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Outsourcing Services in Facilities Management: Maximizing Efficiency and Cost Savings

Join Thomas Horton, Sr. Director of Buildings and Grounds, for insights on outsourcing services such as boiler tuning, lawn care, security monitoring, and more. Discover cost savings, operational advantages, and considerations for successful outsourcing. Case studies highlight tangible benefits. Explore the future of facilities management through effective outsourcing strategies.

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Outsourcing Services in Facilities Management: Maximizing Efficiency and Cost Savings

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  1. Presenter: Thomas Horton, Sr. Director of Buildings and Grounds Outsourcing: What Makes ¢ for you?

  2. Contracted Services: • Boiler Tuning and Cleaning • Chiller PM/Cleaning Coils • Temperature Control System • Emergency Generator/ PM • Kitchen Equipment • Engineer/Architect • Lawn Care • Tree Service • Snow Removal • Mowers / Bobcats PMs • High Lifts / Forklift PMs • Fire Alarm Inspections / Repairs • Sound System/PA/Bells Inspections / Repairs • Security System Monitoring • Security System PM / Repairs • Security Personnel • Fire Extinguisher Inspections

  3. Contracted Services – continued… • Integrated Pest Management • Right to Know/Training • MSDS inventory • Asbestos Inspections 6 Month / 3 year • Asbestos Training • Hazardous Waste • Air Quality Testing • Custodial Services • Custodial Training • Custodial Equipment Repair • Power Washing of Buildings • Exterior Window Washing • Carpet Cleaning • Hard Floor Refinishing (VCT) • Gym Floor Refinishing • Trash Removal • Recycling Removal

  4. Considerations when outsourcing: • Staff Realignments to match the contracted services. • Retirement • Someone quits • Forced by budget cuts • Length of Contracts • Language to get out of Contracts • What steps will be taken if outsourcing is not successful?

  5. Case Study: Lawn Care Previous In House Staff: SALARYBENEFITSTOTAL Grounds Position $44,075.00 $19,933.00 $64,008.00 Grounds Position $29,598.00 $19,267.00 $48,865.00 Grounds Position $29,598.00 $19,267.00 $48,865.00 Summer Help $6,400.00 $6,400.00 Total $168,138 Current In House Staff: Summer Help $6,400.00 $6,400.00 Grounds Position $44,075.00 $19,933.00 $64,008.00 Total $70,408 Savings : $97,730 Contracted Lawn Care 2010-2011 (Approximately 220 acres) $41,069.00 Savings: $56,661

  6. Case Study: Carpet Cleaning Pros: • Professionally Cleaned • Eliminates Equipment • Eliminates Cleaning Chemicals • Eliminates Staff Training • Eliminates potential air quality issues due to lack of proper techniques. Cons: • Scheduling issues Costs • The price is $.25 per square foot. Equipment used :Titan Hydro Master

  7. Open Discussion… Thomas Horton, Sr. Director of Buildings and Grounds Carlisle Area School District (717) 240-6800 x16811 hortont@carlisleschools.org

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