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APUL Working Group Meeting

This document outlines the agenda for the APUL Working Group Meeting held on October 28, 2009. Key topics include updates on Department of Energy (DOE) activities, preparations for the DOE CD-1 review scheduled for December 1-3, and discussions on project documentation available on the webpage. The meeting also covered logistics for a self-funded dinner for attendees, action items from previous meetings, and future meeting schedules. Important progress and preparations were emphasized to ensure successful reviews.

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APUL Working Group Meeting

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  1. APUL Working Group Meeting October 28, 2009 10:00– 11:00 AM Racetrack

  2. Agenda • Progress on DOE activities [Bruce Strauss / Robert Caradonna] • Preparations for DOE CD-1 Review (Dec 1-3) • Project Preparations for Director’s Follow-up CD-1 Review [Peter Wanderer] • Project Review Documentation posted on Webpage (i.e. Schedule, Cost Estimate, Project Management documents, etc.) • Plenary and Breakout Presentations Posting on Webpage • Materials available at the review (memory sticks, hard copies) • Impact to project with recent funding profile guidance [Peter Wanderer] 28-Oct-09 APUL WGM

  3. Agenda (continued) • Project Preparations for DOE’s CD-1 Review Dec. 1-3 at BNL [Peter Wanderer] • OPMO’s Preparations for Director’s CD-1 Review (agenda and logistics) [Dean Hoffer] • Next Meeting • Action Items 28-Oct-09 APUL WGM

  4. Review Agenda 28-Oct-09 APUL WGM

  5. Review Draft Agenda (continued) 28-Oct-09 APUL WGM

  6. Review Team 28-Oct-09 APUL WGM

  7. OPMO Review Preps • Lunch and breaks provided for review attendees for Day 1 and Lunch/Breaks for review team Day 2 • Making arrangements for self funded dinner on day 1 28-Oct-09 APUL WGM

  8. Next Meetings • November 11 (Discussion Area: results of review and actions to prepare for a DOE review) • November 25 (Discussion Area: final preps for a DOE review) – Are people going to be around because day before Thanksgiving? 28-Oct-09 APUL WGM

  9. Action Items • Items from Last Meeting: a) Complete and circulate PPEP and Acquisition Strategy – Peter, Robert b) Clarify Magnet critical Path – Mike, Ron c) Complete BOEs – Mike, Peter, Sandor, Marc d) Post review documents on website – APUL e) Provide comments on Dean’s draft review agenda – Peter, Sandor • Items from Previous Meeting: f) Complete Basis of Estimate documentation. – Mike, Marc (Status – minor revisions remaining, will be complete week of Oct.19) g) Contact Bruce Strauss regarding funding cap – Steve, Peter ( Status – No response from Bruce Strauss yet) h) Suggest dates for EVMS training in December or January – Peter ( Status – Peter will send suggested dates to Dean) 28-Oct-09 APUL WGM

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