Effective Business Presentations - PowerPoint PPT Presentation

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Effective Business Presentations

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  1. Effective Business Presentations UCSD LAMP PROGRAM Jack Farnan

  2. Successful Presentations Result From Good Process PreDesign Design PostDelivery Delivery

  3. Predesign “Failing to prepare is preparing to fail.” - John Wooden

  4. Develop a Presentation Checklist

  5. Who Is My Audience?

  6. Consider How People Learn and Retain Information

  7. Consider How People Learn and Retain Information • Determine level of awareness of the subject matter • Give thought to retention problems • Be Simple • Anticipate confusion or misunderstanding • Work hard at making comprehension easy

  8. Consider How Your Audience Receives Input

  9. What Does Your Audience Need To Know? • One Central Message • Two to Three Main Points (Keep it Simple!)

  10. Establish A Schedule • Don’t procrastinate • Develop a project plan • Identify data sources • Be specific on deadlines • Schedule a dry run

  11. Where Do I Present? • Determine your delivery format • Arrange for your equipment needs • Determine your facilities requirements • Plan ahead for emergencies • Develop a checklist • - Location (address, building,room) • - Contact information • - Directions • - Time (time zone) • Thwart Murphy!

  12. Why Am I Giving This Presentation? Why a presentation? Why Now? ? Why this presentation? Why Me?

  13. Good Predesign Ensures Good Presentations • Get your thinking up front • Use a presentation checklist - Who? - Where? - What? - Why? - When? • Determine one clear message • Develop a strategy

  14. Design “Good design is a lot like clear thinking made visible.” Alicia Wheeler

  15. Build an Outline For Success Introduction Key Idea Body (supporting ideas) Conclusion

  16. Vary Your Introductions Joke Quotation • -Striking • Statement • - Historical • - Illustration • - Personal

  17. Keep It Short and Simple! KISS

  18. Follow the Rule of Sevens • Limit words per line to seven • Limit lines per visual to seven • Fill in details verbally • Use progressive disclosure as needed

  19. Good Visual Design Enhances Communication • Clarity - Enhances comprehension • Composition - Gives proper emphasis • Eye Appeal - Attracts and holds attention • Simplicity - Enables focus

  20. Develop Creative Conclusions • Summary • Personal • Illustrative • Quote • Stimulative

  21. Delivery “Speech is a mirror of the soul: as a man speaks, so is he.” -PubliliusSyrus(46 B.C.)

  22. Success Depends on Your Opening • Be Confident • Be Prepared • Be Lubricated • Be Dressed • Be Excited • Be Yourself

  23. Remember That You Are An Expert • Envision the end state • Focus on success • You are critical to the meeting • You know something the audience doesn’t • You are worthy!

  24. Don’t Be a Slave To Your Visual Aids -Talk to the audience, not the visual aid -Use a remote control when possible -Use transition slides if necessary -Determine the singular message of each slide -Move around the room if and when appropriate

  25. Hold Your Audience’s Attention • Speak clearly and vary your tone and speed • Express – don’t impress • Develop points systematically, move your audience along in a planful way • Maintain good eye contact throughout the room • Generate enthusiasm • Be genuine

  26. Be Aware of Your Body Language

  27. Be Aware of Your Body Language

  28. Be Aware of Your Body Language

  29. Be Aware of Your Body Language • 75% of your message is delivered non verbally • Your mannerisms speak louder than your words • Conduct an attitude check before show time • Ask for feedback for future calibration

  30. Mannerisms Detract From Clear Communication • Don’t be a pacer – Move organically • Don’t be a scratcher – Keep your hands off your body • Don’t be a jingler – Remove items from your pant pockets • Don’t be a maestro – Control your use of the pointer, whether laser or standard

  31. Practice the Art of Handling Questions -Listen to the entire question -Repeat the question -Answer seriously -Give expansive answers -Measure feedback -Anticipate questions and prepare

  32. The Ultimate Key To Success… PRACTICE!

  33. The Last Step in The Process What is the shortest word in the English language that contains the letters A B C D E F?

  34. The Last Step in The Process Q. What is the shortest word in the English language that contains the letters A B C D E F? • Feedback

  35. Climb To The Top of Your Profession Develop the skills to become an outstanding communicator