables Charts Negotiation Worksheet Local Application

  13. Negotiation Tables Regional Workshops

  14. Mention Office 2003 v 2007

  15. Problem? 90% x 55.6% = 50% What has occurred? Outcomes & Diagnostics

  16. Faupl

  17. Local Application: District

  18. Perkins IV funds • Improving student success. • Nine Requirements • 18 Permissive Uses • Should address performance gaps • Perkins IV Local Application. • Improvement Plans • Negotiating & Meeting Targets • Progressive Oversight, Improvement Plans, and Risk Monitoring Regional Workshops

  19. With or Without Sanctions Basic criteria for expending Perkins funds • Expenditures must • Meet the purpose of the Act • Be necessary and reasonable • Expenditures may not be used for • General purposes • Maintenance of existing programs

  20. What federal rules apply? • Carl D. Perkins Career and Technical Education Act (Perkins IV) • EDGAR (Education Department General Administration Regulations)

  21. What federal rules apply? (Continued) • OMB Circulars (Office of Management and Budget) • Circular A-87 Cost Principals – State and Local • Circular A-21 Cost Principals – Education Institutions • Circular A-133 Single Audit Requirements • Circular A-102 Grants and Cooperative Agreements with State and Local Governments • Circular A-110 Uniform Administration Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations

  22. What types of costs are generally considered eligible? • Administrative Costs (5%) • Personnel Services (time records) • Operating Expenses • Stipends • Consultants • Instructional Materials • Travel • Instructional Equipment

  23. Student expenses or direct assistance to students * College tuition, fees, books* Entertainment Awards and memorabilia Individual memberships Membership with orgs. that lobby Fines and penalties Insurance/self-insurance Expenses that supplant Audits except single audit Contributions and donations Contingencies Facilities and furniture * General advertising Alcohol Fund raising General administration What costs are NOT eligible?

  24. Strengthen academic & technical skills of students Link secondary and postsecondary CTE programs (at least one program of study) Provide students with strong experience and understanding all aspects of an industry (WBL) Develop, improve, & expand use of technology Professional development Evaluate programs with emphasis in meeting needs of spec. pops. Initiate, improve, expand and modernize quality programs Provide services & activities of sufficient, size, scope and quality Provide activities to prepare special pops. for high skill, high wage, or high demand occupations leading to self-sufficiency. What are the 9 requirements for Perkins IV expenditures? Funds made available to eligible recipients under this part shall be used to support career and technical education programs that-

  25. 20 permissive uses of funds: • Involve parents, business and labor in planning & operation • Career guidance & academic counseling • Business Partnerships - Work-related experience students & faculty • Programs for spec. pops. • CTE student organizations • Mentoring & support services • Upgrading equipment • Teacher prep. programs • Improving and developing new CTE courses including distance ed. • assist transition to BA degree programs • support entrepreneurship education • initiatives for secondary students obtaining postsecondary credit to count towards an AA/AS or BA/BS degree • support small CTE learning communities • Family & consumer sciences • Adult CTE programs • Job placement programs • Support Nontraditional activities • Automotive technologies • *Pooling funds – Teacher prep, data & accountability, assessments • Support other CTE programs Regional Workshops

  26. Effects of not achieving targets • Above 90% of targets: • Freedom to fund any program improvements • Encouraged to address low performance • Below 90% - year 1 • Focused Improvement section • Requires some analysis to write the narrative • Must address low performance in funded Programs • Encouraged to start a diagnostic study Regional Workshops

  27. Effects of not achieving targets continued... • Below 90% - year 2 or no improvement • Focused Improvement section • Diagnostic study • Propose Effective Practice solutions • Probably a more district level approach to expenditures Regional Workshops

  28. Effects of not achieving targets continued... • Below 90% of target - 3 years • Focused Improvement section • Submit Diagnostic study w Action Plan to CO • Action Plan • Proposed Effective Practice solutions & Implementation dates • Probably an even more district level approach to expenditures • Risk Monitoring Regional Workshops

  29. Break time • I am the messenger • don’t kill the messenger • Questions • 20 minute break Regional Workshops

  30. Data: Why? Funding Outcomes Analysis Telling the story Regional Workshops

  31. Defining the Data • SAM Codes • TOP Codes • Data Elements • Core Indicators • “The Law” • Definitions • Negotiated Performance Targets • Measurement Approaches/Formulas Funding Regional Workshops

  32. Student Accountability Model (SAM) & Taxonomy of Programs (TOP) • Priority “A“ - Apprenticeship • Must have the approval of the Division of Apprenticeship Standards • Priority “B“ – Advanced Vocational • Used sparingly, no more than two courses in any one program • “B” level courses must have a “C” prerequisite in the same program area • Priority "C" – Clearly Occupational • Generally taken in the middle stage of a program, detracts "drop-ins." Regional Workshops

  33. Student Accountability Model (SAM) & Taxonomy of Programs (TOP), Continued • Priority "D" – Possibly Occupational • Taken by students in the beginning stages of their occupational programs • Can be survey course • Priority “E” = Non-Occupational Vocational Flag on TOP code • Designed to identify vocational “Programs” for federal reporting (*) - see Taxonomy of Programs, Sixth Edition, July 2007 Regional Workshops

