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Phase 2: Performance Management Change Readiness Calls January 13 th & 14 th , 2009 PowerPoint Presentation
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Phase 2: Performance Management Change Readiness Calls January 13 th & 14 th , 2009. 0. AGENDA. Welcome Follow up from previous calls Agency Readiness Checklist & System Preparation Activities Employees without Computer Access Employees without Work Email Addresses

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Presentation Transcript
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Phase 2: Performance Management

Change Readiness Calls

January 13th & 14th, 2009

0

agenda
AGENDA
  • Welcome
  • Follow up from previous calls
  • Agency Readiness Checklist & System Preparation Activities
  • Employees without Computer Access
  • Employees without Work Email Addresses
  • Change Management & Communication Activities
  • Training Update
  • Open Discussion

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follow up from previous calls
Follow up from Previous Calls

ESS/MSS Access and Usage

Sent template memo

Distributed memo

ESS/MSS Usage Reports

“Reports To” Queries

Email queries

Leadership competencies loading on Section 1

Only for jobs with M in the job code _ _ M _ _

Others, will need to load into Section 2 for this year

Lessons Learned Summary from Phase 1

Summary will be sent

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2

system preparation activities
System Preparation Activities
  • Agency Readiness Checklist
    • Review & Discussion

Due Dates for Preparation Activities

  • Reports To updated – January 15, 2009
  • Managers Accessing MSS - February 12, 2009
  • Employees Accessing ESS - February 12, 2009
  • Email Addresses for employees – February 27, 2009
  • Computer Access Strategy – February 9, 2009

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employees without access to computers at work
Employees Without Access to Computers At Work
  • Managers – Access is required
  • Employees – Access is extremely important
  • Employees – approximate amount of computer time
    • Performance Planning: 20-30 minutes
    • Performance Notes: 5 minutes per session
    • Performance Evaluation: 15-25 minutes
  • Option A: Onsite Access
    • Kiosks or other computers where employees can have computer time
    • Managers meet with employees in front of the computer for planning and give employees computer access to do self-evaluation
employees without access to computers at work cont d
Employees Without Access to Computers At Work (cont’d)
  • Option B: Paper-based process for the employee where employee:
    • Is given a hard copy of the plan to review and provide input
    • Self-evaluation – completed on paper and then entered into the system by manager or HR
  • Option C: Offsite Access
    • Public Libraries
    • Technical Colleges
    • State Testing Centers
    • Employee’s personal computer
employees without work email addresses
Employees Without Work Email Addresses
  • Email addresses are used for notification purposes in PeopleSoft
  • Free email accounts can be obtained by several providers, including:
    • www.google.com
    • www.yahoo.com
    • www.hotmail.com
  • Information on how to acquire these accounts will be sent in supplemental materials
change management and communication activities
Change Management and Communication Activities
  • January template memo for managers and employees
    • Accessing and using ESS & MSS
  • February message
    • Email addresses
    • Preview of new performance management system
  • Upcoming Change Readiness Survey
    • Strategy for computer access
    • Status on activities
    • Information on acquiring email addresses
hr training
HR Training
  • HR Administrator Training
    • One Day Hands-on Training
    • Overview of Performance Management Process
    • In depth system training on HR Admin functions
  • HR Community Training
    • Training design for HR leaders and trainers
    • Overview of the Performance Management Process and ePerformance
    • After training, will be able to facilitate face-to-face training of Managers and/or utilize other training resources (i.e., manager training Webcast and job aid
reminders
Reminders
  • Please remember to submit all group builds Security Application Forms to Kimberly Walker (fax no. 770.342.4273) No later than January 15th, 2009.
upcoming calls
Upcoming Calls
  • January 27th & 28th
    • Update on Agency Readiness Checklist Items
    • Training update
  • January – June 2009 – Biweekly Meetings – 2nd and 4th
    • Tuesday or Wednesday
    • Group 1: Tuesdays 9:30 a.m.
    • Group 2: Tuesdays 11:00 a.m.
    • Group 3: Tuesdays 1:30 p.m.
    • Group 4: Wednesdays 9:30 a.m.
    • Group 5: Wednesdays 1:30 p.m.

10

questions comments feedback
Questions, Comments, & Feedback
  • Question and Answer Session
  • Action Items
  • Next Steps

Thank you for your participation!

11

performance management talent management team
Performance ManagementTalent Management Team
  • Ronnie Witcher, Program Director
    • ronnie.witcher@spa.ga.gov; 404-657-2379
  • Janet Hecht, Ph.D., HR Projects Coordinator
    • janet.hecht@spa.ga.gov; 404-463-3534
  • Al Brown, PHR, HR Consultant
    • al.brown@spa.ga.gov; 404-657-2848
  • Kimberly Walker, MHRM, HR Specialist
    • kimberly.walker@spa.ga.gov; 404-657-0365
  • Tara Brown, HR Specialist
    • tara.brown@spa.ga.gov; 404-657-0358

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