Department of Administrative Services Sid Johnson, Commissioner

1. Department of Administrative ServicesSid Johnson, Commissioner Fleet Management Risk Management Surplus Property State Purchasing January 26, 2011

2. Report My Driving Driver’s Alert

3. The plan

4. How fast?

5. State of Georgia

6. Calls Per Vehicle • State : for every 10 vehicles with a sticker we have had 3 calls. • Agency A: for every 10 vehicles with a sticker we have had 11+ calls. • State has 1 speeding call for every 14 vehicles. • Agency A has 1 speeding call for every 2 vehicles

7. Trainings Per Call • State: 25% of all calls led to an online training session. • Agency A: 1% of all calls led to an online training session. • Training in required for anyone with 2 or more calls. • Only 10% of the drivers with multiple calls at Agency A have received the training.

8. State Auto Claims 7-1-06 to 6-30-10

9. Agency A’s APD CLAIMS • While the state saw a decrease in losses, Agency A’s Auto Physical Damage (APD) claims DOUBLED last year. • Most were one vehicle accidents • Most one vehicle accidents are caused by speed or distraction.

10. What Can You Do? • DOAS Mail and Courier started weekly training and calls went from 2 per driver over a 60 day period to zero for 250 days. 8 vehicles • New Horizon made it a source of pride and they went 400 days without a call. 71 vehicles • SOS put in GPS devices and have had 1 speeding call in the last year. 63 vehicles • Utilize daily safety blasts from ARI for all of your vehicles for free.

11. Why Should You Care? • All the money comes from the same pot. • Premiums will be based on loss experience. • When you rear end a vehicle or hit a fixed object, it costs your agency an additional $500. 100% avoidable! • Your agency has a Driver Qualification Program. Do You Qualify?

12. What’s Are The Goals? • To make you a better driver. • To make your roads safer for all drivers. • To allow the public to have a “say.” • To send you home the way you came to work.

13. Contacts • Richard Lea at Driver’s Alert • rlea@driversalert.com • 800-800-8096 • Ed Finnegan • Ed.finnegan@doas.ga.gov • 404-651-7263

14. Questions?

15. Fleet MeetingARI insights® Overview May 2011

16. Managing your fleet through VITAL Information

17. What’s Changed? • NO WEX ERRORS • NO PeopleSoft Interface • New system log-in credentials • Very Different Look • No “look-up lists” • Streamlined Data Entry • More Risk Management Data • Risk Premiums • Report My Driving Stickers • Dashboard with Graphics and Alerts

18. WEX Errors vs. Quality Ratings • Quality Ratings: the new metric for measuring odometer entries. • Replaced WEX Errors. • The ARI system will accept any odometer entry that is made. • If it is bad, system will review that entry based on prior entries that have been made for that vehicle and assign a ‘quality rating’. • Goal: Quality Rating: 100%

19. VITAL Data WEX Manual ARI VITAL insights Metrics Searches Reports

20. Managing your fleet through VITAL Information • Dashboard • Searches • Reports

21. Dashboard (Metrics) “Dashboard”

22. Dashboard KPIs “KPIs” – Key Performance Indicators – Summarize data for the group of vehicles you have access to and often look at a large time frame of information (i.e. last 3 years of fuel)

23. KPI Functionality Clicking on a portion of a KPI will provide additional details. Continuing to drill down will result in a detailed listing page.

24. Dashboard Alerts “Alerts” – look at a smaller time frame then KPIs (i.e. past 7 days) and are often actionable items

25. Alert Functionality Clicking on an alert will result in a detailed listing page.

26. Vehicle Information Searching • Details on a specific vehicle • Quick Vehicle Search (one vehicle) • General Vehicle (multiple vehicles) • Specific fuel transactions or a summary of fuel purchases • Fuel – US Menu • Odometer Information • Odometer History • Maintenance information • PO Search

27. Searching – Quick Vehicle Search

28. If the search criteria entered matches only one vehicle, the details for that vehicle will be displayed. If the search criteria entered matches multiple vehicles, a listing of these vehicles will be displayed. Clicking on the ‘Details’ link for a specific vehicle will display that vehicle’s details page. Results – Quick Vehicle Search

29. Vehicle Record

30. Vehicle Record – Expenses Tab

31. Vehicle Record – Maintenance Tab

32. Vehicle Record – Fuel Transactions Tab

33. This will bring up a search page General Vehicle Search

34. Completing a search will bring up a listing page of results General Vehicle Search

35. General Vehicle Search – Listing Options A completed search can be saved in order to quickly search by the same criteria at a later time. Export to Excel Excel Report Template

36. Limit the vehicles being searched by selecting vehicle specific criteria. Searching - Fuel

37. Limit the fuel transactions being searched by selecting fuel specific criteria. Searching - Fuel

38. Results - Fuel

39. Limit the vehicles being searched by selecting vehicle specific criteria. Searching – Odometer History

40. Limit the odometer readings being searched by selecting odometer specific criteria. Searching – Odometer History

41. Results – Odometer History

42. Limit the vehicles being searched by selecting vehicle specific criteria. Searching - Maintenance

43. Limit the purchase orders being searched by selecting PO specific criteria. Searching - Maintenance

44. Results - Maintenance

45. VITAL Reporting • FleetStats Reports • Excel Templates

46. Open a report by clicking on it’s name. FleetStats Reports The FleetStats Reports menu option allows you to view a list of reports your ID has access to. This list may contain standard reports that are posted to all ARI insights® users on a monthly basis (as shown above) and any custom reports created for SOG and posted to your ID.

47. FleetStats Reports

48. FleetStats Reports Export to Excel

49. FleetStats Reports (Maintenance Codes Look’Up)

50. FleetStats Reports (Maintenance Codes Look’Up) > Wiper Blade Wiper Blade Bumper Wiper Blade >