  34. Data ElementsMIS System • Students, Courses, Degrees, Services • Student VTEA Data Elements • Economically Disadvantaged • Single Parent • Displaced Homemaker • Cooperative Work Experience Education • Tech Prep • Migrant Worker New – 2 Years Regional Workshops

  35. Accountability Requirements Section 113(b) 5 core indicators of performance: • Student attainment of technical skill proficiencies; • Student attainment of credential, certificate, or degree; • Student retention in postsecondary education or transfer; • Student placement in military, apprenticeship, or employment • Student participation/completion of non-traditional training • State and Local adjusted levels of performance • Levels of performance negotiated with USDE / State • Results reported annually Regional Workshops

  36. Perkins III (1998)Core Indicators • Skill AttainmentStudent Achievement – Successful course completion • Academic • Vocational and Technical • CompletionsStudent program completion – Certificates & Degrees • Placement and (3b) RetentionPlacement and retention in employment • Equity -- Non-Traditional Employment Participation/Completion of non-traditional training • 4a - Participation • 4b Completion Regional Workshops

  37. Core Indicators • Technical Skill AttainmentSuccessful CTE course completion • CompletionsProgram completion–Certificate, Degree & Transfer Ready • Persistence & TransferStudent persistence in Higher Ed • PlacementPlacement in apprenticeship, employment, military, fed gov • Equity -- Non-Traditional Employment Participation (5a)/Completion (5b) - non-traditional training Regional Workshops

  38. Cohort Definitions Used for Measurement Participant: NT Participation • Perkins III -Any enrollment in a CTE course (TOP) • Perkins IV – concentrator using assigned major Concentrator: All other indicators • Cohort of students enrolled during the cohort year and • Successfully completed at least one course in the middle or end of a program (SAM A-C) and 12 vocational units within a single discipline (two digit TOP) or • Program completion as indicated by receipt of ANY vocational credit certificate or degree Leavers: Not enrolled in year following cohort year • 2P1 - Completions • 4P1 - Placement (Employment) Regional Workshops

  39. Assigning a Program to a Student • Award –TOP code of CTE Certificate or Degree • Concentrators • Hierarchy based on SAM Priority code • Assigned to the TOP where most CTE units occurred Regional Workshops

  40. Concentrator How long to accumulate 12 units in a two digit TOP (discipline) Two, three, or five years Completions Transfer Ready or Prepared Employment Which period for “employed”? Feds want quarter 2 - Oct-Dec Any of 4 quarter NT Participation CRCC What is not decided Regional Workshops

  41. Negotiating Targets Perkins III State negotiates targets USDE Perkins IV State negotiates targets USDE Targets for 1 year and then 2 years (3rd & 5th) Locals either: Accept those targets Negotiate local targets Included in Local Plans Targets for next year Negotiations complete by May 15 Regional Workshops

  42. Sanctions in Law Perkins III State – Bundled with WIA, ESEA, Adult Ed Improvement plan Two years below, Secretary MAY withhold funds Perkins IV State – Perkins – each indicator 90% of Target 3 years for any single target Locals: 90% of Targets Improvement Plan Year 2 no improvement, 3 years <90% for any single target State SHALL provide technical assistance State MAY withhold funds (all or part) Regional Workshops

  43. CCC Sanction Plan:Meeting Performance Targets • Application is Improvement Plan • Accountability Determination • In compliance – at or above 90% • Focused Improvement Status - < 90% • Focused Improvement section • Year 2 – No Improvement: Diagnostic Study • Priority Focused Improvement – 3rd Yr < 90% • Diagnostic Study and Action Plan Regional Workshops

  44. Timeline for Outcomes & Outputs Negotiating Performance 2008-09 Spring 2008 Cohort Year (2006-07) +1 yr for outcomes (2007-08) Transfer Persistence Employment Spring 2009 Outcomes have already occurred Target low performance now!

  45. Local Application: District Regional Workshops

  46. Spring 2008 Sessions 7 Regional Sessions for District/College Teams • Content so far from this session • TOP & SAM Codes • Data Elements • Core Indicators • “The Law” • Definitions & Negotiated Performance Levels • CCC Strategies • CI Measurement Approaches/Formulas/Targets • Reports • Negotiation – Strategies • Compliance – Local App • Program Improvement Regional Workshops

  47. Core Indicators & Targets Technical Skill AttainmentSuccessful CTE course completion CompletionsProgram completion–Certificate, Degree & Transfer ready Persistence & TransferStudent persistence in Higher Ed PlacementPlacement in apprenticeship, employment, military, fed gov Equity -- Non-Traditional Employment Participation (5a)/Completion (5b) - non-traditional training Regional Workshops

  48. Core Indicator 1Technical Skill Attainment • Successful Course Completions • Technical Skill Proficiencies • Vocational (CTE) Courses • SAM A-C • Vocational TOP • G.P.A. Concentrators • Grade reports (moved to Data Mart) Regional Workshops

  49. Core Indicator 1: Measurement &Performance Levels SAM A - C Courses: # Students with GPA > 2.00 ÷ # Students with Grades A - F Year Target Actual* 2002-03 77.76% 84.01% 2003-04 78.76% 84.73% 2004-05 79.76% 84.70% 2005-06 84.02% 83.69% 2006-07 83.70% ??.??% 99.6% * Based on Perkins III data. Regional Workshops

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