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Phase 2: Performance Management Change Readiness Calls January 13 th & 14 th , 2009

Phase 2: Performance Management Change Readiness Calls January 13 th & 14 th , 2009. 0. AGENDA. Welcome Follow up from previous calls Agency Readiness Checklist & System Preparation Activities Employees without Computer Access Employees without Work Email Addresses

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Phase 2: Performance Management Change Readiness Calls January 13 th & 14 th , 2009

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  1. Phase 2: Performance Management Change Readiness Calls January 13th & 14th, 2009 0

  2. AGENDA • Welcome • Follow up from previous calls • Agency Readiness Checklist & System Preparation Activities • Employees without Computer Access • Employees without Work Email Addresses • Change Management & Communication Activities • Training Update • Open Discussion 1 1

  3. Follow up from Previous Calls ESS/MSS Access and Usage Sent template memo Distributed memo ESS/MSS Usage Reports “Reports To” Queries Email queries Leadership competencies loading on Section 1 Only for jobs with M in the job code _ _ M _ _ Others, will need to load into Section 2 for this year Lessons Learned Summary from Phase 1 Summary will be sent 2 2

  4. System Preparation Activities • Agency Readiness Checklist • Review & Discussion Due Dates for Preparation Activities • Reports To updated – January 15, 2009 • Managers Accessing MSS - February 12, 2009 • Employees Accessing ESS - February 12, 2009 • Email Addresses for employees – February 27, 2009 • Computer Access Strategy – February 9, 2009 3 3

  5. Employees Without Access to Computers At Work • Managers – Access is required • Employees – Access is extremely important • Employees – approximate amount of computer time • Performance Planning: 20-30 minutes • Performance Notes: 5 minutes per session • Performance Evaluation: 15-25 minutes • Option A: Onsite Access • Kiosks or other computers where employees can have computer time • Managers meet with employees in front of the computer for planning and give employees computer access to do self-evaluation

  6. Employees Without Access to Computers At Work (cont’d) • Option B: Paper-based process for the employee where employee: • Is given a hard copy of the plan to review and provide input • Self-evaluation – completed on paper and then entered into the system by manager or HR • Option C: Offsite Access • Public Libraries • Technical Colleges • State Testing Centers • Employee’s personal computer

  7. Employees Without Work Email Addresses • Email addresses are used for notification purposes in PeopleSoft • Free email accounts can be obtained by several providers, including: • www.google.com • www.yahoo.com • www.hotmail.com • Information on how to acquire these accounts will be sent in supplemental materials

  8. Change Management and Communication Activities • January template memo for managers and employees • Accessing and using ESS & MSS • February message • Email addresses • Preview of new performance management system • Upcoming Change Readiness Survey • Strategy for computer access • Status on activities • Information on acquiring email addresses

  9. HR Training • HR Administrator Training • One Day Hands-on Training • Overview of Performance Management Process • In depth system training on HR Admin functions • HR Community Training • Training design for HR leaders and trainers • Overview of the Performance Management Process and ePerformance • After training, will be able to facilitate face-to-face training of Managers and/or utilize other training resources (i.e., manager training Webcast and job aid

  10. Reminders • Please remember to submit all group builds Security Application Forms to Kimberly Walker (fax no. 770.342.4273) No later than January 15th, 2009.

  11. Upcoming Calls • January 27th & 28th • Update on Agency Readiness Checklist Items • Training update • January – June 2009 – Biweekly Meetings – 2nd and 4th • Tuesday or Wednesday • Group 1: Tuesdays 9:30 a.m. • Group 2: Tuesdays 11:00 a.m. • Group 3: Tuesdays 1:30 p.m. • Group 4: Wednesdays 9:30 a.m. • Group 5: Wednesdays 1:30 p.m. 10

  12. Questions, Comments, & Feedback • Question and Answer Session • Action Items • Next Steps Thank you for your participation! 11

  13. Performance ManagementTalent Management Team • Ronnie Witcher, Program Director • ronnie.witcher@spa.ga.gov; 404-657-2379 • Janet Hecht, Ph.D., HR Projects Coordinator • janet.hecht@spa.ga.gov; 404-463-3534 • Al Brown, PHR, HR Consultant • al.brown@spa.ga.gov; 404-657-2848 • Kimberly Walker, MHRM, HR Specialist • kimberly.walker@spa.ga.gov; 404-657-0365 • Tara Brown, HR Specialist • tara.brown@spa.ga.gov; 404-657-0358 12 12

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