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Keep It Simple: Creating Accessible Instructional Materials Easily

Join Peter Mosinski, Supervisor of Web Services at CSU Channel Islands, for an engaging presentation on creating accessible instructional materials. This session covers the fundamental principles of accessibility, practical strategies for faculty, and essential tools to enhance material usability. Understand how to effectively incorporate techniques into your instructional design, ensuring that all students benefit from accessible resources. Poll results and campus statistics will also be shared to highlight current practices and areas for growth in accessibility efforts.

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Keep It Simple: Creating Accessible Instructional Materials Easily

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  1. Keep It Simple:Creating Accessible Instructional Materials Easily Peter Mosinskis Supervisor of Web Services CSU Channel Islands Presentation: http://tinyurl.com/c6aklq

  2. Yes/No Multiple Choice Polling

  3. Multiple Choice Question #1 • How often do you work on making instructional materials accessible? • A. Every day • B. Every week • C. Once a month • D. Rarely or never

  4. Q1 Answers

  5. Multiple Choice Question #2 • How well is your campus is doing in making instructional materials accessible? • A. We’re in great shape. • B. We’re doing OK, we could do more • C. Swamped & barely squeaking by • D. Uhhh…what are we supposed to be doing?

  6. Q2 Answers

  7. Question #3 • Does your campus have a plan for making instructional materials accessible? • Yes • No

  8. Q3 Answers

  9. Question #4 • Does your campus provide incentives to your faculty to make instructional materials accessible? • Yes • No

  10. Q4 Answers

  11. Agenda • Background • Principles • Strategies

  12. CSUCI Quick Stats • Students: ~3600 • Employees: 630 • Faculty: 285 (200 lecturers) • Staff: 345

  13. CSUCI Teams • Academic Technology Services (ATS) • Instructional Design & LMS support • Multimedia & captioning • Web Site Design • Graphic Design • Web Application Development • Everything (6 student assistants)

  14. CSUCI Teams (cont.) • Library • eReserves/eText (1-2 persons, plus 0-2 student assistants) • Disability Resource Programs • eText & Accommodations

  15. Our Challenges • Course Section Growth • 320% since 2005 • Blackboard • 840 courses (every course section Fall 08) • 586 “active” courses (70%), All prior courses archived • Faculty Web Sites • 8,500 web pages • 1,900 MS Office Documents (Word/Excel/PPT) • 2,500 PDF files

  16. “Keep It Simple” Principles of IM • Simple = fast & easy • Something > Nothing • Some technical ability required • Harvest low hanging fruit

  17. Target Audience • Faculty • Never heard of accessibility • “Comfortable” with MS Office

  18. Types of IM What’s easy, what’s not

  19. Definitely Low Hanging Fruit • Syllabus & most “electronic” handouts • Presentations

  20. Maybe Low Hanging Fruit • “Mostly-text” hard-copy handouts • Faculty & Course Web Sites • Online Quizzes/Tests • Audio Podcasts • Blogs

  21. Not Low Hanging Fruit • Text books & Course Reader • Purely visual materials (fine art) • Scientific materials (math, science) • Multimedia (Audio, Video, Flash) • External Web Sites • Surveys • Web-based applications

  22. IM Training Pulling it all together

  23. Definitely Low Hanging Fruit • Operating System (Win/Mac) • MS Word • PowerPoint • LMS Basics

  24. Low Hanging Fruit? • Maybe… • Universal Design for Learning • Not! • Section 508 • ATI Manual Evaluation

  25. Recap of LHF • Types of IM • Syllabus & most “electronic” handouts • Presentations • IM Training • Operating System (Win/Mac) • LMS Basics • MS Word • PowerPoint

  26. Strategies for LHF IM

  27. Strategy 1 – Teach 4 Concepts Image description, good color use, styles and tables

  28. Poll • How familiar are these 4 concepts to you? • A. Know and use every day • B. Know how to use when needed • C. Heard about them but never tried • D. First time I’ve heard about them

  29. Concept 1: Describe images and diagrams • Is it decorative or meaningful? • If meaningful and simple: • write short description • If meaningful and complex: • write short and long description • If decorative: • Leave it blank

  30. Example Figure 1

  31. Example #2

  32. Concept 2: Color • Color Words • Color Contrast

  33. Color Issue #1 – Color Words • Color words: “red”, “green”, “yellow”, “purple”, etc. • Look for text color changes • Look nearby for color words • Replace color words with text or text symbols

  34. Color Word Examples • WRONG: • “See the red section for additional information” • “Read blue items for Friday” • CORRECT: • “See the ‘Next Steps’ section for additional information” • “Read items 1-3 for Friday”

  35. Color Word Example

  36. Color Issue #2 - Contrast • Easy tool: TPG Colour Contrast Analyzer • Free download: http://tinyurl.com/2l6msr • Windows + Mac • Compare background and foreground colors • Minimum: meets both WCAG “AA” luminosity checks • Recommended: meets “AA” and “AAA” checks

  37. Concept 2 – Keeping it Easy • Use default text + background colors • No other colors? No problems? • Avoid color words • Default templates? Sometimes…

  38. Concept 3: Styles • Use default templates & styles • Use headings! • Use bullets & numbering!

  39. Concept 3 Big Benefits • Word • Change the look of all headings with ease • Table of Contents • PowerPoint • Change look of all slide headings, etc. • Helps export to PDF + HTML

  40. Concept 4 – Tables • Use tables instead of tabs

  41. Table Rules • Use column and row headings • Write a short table summary

  42. Things to Watch Out For • Word • Complex tables • Floating text boxes • Mac! • PowerPoint • Native PPT format • Mac

  43. Strategy 2 – Handy Tools

  44. Handy Tools • LK4 Virtual508 Wizard (Word + PPT) • LecShare (PPT) • TPG Colour Contrast Analyzer (all)

  45. How Tools help • Check descriptions of images • Add descriptions to images • Check color contrast • Convert to HTML & maintain markup & layout

  46. Tools will NOT help • Ensure image descriptions are meaningful/sufficient • Semantic/markup problems • Solve all color problems • Create accessible audio/video

  47. Other “Tools” • IM Checklist (SJSU) • http://tinyurl.com/64altt • Adobe Quick Reference Card • http://tinyurl.com/59zycz

  48. Strategy 3 – Refine Your LHF Processes

  49. Syllabi • Create list of syllabus guidelines • Create a MS Word template • SJSU: http://tinyurl.com/6xeppt • Create a web template • CSUN: http://tinyurl.com/6kb9j2 • Fillable, web-based form + database

  50. Text-Based Handouts • Create in electronic format (Word) • Scan hard copies & convert to PDF • Post Word/HTML/PDF in your LMS • Post Word/HTML/PDF on faculty web site

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