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Saving PowerPoint Presentations for the Web Techniques Formats Pros and Cons Summary Basic Terms: Downloading / Uploading Accessibility issues (508 compliance) Regular PowerPoint (.ppt files) PowerPoint shows (. pps files) PowerPoint converted to PDF (.pdf files)

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saving powerpoint presentations for the web

Saving PowerPoint Presentations for the Web

Techniques

FormatsPros and Cons

summary
Summary
  • Basic Terms: Downloading / Uploading
  • Accessibility issues (508 compliance)
  • Regular PowerPoint (.ppt files)
  • PowerPoint shows (.pps files)
  • PowerPoint converted to PDF (.pdf files)
  • PowerPoint saved using Save as Web page
  • Other possibilities: Camtasia, Captivate…
  • LecShare:
    • Checking and Adding Alt tags
    • Narration with 508 compliance
downloading
Web Server:

Holds web pages, pictures, multimedia to be served to web browsers

Downloading

Definition:

  • Normally used to describe the transfer of data from the Internet.
  • Also used to describe the transfer of photos from a camera memory card to the computer:Example: I downloaded photos to my PC.

Your computer

Other client computers

My computer

uploading
Web Server:

Holds web pages, pictures, multimedia to be served to web browsers

Uploading

Definition:

  • Transmitting a file from one computer system to another, usually larger computer system

Your computer

Other client computers

My computer

powerpoint as web pages
PowerPoint as Web Pages
  • 508 accessibility issues
  • Before you start:
    • Add Alt text to pictures
    • Explain pictures or charts in NotesView  Notes Page
  • If using sound:
    • Provide a text equivalent:
      • Notes pages hold your script
      • Upload a text file of your script
adding alt text to pictures
Adding Alt text to pictures
  • After you add a picture
    • Right-click the pic(Mac: Control-click)
    • Choose Format Picture
    • Click the Web tab
    • Type in explanatory text
    • Click OK
  • Shows up when cursor hovers over picture
  • Read by screen readers to sight-impaired
adding alt text ppt 2007
Adding Alt text: PPT 2007
  • After you add a picture
    • Right-click the pic(Mac: Control-click)
    • Click Size and Position
    • Then click the Alt Text tab
    • Enter Alt text
version problems office 2007
Version problems: Office 2007
  • Newer versions of Word / Excel / PowerPoint
  • Different and incompatible file format
  • Older office versions (like our Office XP):
    • Must download converter from Microsoft
    • Otherwise
      • Get error messages
      • Can’t open file
regular powerpoint
Regular PowerPoint
  • To Create: Regular save
  • File name ends in .ppt
  • Easily downloaded
  • On user’s computer – Requires
    • PowerPoint
    • Or PowerPoint Viewer
  • Viewed from Web: Best in Internet Explorer
  • After downloading: Opens in edit mode in PowerPoint
powerpoint s notes page
PowerPoint’s Notes page
  • PowerPoint Notes:
    • Text of your lecture
    • Additional explanation
  • Advantages:
    • Notes easily read by screen readers
  • Disadvantages:
    • Adnimations not available in Notes view
powerpoint show
PowerPoint Show
  • To Create: On File menu Save As…PowerPoint Show
  • File name ends in .pps (not .ppt)
  • Easily downloaded
  • On user’s computer – Requires
    • PowerPoint
    • Or PowerPoint Viewer
  • Viewed from Web: Best in Internet Explorer
  • If downloaded opens in Slide Show mode in PowerPoint
powerpoint pdf
PowerPoint  pdf
  • Free viewer on > 90% of computers
  • Preserves text, design, pictures
  • Loses all animations
  • Easily downloaded, printed
  • Mac: File  Save As…Choose pdf
  • Windows: Must have a pdf creator
    • Our lab computers can print to pdf
    • Free PDF Creator for Windows downloadable
setting up for save as web page
Setting up for Save as Web Page
  • Titles
    • Show beside main window
    • Act as live index
    • Viewer can move through by clicking titles
  • Titles should be:
    • Unique
    • Informative
saving as web page
Saving as Web Page
  • On Save menu
  • Results:
    • Html file (PowerPoint name + .htm)
    • Folder with PowerPoint name containing many files
  • Viewable with web browser
  • Doesn’t require PowerPoint
  • Meant to be viewed online
  • Downloading difficult
uploading save for web results
Uploading Save for Web results
  • To successfully upload PowerPoint saved for the web: Follow these rules
    • Do not put the html file inside the folder of the same name
    • Upload both the file and the folder
    • Link to the html file in your webpage
    • Can’t be uploaded using Contribute
other options camtasia
Other Options: Camtasia
  • Techsmith Product ($179 Educational)
  • Play PowerPoint or record anything off the screen
  • Record narration with capable sound editor OR Record sound separately
  • Produces movie with timings recorded
  • Reproduces animations
  • Outputs to compressed formats like Flash
other options captivate
Other Options: Captivate
  • Adobe Product ($199 educational)
  • Play PowerPoint or record anything off the screen as you play
  • Record narration with capable sound editor
  • OR Record sound separately
  • Easy to change timings, mouse movement
  • Outputs to compressed formats like Flash
other options lecshare
Other Options: LecShare
  • Helps enter Alt Tags and check for other 508 issues
  • Saves changes back to PowerPoint file
  • Helps add narration
  • Provides the most accessible export options for PowerPoint with Narration
  • More info:
that s all folks
That’s all, folks!

Thanks for your attention

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