PowerPoint Presentations Unit Objectives 7.01-7.04
What is Multimedia/Presentation Graphics Software? • Multimedia combines text, graphics, animation, video, and audio. • Presentation Graphics Software allows the user to create documents called slides to be used in making presentations.
Types of Presentations • Informal • Overhead transparencies • Electronic • Projection device attached to a computer • Virtual • Presentations on the Internet
Uses of Multimedia/Presentation Graphics Software • Maps • Building Designs • Drawings • Charts/Graphs • Reports • Brochures • Meeting Presentations • Educational Presentations • Informational Presentations
Advantages of Multimedia/Presentation Graphics Software • Enhancement of Text only messages • Can help illustrate some topics better than static text or diagrams • Portable and editable • Distributable via the web and/or CD-ROM • Gains and holds attention • Interactivity can help learning process • Entertaining as well as Educational • Hyperlinks to other presentations, documents, and/or web sites.
Presentation Terminology • Slide - an individual screen in a slide show; the basic unit of a presentation. • Title Slide – generally the first slide in a presentation; introduces the presentation to the audience. • Bulleted List Slide –a type of slide layout that allows you to enter several levels of bulleted text; each level is formatted in a different point size. • Presentation file - the file you save to disk that contains all the slides, speaker’s notes, handouts, that make up your presentation. • Object - any element that appears on a slide, such as clip art, text, drawings, charts, sounds, and video clips. • Slide show - a series of slides displayed in sequence; controlled manually or automatically.
Presentation Terminology • Transition - a special effect used to introduce a slide during a slide show. • Outlining - allows you quickly to create your presentation using an outline format. • Graphing - allows you to create and insert charts into your presentations. • Drawing - allows you to create diagrams using shapes such as arcs, arrows, cubes, rectangles, stars, and triangles. • Multimedia effects - adds interest and keeps your audience attentive by adding effects, such as sound and video to your presentation.
Presentation Terminology • Design template - provides consistency in design and color throughout the entire presentation; determines the color scheme, font and font size, and layout of your presentation. • Attributes - the properties or characteristics of an object. • Placeholders - empty objects on a new slide. • Audience handouts - printouts of your electronic presentation that your audience can use to follow along and to take notes. • Speaker notes - notes that include the slide as well as comments or points you may want to remember.
Presentation Terminology • Menu bar - list each of the menus in applications and usually appears near the top of the application window under the window title bar. • Toolbar - provide quick access to frequently used commands; a lot of the buttons are the same from program to program. • Toolbox - resembles a toolbar, but hold items such as drawing tools rather than buttons that perform commands. • Hyperlink - a link you click to display another webpage or document with in a presentation; can consist of specially formatted text, buttons, and hotspots on graphics or pictures.
Planning a Presentation • Description of learner/audience • Age, target group, reading level, etc. • How will you gain attention and introduce the topic? • Present objectives and standards • How will you gather resources and information? • Pre-media use preparation • Content planning brainstorming and design layout brainstorming on paper • Consider the necessary equipment/materials/handouts.
Designing a Presentation • Keep it simple • Include words and images • Nice big titles • Use words or phrases • No sentences and no fine detail • Don’t clutter the slide • Leave a lot of white (blank) space • Be consistent on all your slides • Use the same design template • Same font style
Designing a Presentation • Project an image • Use visuals to clarify or emphasize a point • To add variety • To change focus • Organize information • It should be easy to follow such as in an outline format • Come right to the point • Create high contrast between the background and the text • Use color wisely • The slides do something (animation/transitions)
Creating aBasic Presentation • Start your presentation program. • Create a New Presentation. • Apply a template design that relates to the purpose of the presentation.
Title bar Menu bar Toolbar Placeholders Status bar/Application bar View buttons/tabs Drawing toolbar Outline Page (PowerPoint) Notes page (PowerPoint) Minimize, Maximize/Restore, Close buttons Explore the different tools Choose design layout Add text to the slide Add additional slides Add text and graphics Add transition effects Add animation to slides Check spelling/grammar View slides in a slide show Identify the following parts of the presentation window.
Creating aBasic Presentation • Move the mouse pointer over each Toolbar button to display its pop up name. • Select a slide view that displays an individual slide. • Create slides using relevant slide layouts provided by your software. • Check your spelling and grammar. • Return to your first slide. • Change the slide view to display all the slides in miniature.
Enhancing aBasic Presentation • Inserting a graphic. • Create a new slide and select a slide layout that contains a clip art placeholder. • Insert relevant clip art or a file from a downloaded file from a disk/hard disk drive. • Creating a chart. • Create a new slide and select a slide layout that contains a chart placeholder. • Select the type of chart relevant to your presentation/data. • Organizational chart • Line, Bar, Pie Chart/Graph, etc. • Enter data to create the chart.
Enhancing aBasic Presentation • Inserting a sound file. • Sound can be added in several ways. • To run continuous during the presentation. • To run during an object/text animation. • To run during an object/text hyperlink.
