Project Development Plan Project e-College
Project Development Plan (PDP) MIS for monitoring of Physical and financial progress of different depts. Prioritize on the requirements of different level of Users. Generate alternative design State’s Vision and Strategy Planning Develop e-Governance Strategy IT infrastructure Assessment Management of Schemes and Plans for different Depts. • Reports • Implementation • Roles & responsibilities • IT Infrastructure • Connectivity • Citizen Centricity • Security & Privacy • Policy • 5.Standardization of • Process Architecture diagram for Database. Prototype design for Application. Finalization on Forms, reports & work flows Proper technology for existing data Collection and verification. Develop Dynamic Form generator for Planning, reporting and coordination. Various Reports on Weekly, Monthly , Quarterly and Yearly Basis. • Design Model • Deployment Model • System Integration Involvement of Stakeholders in the entire process. Identify IT infrastructure and Connectivity issues. Develop Infrastructure. ANALYSIS & DESIGN ASSESMENT & EVALUATION DEVELOPMENT PHASE Application support for 2 years. Pilot run of the software in the state office with selected live data Users Training for understanding and operation of the application. Roll-out Implementation at the state. IMPLEMENTATION PHASE
Project Development Plan • Training to DEO • Data entry • Database buildup • Printing of data for each college and sending for cross checking at college level • Validation of data • System study for application software development • Hardware sizing • Network • LAN • WAN
Project Development Plan • Software development of various modules • HRMS • DSS • Financial Module • Office Establishment Module • Web Portal development for each college with standard layout • Integration of portal with centralized database • Setting up MIS unit at RD, Directorate, Secretariat • Implementation of the software • Training for end users • MIS and DSS for report generation and data analysis • Data management and Handholding of the system for two years from implementation
Project Development Plan:Data Collection • Generating scientific college code by identifying • All college statuses • Type of colleges in each status • Each district / sub-division / block in the state • Giving a unique to all the colleges • Deriving at a unique combination vide a code-generating software which would work on all the permutations • Generating a unique code for each college
Project Development Plan:Data Collection • A 10-digit CODE represented below - • First alphabetfor KBK “K” or Non KBK “N” • Next two digits for District code (01 to 30) • Next one digit for Sub-Division Code (1 to 9) • Next Two digits for Block Code(01 to 99) • Next one digit for College Status Code(1-9) • Next one digit for College Type Code(0-9) • Next two digits for College serial number College Type wise
Project Development Plan:Data Collection • Preparing Datasheet by collecting data on- • Infrastructure details • Course detail and student strength • Staff details • Financial details • Tagging datasheet to college code • Sending these tagged datasheets to colleges for information in a prescribed format
Project Development Plan:Data Collection • Datasheet diagram for College information
Project Development Plan:Database build up • System Study • Hard ware requirement • Networking • Software requirement • Database build-up • DOE (Data entry operator) enters data from the datasheets – • Into a specifically built data entry software • Proper training / hand holding to the DOE • Cross check of this data by the respective colleges by sending physical copies of the sheets • Corrections so obtained is validated for authentication • Data structured to form the database System Study
Project Development Plan:Software Development • Designing software according to study in respective departments- • HRMS • DSS • Financial Module • Office Establishment Module • Standard web-pages for each college • Developing a Web Portal comprising of the aforementioned • Integrating the Web portal with the database
Project Development Plan:Decision Support System • Decision Support Systems • Setting up MIS units at Regional directorate, Directorate and Secretariat • Query Builder Application for different search criteria to drill down on specific requirement • Varied kinds of report generation
Project Development Plan:MIS • College Reports • District wise / block wise Government and Non-Government Colleges • List of Government Colleges Accredited By NAAC with Grade • List of Non Government Colleges Accredited By NAAC • List of colleges awaiting NAAC accredit ion • List of College with DDO / Office Heads address, Telephone , Fax, email • List of Colleges with Course provided and subject wise strength • Growth in number of colleges during last five years. • Growth in intake of students in colleges during last five years. • List of colleges with percentage pass in past 5 years. • List of colleges grouped on Tribal & Non tribal areas • Subject Wise List of Books in the Library
Project Development Plan:MIS • Staff Reports • Directorate Office & Regional Directorate Offices Administrative staff strength • Teaching and Non-teaching working Staff Strength for Government Colleges • Subject wise Teaching Staff position for Government Colleges • College wise, subject wise Student Teacher ratio. • College wise / Subject wise Details of Teaching staff • College wise Details of Non Teaching staff • Vacancy position of Teaching & Non Teaching staff of different colleges • Information on Employees with longest stay at particular college with history of posting • Information regarding idle teachers at various colleges • College wise list of Teaching staff on leave.
Project Development Plan:MIS • Student Reports • College wise, Subject wise Student sanctioned strength / actual strength • College wise SC/ ST Students list • College wise Board/ University Examination Results of Past 5 years • College wise students Merit list for selection of scholarship under various plans. • Scholarship, Stipend and Fee Concession of the students in Government colleges .
Project Development Plan:MIS • Directorate Reports • List of Colleges applied to open college • Department wise Budget Allocation • Demand Wise Allocation in different colleges • College wise submission of utilization certificate • List of College where utilization certificate is due • College wise Monthly Expenditure Return • List of Students selected for Scholarship under different plan. • List of Officers on Deployment. • Loan recovery status. • Common Gradation List of employees of different Category. • Allotment of Government Quarters
Project Development Plan:MIS • Directorate Reports continued • Promotion of employees (Grade wise) • Teaching staff with period of service rendered in different locations. • Information on construction / repair of building of Government Colleges • College Staff under Career advancement Scheme. • College wise fund allotment details • Block Grant requirement of colleges • Plan provision and Expenditure for the Last Three Years (Rs. in lakhs) • Non Plan Expenditure for the Last Three Years (Rs. in lakh) • Budget provision of department under Non Plan and Plan Scheme • Information regarding Court cases filed by employees of Non Government aided colleges • Information on Tribunal Cases SET (State educational Tribunal) & OAT Orissa Administrative Tribunal.
Project Development Plan:Implementation plan • Hardware sizing and Networking for DIR, DHE
Project Development Plan:Implementation plan • Hardware sizing and Networking for Secretariat, DHE
Project Development Plan:Implementation plan • Hardware sizing and Networking for the 4 regional directorates, DHE
Project Development Plan:Implementation plan • Proposed overall networking for the DHE
Project Development Plan:Implementation plan • Implement the system on pilot basis, at the directorate and one regional directorate of the state, to ascertain its stability. • The above shall be done upon successful user acceptance testing (UAT) of modules and the system. • On successful implementation the stability of the software shall be tested across all the other regional and state directorate as well as the secretariat. • The finer details include – • Deployment of Software on Pilot basis • UAT of Functional Information System on test data • UAT of Functional Information System on live data • Rolling out of Software and UAT • Rolling out of Functional Information System across state • UAT of Functional Information System (on test and live data)
Project Development Plan:Capacity building • All throughout the software development cycle training / hand holding would be provided. • DEO training during ‘data collection’. Objective is how to enter data in the data entry software • After software development, a representative from each college would be trained on how to use the software on the ‘train-the-trainer’ concept. • After MIS generating searches, training to all staff of RD, DIR and secretariat on reports usability
Project Support Plan:Change Management • Change management would be promoted by Generating Awareness, Creating Desire, Sharing Knowledge, Developing Ability and Reinforcement • We support change management by : • Constant Training programs to all level of staff. • Training curriculum from start till end • 2 no. human resources to facilitate processes within DHE • Promotion of the standardized web sites of colleges to ensure usage and involvement