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Mastering Effective Presentations: Strategies for Impactful Delivery

In this presentation by Dr. Sandra L. Cruz-Pol, learn essential techniques for delivering compelling and effective presentations. Focus on key aspects such as organizing content, engaging your audience, and utilizing effective PowerPoint slides. Discover tips on preparation, maintaining your persona, managing time, and enhancing visibility. Dr. Cruz-Pol emphasizes the importance of practice and delivery to ensure your work resonates within the scientific community. With actionable advice and practical examples, this is an invaluable resource for anyone looking to enhance their presentation skills.

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Mastering Effective Presentations: Strategies for Impactful Delivery

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  1. Effective Presentations Sandra L. Cruz-Pol, Ph.D. Professor Dept. of Electrical & Computer Engineering Universidad de Puerto Rico, Mayaguez, PR

  2. I give No Handouts …to help the environment. But you can download this ppt at http://www.ece.uprm.edu/~pol/outreach.html

  3. No matter how good is your work… It will not have an impact on the science community unless you present it well!

  4. Effective Presentations • Talk • Contents • Preparation • Your Persona • Time • Slides • Power Point® Idea: do an outline.

  5. Effective Presentations • Tallk • Contents • Preparation • Your Persona • Time • Slides • Power Point® Idea: do an outline.

  6. Talk: Contents • Should include only the most relevant info • Practice & make sure you make it • Relevant • Attractive &Visibility • Quality • Great Finale

  7. Talk: Preparation • Audience Type • Information Type • Outline & Data • ( Practice ! ) n

  8. The Talk • Be punctual • Handouts? (2-6 /page) Pure B/W • Nervous ?(focus on informing) • Consider using a non-laser pointer • Enthusiasm • Great beginning & Happy ending • Two options: • forward presentation • backward presentation Graduate committee order

  9. Your Persona • Entertain: • Visual Contact • Vary tone of voice • Move • DON’T Read • Don’t speak in Singular.

  10. Your Persona (cont…) • Dress appropriately • Relax, • Be yourself • Focus on informing • Jokes – • avoid unless your good at it. • Involve the audience

  11. Time • Practice total time! • Average: 1min/ slide • Be ahead of time • Test equipment, distance, etc. • Don’t say “ I’ll be brief ” !

  12. Effective Presentations • Talk • Slides • Power Point® Go back to outline. Relate items

  13. Slides • Options: print* or PC • Number them* • Language • Use Speller! (but not enough) • Don’t overload -maximum 7 bullets

  14. Slide Tables Program Codes Circuits • Histograms • Graphs • Block Diagrams

  15. Example 1

  16. Example 1 …(much better)

  17. Example 2 • First the program reads the data • Then computes using the model • Compares with measured data modifying the model variables using MonteCarlo method • Keeps iterating until threshold is met • Estimates parameters x, z

  18. Example 2 …(much better) Read Data Compute w/model No Montecarlo error<0.1 Yes x,z

  19. Disdrometer-NCDC rain data comparison [SJ, Apr 05] Example: Size of graphics Why waste all this space? Rain rate [mm/hr] Hour [hr]

  20. Format • use Landscape Format! • Background Color • Light F slides • Dark F PC : • Font Color • Avoid yellow, avoid • Font size ≥24– “seen on floor” red green

  21. dizzy Format (cont…) • Avoid too many colors • Avoid too many styles (fonts) • Avoid too many transitions

  22. Effectives Presentations • Talk • Slides • Power Point®

  23. MS Power Point® • Use AutoContent Wizard • (file>new) • Change all : • View > Slide Master • Add Numbers: • View> Header and footer

  24. Figures • Import figures from any application • (Copy/Paste) or • “Print Screen”/Paste (copies to Clipboard) • Download logos • (Right click on them, Save as) • Figures will look darker on Show & Prints • Right click figure> Format Picture> and increase Brightness to 60%. Give proper CREDIT!

  25. How? Cut each Picture, then Paste Special in JPG or GIF Format. Save Mbytes! Thiswilleasesendingby email! OR> Right-click on any figure, press Format Figure, Compress , All, or change with Paste Special to Jpeg or Gif Format. Save a lot of space on your USB memory sticks! Up to 20x!!

  26. Figures from clipboard Print Scrn key

  27. Format Pictures Default 50% brightness -looks dark on screen 60% brightness

  28. Figures • Right one is set at 60% brightness -better. Give proper CREDIT: • Both pictures are from NASA website

  29. MS Power Point® • Use Speller • But don’t trust it too much. • Words like roll for role are not detected. • Chronometer (Slide Show>Rehearse Timings) • Will tell you average time in each slide. • If more than 2 mins., add more slides!

  30. MS Power Point® • Using fill to create 3D sphere • Make circle • Fill Effects>Two Tones > from center • No line color

  31. Video & Sound • CD-Rom • Internet • Music CD • Make sure your video is in PC when giving the presentation, so the source file is found, or a copy of the file. • Use Package for CD option Save as Movie

  32. Power Point® • (Format >Background or > slide design • (Format >Colors and Lines) • (Slide Show> S. transitions) • Handouts (use Pure B/W!!!) • Example of contrast with Fill: Avoid tedious equations, unless vital

  33. SUMMARY • Talk – • Prepare, organize & practicen • Persona – • Entertain, relax & professional • Slides – • Clear & attractive • Number ~ corresponding to minutes given. Summarize main points

  34. How important is your work? You can see how many people cite your work in • http://www.elsevier.com/authors/author-services#benefits--discounts • http://wokinfo.com/products_tools/products/related/citationalerts/ • http://libguides.asu.edu/content.php?pid=11186&sid=97844 • http://scholar.google.com/

  35. Funny Summarizing Video • http://www.youtube.com/watch?v=lpvgfmEU2Ck (4 mins.) • Or • http://www.youtube.com/watch?v=KbSPPFYxx3o (9 mins)

  36. Good Luck! Credits: Some pictures are from NASA, NOAA, and the Animation Factory See this presentation at http://ece.uprm.edu/~pol/outreach

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