Enhancing aBasic Presentation • Inserting Slide Transitions and Animations. • Explore the different transition effects and speeds. • Explore the different animation effects for text and objects. • Apply a transition effect for bulleted text • Apply a different transition effect for objects/graphics • Explore the different orders of animation • Apply the animation of a graphic before the text • Add a different sound effect to graphics
Saving a Presentation • Save the presentation
Printing a Presentation • Print the presentation • Explore different printing options • Slides • 1 per page, 6 per page, etc. • Outline view • Handouts • Note Pages
Tips for Delivering a Presentation • Plan • Know the purpose of your presentation • plan your content • know your audience • Prepare • Have an attention-getting opener • Be positive • Develop a memorable closing • Outline your main points • Helps you stay focused
Tips for Delivering a Presentation • Talking • Don’t talk too slow or too fast • Watch your audience and take your cue from them • Present • Dress professionally (proper business attire) • Make eye contact, be natural and sincere • Involve your audience • Questions • Be sure to leave time at the end of your presentation to answer questions
Presenting a Presentation • Explore different slide show options • Manual Slide Advancement • Automatic Slide Advancement • Set up needed equipment • Always do a test run • Distribute handouts or notes pages if needed • Take a deep breath and BEGIN!
Order of Work In PowerPoint • Content • Work on content, not looks • Design/Graphics • Add pictures • Add color • Add Background Design • Slide Transitions • Work on transitions between slides • Work on animation on slides
Presentation Examples Listen to the following and tell Mr. Young if this is a good presentation and why or why/not.
Baseball Baseball is a bat-and-ball sport played between two teams of nine players each. The goal of baseball is to score runs by hitting a thrown ball with a bat and touching a series of four markers called bases arranged at the corners of a ninety-foot square, or diamond. Players on one team (the batting team) take turns hitting while the other team (the fielding team) tries to stop them from scoring runs by getting hitters out in any of several ways. A player on the batting team can stop at any of the bases and hope to score on a teammate's hit. The teams switch between batting and fielding whenever the fielding team gets three outs. One turn at bat for each team constitutes an inning; nine innings make up a professional game. The team with the most runs at the end of the game wins. Baseball on the professional, amateur, and youth levels is popular in North America (particularly in the United States), Central America, parts of South America and the Caribbean, and parts of East Asia and Southeast Asia. The game is thought to have originated in England some time before 1755, as noted by William Bray, a lawyer from the period whose diary historians have recently authenticated. The consensus of historians is that it evolved from earlier bat-and-ball games, such as cricket and rounders. Baseball was then brought to North America by British and Irish immigrants.
What is Wrong? • To Much Text!!! • Keep it simple • Do Not clutter the slide
Pitt County School’s Misson & Vision Our Mission:The Pitt County Schools, through high expectations, excellence in teaching and a safe, orderly environment, will ensure that all students master the skills necessary for success as life-long learners in a rapidly changing world. Our Vision:A model rural/urban school system has high expectations, challenging programs, and total community support. It is a place where education is not just about making a living but also where the individual becomes a productive and contributing member of the community.
What is Wrong? • To Slow • Keep Audience Interested
Mr. Young’s Favorite Sports Teams Sports Fan ECU Pirates Carolina Panthers UNC Tarheels UNCG Spartans Kinston Indians Atlanta Braves
What is Wrong? • To “Busy” • To Much Animation
My Favorite Colors • I like all colors • Colors are fun
What is Wrong? • Not related to Topic • No Design or Animation • Uninteresting
School’s in Pitt County • G. Cox Middle (6-8)Tracy Cole-Williams, Principal • Ayden Elementary (K-5) Gail Haney, Principal • Ayden-Grifton High (9-12) Bill Frazier, Principal • Ayden Middle (6-8) Seth Brown, Principal • Belvoir Elementary (K-5) Sandra Morris, Principal • Bethel School (K-8) Betty Tolar, Principal • C. M. Eppes Middle (6-8) Charlie Langley, Principal
School’s in Pitt County • Chicod School (K-8) Glenn Joyner, Principal • Creekside Elementary (K-5) Carla Frinkso, Principal • D. H. Conley High (9-12) Michael Lutz, Principal • E. B. Aycock Middle (6-8) Julie Cary, Principal • Eastern Elementary (K-5) Nicole Smith, Principal • Elmhurst Elementary (K-5) Donna Gillam, Principal • Falkland Elementary (K-5) Dennis Teel, Principal
School’s in Pitt County • Farmville Central High (9-12) Christopher Moxley, Principal • Farmville Middle (6-8) Mary Carter, Principal, • G. R. Whitfield School (K-8) Dr. Gloria Snead, Principal • Grifton School (K-8) Ronda Sortino, Principal • H. B. Sugg Elementary (K-2) Valerie Galberth, Principal • Hope Middle School(6-8) Pat Clark, Principal • J. H. Rose High (9-12) Dr. George Frazier, Principal
School’s in Pitt County • North Pitt High (9-12) Marty Baker, Principal • Northwest Elementary (K-5) Roscoe Locke, Principal • Pactolus School (K-8) Dr. Joseph Nelson, Principal • Ridgewood Elementary School (K-5) Cheryl Olmsted, Principal • Sadie Saulter Elementary (K-5) Ferdonia Stewart, Principal • Sam D. Bundy Elementary (3-5) Valerie Galberth, Principal • South Greenville Elem.(K-5) LaVette Ford, Principal
School’s in Pitt County • South Central High (9-12) John Coleman, Principal • Stokes School (K-8) Jennifer Poplin, Principal • Third Street Center (Pre-K) Judy Beckert-Jones, Site Manager • W. H. Robinson Elementary (K-5) Tiffany Vincent, Principal • Wahl-Coates Elementary (K-5) Will Sanderson, Principal • Wellcome Middle (6-8) Jeff Theus, Principal
School’s in Pitt County • Wintergreen Intermediate (3-5) Dawn Singleton, Principal • Wintergreen Primary (K-2) Dawn Singleton, Principal
What is Wrong? • To Fast • Keep Audience Interested