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Disbursements & Travel Services Office

Disbursements & Travel Services Office . Travel Updates FAR Meeting April 25, 2013. Travel Policy Changes Reminder . All travel bookings effective May 13, 2013 & after Flights must be booked using the designated travel agencies Corporate Travel Planners Concur on-line reservation tool

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Disbursements & Travel Services Office

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  1. Disbursements & Travel Services Office Travel Updates FAR Meeting April 25, 2013

  2. Travel Policy Changes Reminder All travel bookings effective May 13, 2013 & after • Flights must be booked using the designated travel agencies • Corporate Travel Planners • Concur on-line reservation tool • Anthony Travel

  3. Travel Policy Changes Reminder • Car Rentals must be booked using the designated car rental agencies • Avis/Budget • Enterprise/National • Hertz • Hotels – no change

  4. Travel Policy Changes Reminder • Who is affected by these changes? • All employees of UT System and The University of Texas Investment Management Company to include: • Students • Guests and Consultants traveling on behalf of UT System • Required only if UTSA makes travel arrangements • Who is excluded? • Athletic Travel • Group (students) Travel

  5. Concur Training Sessions • Main Campus • May 2nd • Retama (UC 2.02.02) • 9am – 10am; 10:30 am-11:30am; 1:30pm-2:30pm, 3pm-4pm • May 3rd • Harris (UC2.212) - 11:30am – 12:30pm • Retama 2pm-3pm, 3:30pm-4:30pm Note: Visit the HR Training and Development website to register for a session .

  6. Concur Training Sessions • Downtown Campus – May 3rd • Southwest Conference Room (DB 1.124) • 9am-10:30am • Travelers and travel arrangers are strongly encouraged to attend. • Self registration process

  7. Concur Training Sessions • Self Registration link will be provided after the Concur demonstrations have been completed. • Once you are provided the link for Self Registration you will be required to include the following: • Profile setup – even if you are a travel arranger • VP/Division • Department/College Note: This is a one-time setup, unless there is change to your profile.

  8. Concur Training Sessions • Requirements each time you use the on-line reservation tool to purchase airfare • CLIBA/TAC • To be eligible to purchase UT System negotiated discounts and state fares • Travel Authorization number • Account number the management fee is to be charged

  9. Concur Training Sessions • Special training for Travel Arrangers • Individuals who are responsible for securing guest travel • To be scheduled in May

  10. Travel Fair • Travel Fair scheduled for May 8th • Main Campus - Bexar Room - UHC 1.102 • 9 am – 11 am • Downtown Campus – Southwest Room A • 2 pm – 4 pm

  11. Travel Reimbursement Settlement Form • http://utsa.edu/financialaffairs/forms/details.cfm?form_number=126

  12. Thank you for your support and cooperation. Questions: Diana Macias-Ollervidez, Assistant Controller Diana.ollervidez@utsa.edu; Ext 6915 Or Nora Compean, Asst Director of Disbursements and Travel Services Nora.compean@utsa.edu, Ext 4831

  13. QUESTIONS?

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