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Chinese Name Authority Control : The HKCAN Model. Kylie CHAN Lily HU Patrick LO Lingnan University Library. Outline. Problems of using existing LCNA Urgent need for a Hong Kong authority file HKCAN workgroup Future development of Chinese authority work .

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chinese name authority control the hkcan model

Chinese Name Authority Control : The HKCAN Model

Kylie CHAN Lily HU Patrick LO

Lingnan University Library

outline
Outline
  • Problems of using existing LCNA
  • Urgent need for a Hong Kong authority file
  • HKCAN workgroup
  • Future development of Chinese authority work
problems of using existing lcna
Problems of Using Existing LCNA
  • Hong Kong libraries adopt MARC21 standard
  • >3 million name headings are all in romanized form
  • All Chinese headings are in romanized form only, without the Chinese script
  • Word-phonetic transliteration presents NO morphological meaning
omitting original chinese script
Omitting Original Chinese Script
  • Chan mu chieh kan huan hsin tien : Li tai kang pao tou cheng / Chen ying chu.
repeating main heading entry tag
Repeating Main-Heading-Entry Tag

CMARC

CNMARC

UNIMARC

Trans-literat-ion

Original Chi. script

equal weight on both english chinese
Equal Weight on both English & Chinese
  • HK is a bilingual society
  • Many authors publish in both Chinese & English
  • Many publications issued in bilingual format

Chinese

English

  • ‘See-also’ to link up different language headings is tiresome & time-consuming
features uniqueness of chinese civilizations
Features & Uniqueness of Chinese Civilizations
  • >5000 years culture -- much uniqueness has not been featured by AACR2
  • Different forms of one’s name in different publications, e.g. school name, studio name, official name, courtesy name, temple name, pen name, etc.
different ways to represent ancient chinese emperor s titles
Different Ways to Represent Ancient Chinese Emperor’s Titles
  • e.g. Kublai Khan

and NOT (Hubilie)

Genghis Khan

and NOT (Chengjishihan)

Wu hou

and NOT (Wu, Zetian)

urgent need for a hong kong authority file
Urgent Need for a Hong Kong Authority File
  • Should NOT rely merely on LCNA
  • Inadequate vendor-supplied authority control services in Chinese language
  • Some HK libraries have developed their own ways to deal with Chinese authority data
inconsistent bibliographic information
Inconsistent Bibliographic Information
  • Different libraries choose different authoritative forms for a name
  • Problem of inconsistent bibliographic information is highlighted when searching under networked environment
slide19

Varying

Cataloging

practices

Sharing of authority work

slide23

Better

Faster

Cheaper

More

hkcan s goals
HKCAN’s Goals
  • Faster: speeds up progress of Chinese authority work
  • Better: provides greater consistency
  • Cheaper: reduces redundant time & effort
  • More: provides comprehensive coverage of Chinese name headings
7xx heading linking entries
7XX--Heading Linking Entries
  • Once considered but NOT feasible for HK libraries
  • Its actual application NOT yet been clearly defined in MARC 21
  • NOT yet been widely adopted by library communities
7xx heading linking entries28
7XX--Heading Linking Entries
  • Time-consuming & labor-intensive for on-going maintenance & updating TWO separate authority records

LC record

1XX Lau, Joseph

7XX

HKCAN record

1XX

7XX Lau, Joseph

7xx heading linking entries29
7XX--Heading Linking Entries
  • Does NOT enable comprehensive searching of multilingual publications concurrently
  • Using 7xx to locate publications in other language/script on OPAC is confusing
7xx search result
7XX--Search Result
  • To search for

Lingnan University

You searched for the AUTHOR:Lingnan University

3 AUTHORS found, with 11 entries; AUTHORS 1-3 are:

1. Lingnan University (Hong Kong)

-->See also:

LINGNAN COLLEGE (HONG KONG)

…..…1 entry

2. Lingnan University (Hong Kong)

-->See also heading in other thesaurus:

……………………..1 entry

3. Lingnan University (Hong Kong)

……….9 entries

hkcan database s unique features31
HKCAN Database’s Unique Features

2. Using a single authority record:

  • To link up an author’s multilingual publications
  • 1XX headings in different languages/scripts are regarded as equivalents
hkcan model a
HKCAN Model A

880 will not be considered, when using double 1XXs

expected search result
Expected search result
  • To search for (1XX):
  • All works by “ ” & “Lau, Joseph S. M.” will be retrieved;
  • To search for Lau, Joseph S.M. (1XX):
  • All works by “Lau, Joseph S. M.” & “ ” will be retrieved;
  • To search for Liu, Shaoming (4XX):
  • Liu,Shaoming  see
  • Liu,Shaoming  see Lau, Joseph S. M.
disadvantages of model a
Disadvantages of Model A
  • 2nd 1XX - NOT supported by Innovative
  • LC established form - NOT always a systematic transliteration of Chinese form in 1st 1XX
hkcan model b
HKCAN Model B
  • 1st 1XX -- in Chinese script
  • 2nd 1XX -- Replaced by 19X (Locally defined field for English form or Pinyin)

19X Tag:

hkcan database setup
HKCAN Database Setup

1. Merging of authority data

  • More than 100,000 Chinese authority records have been created by 7 local libraries
  • Average annual intake = 23,000 records
  • A library will remove all duplicates
hkcan database setup38
HKCAN Database Setup

2. Software development: enhance NCL’s software toweb-based interface, with capability to support CCCII, Big5 & GB internal codes

3. System maintenance: daily technical & server support will be taken up by a larger-scale library

future development of hkcan
Future Development of HKCAN

1. Online linkage to individual libraries’ catalogues

Bibliographic

Catalogues

future development of hkcan40
Future Development of HKCAN

2. Machine-generated authority records

Bibliographic record

Authority record

slide41

Future Enhancement of HKCAN Records

Future Enhancement of HKCAN Records

Future Enhancement of HKCAN Records

Future Enhancement of HKCAN Records

  • multilingual, multiscript, multipurpose
  • operate under Web-based environment
  • multilingual, multiscript, multipurpose
  • operate under Web-based environment
tag 856
Tag 856
  • Web-based interface extends the traditional boundaries of authority work
  • Access to information will NOT be governed by restrictive MARC tags
  • Will increase access to & sharing of information worldwide
slide45

Page 1 , page 2, page 3, page 4, page 5, page 6, page 7, page 8,

page 9, page 10, page 11, page 12, page 13, page 14, page 15,

page 16, page 17, page 18, page 19, page 20, page 21, page 22,

page 23, page 24

Page 1, page 2

Page 1 , page 2, page 3, page 4, page 5, page 7, page 8,

page 9, page 10, page 11, page 12, page 13, page 14

cooperation on an international scale
Cooperation on an International scale
  • In Beijing --250,000+ name authority records have been created by NLC
  • In Taiwan -- NCL & NTU are merging their authority records into a new database
  • LCNA’s success -- built upon an international cooperative effort
  • NACO -- 200+ libraries to share the National Authority File
shared authority files to serve international audience
Shared authority files to serve international audience
  • Other overseas library communities can also benefit from HKCAN
  • HKCAN’s success relies on all library communities’ support in the 19X-Authority Model
conclusion
Conclusion
  • MARC21 must allow original Chinese script
  • HKCAN project is by NO means easy
  • It is an imperative task for all libraries concerned
mission impossible

Mission Impossible?

Name Authority

conclusion52
Conclusion
  • Our success hinges on the support, cooperative spirit, effective communication among all library communities
mission possible

Mission Possible!

Name Authority

slide54

Conclusion

  • HKCAN is still at implementation stage
  • Worth to participate in & contribute to the shared authority files

Comprehensive Chinese bibliographical Database