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Effective Presentations. Sandra L. Cruz-Pol, Ph.D. Professor Dept. of Electrical & Computer Engineering Universidad de Puerto Rico, Mayaguez, PR 2007. I give No Handouts . http://www.ece.uprm.edu/~pol/outreach.html. Effective Presentations. Talk Contents Preparation Your Persona Time

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effective presentations

Effective Presentations

Sandra L. Cruz-Pol, Ph.D.

Professor

Dept. of Electrical & Computer Engineering

Universidad de Puerto Rico, Mayaguez, PR

2007

i give no handouts
I give No Handouts

http://www.ece.uprm.edu/~pol/outreach.html

effective presentations1
Effective Presentations
  • Talk
    • Contents
    • Preparation
    • Your Persona
    • Time
  • Slides
  • Power Point®

Idea: do an outline.

effective presentations2
Effective Presentations
  • Tallk
    • Contents
    • Preparation
    • Your Persona
    • Time
  • Slides
  • Power Point®

Idea: do an outline.

talk contents
Talk: Contents
  • Should include only the most relevant info
  • Practice & make sure you make it
    • Relevant
    • Attractive &Visibility
    • Quality
    • Great Finale
talk preparation
Talk: Preparation
  • Audience Type
  • Information Type
  • Outline & Data
  • ( Practice ! ) n
the talk
The Talk
  • Be punctual
  • Handouts? (2-6 /page) Pure B/W
  • Nervous ?(focus on informing)
    • Consider using a non-laser pointer
  • Enthusiasm
  • Great beginning & Happy ending
    • forward presentation
    • backward presentation

Graduate committee order

your persona
Your Persona
  • Entertain:
    • Visual Contact
    • Vary tone of voice
    • Move
  • DON’T Read
  • Don’t speak in Singular.
your persona cont
Your Persona (cont…)
  • Dress appropriately
  • Relax,
    • Be yourself
    • Focus on informing
  • Jokes –
    • avoid unless your good at it.
  • Involve the audience
slide10
Time
  • Practice total time!
  • Average: 1min/ slide
  • Be ahead of time
    • Test equipment, distance, etc.
  • Don’t say “ I’ll be brief ” !
effective presentations3
Effective Presentations
  • Talk
  • Slides
  • Power Point®

Go back to outline.

Relate items

slides
Slides
  • Options: print* or PC
    • Number them*
  • Language
    • Use Speller! (but not enough)
  • Don’t overload -maximum 7 bullets
slide
Slide

Tables

Program Codes

Circuits

  • Histograms
  • Graphs
  • Block Diagrams
example 2
Example 2
  • First the program reads the data
  • Then computes using the model
  • Compares with measured data modifying the model variables using MonteCarlo method
  • Keeps iterating until threshold is met
  • Estimates parameters x, z
example 2 much better
Example 2 …(much better)

Read Data

Compute

w/model

No

Montecarlo

error<0.1

Yes

x,z

example size of graphics

Disdrometer-NCDC rain data comparison [SJ, Apr 05]

Example: Size of graphics

Why waste all this space?

Rain rate [mm/hr]

Hour [hr]

format
Format
  • use Landscape Format!
  • Background Color
    • Light F slides
    • Dark F PC :
  • Font Color
    • Avoid yellow, avoid
  • Font size ≥24– “seen on floor”

red

green

format cont

dizzy

Format (cont…)
  • Avoid too many colors
  • Avoid too many styles (fonts)
  • Avoid too many transitions
effectives presentations
Effectives Presentations
  • Talk
  • Slides
  • Power Point®
ms power point
MS Power Point®
  • Use AutoContent Wizard
    • (file>new)
  • Change all :
    • View > Slide Master
  • Add Numbers:
    • View> Header and footer
figures
Figures
  • Import figures from any application
    • (Copy/Paste) or
    • “Print Screen”/Paste (copies to Clipboard)
  • Download logos
    • (Right click on them, Save as)
  • Figures will look darker on Show & Prints
    • Right click figure> Format Picture>

and increase Brightness to 60%.

Give proper CREDIT!

ahorra mbytes

How? Cut each Picture, then Paste Special in JPG or GIF Format.

Ahorra Mbytes!

Ahorra materiales y energía- Puedes acomodar de 4 a 20 veces más material en un USB drive!!!

OR> Right-click on any figure, press Format Figure, Compress , All, or change with Paste Special to Jpeg or Gif Format. Save a lot of space on your USB memory sticks! Up to 20x!!

format pictures
Format Pictures

Default 50% brightness

-looks dark on screen

60% brightness

figures1
Figures

Both pictures are from NASA website

  • Right one is set at 60% brightness -better.
ms power point1
MS Power Point®
  • Use Speller
    • But don’t trust it too much.
    • Words like roll for role are not detected.
  • Chronometer (Slide Show>Rehearse Timings)
    • Will tell you average time in each slide.
    • If more than 2 mins., add more slides!
ms power point2
MS Power Point®
  • Using fill to create 3D sphere
    • Make circle
    • Fill Effects>Two Tones > from center
    • No line color
video sound
Video & Sound
  • CD-Rom
  • Internet
  • Music CD
  • Make sure your video is in PC when giving the presentation, so the source file is found, or a copy of the file.
  • Use Package for CD option Save as Movie
power point
Power Point®
  • (Format >Background or > slide design
  • (Format >Colors and Lines)
  • (Slide Show> S. transitions)
  • Handouts (use Pure B/W!!!)
  • Example of contrast with Fill:

Avoid tedious equations,

unless vital

summary
SUMMARY
  • Talk –
    • Prepare, organize & practicen
  • Persona –
    • Entertain, relax & professional
  • Slides –
    • Clear & attractive
    • Number ~ corresponding to minutes given.

Summarize main points

good luck
Good Luck!

Credits: Some pictures are from NASA, NOAA,

and the Animation Factory

See this presentation at

http://ece.uprm.edu/~pol/outreach