Sherry Doody Director, Talent Initiatives, Human Resources & Business Enhancement

1. SherryDoody Director, Talent Initiatives, Human Resources & Business Enhancement Amanda Avila Director, Talent Initiatives & Business Enhancement

2. Employer Internship Training Session • About the Prima Civitas Foundation (PCF) • Community & Economic Development-2006 • Non-governmental organization (NGO) • Project focuses • Improving quality of life • Creating jobs in Michigan

3. Employer Internship Training Session • Why the Michigan Internship Initiative? • Started as a partner for Intern In Michigan • Realized that employers need educated on what to do with interns • Became advocates for strengthening the relationships between employers and education

4. Employer Internship Training Session • Today’s Agenda • Introductions • Name, organization & what you are looking to gain from today’s presentation • New Employer Internship Toolkit • Interns today • Employer benefits & challenges • How to get started • 5 Steps essential for structuring program • FAQs • Resources

6. Employer Internship Training Session Who are today’s interns???

7. Employer Internship Training Session • These are today’s interns? • High School students • College students • Traditional • Non-traditional

8. Employer Internship Training Session • Employer Benefits • Opportunity to create workforce pipeline • Add capacity and skill sets • Bring new ideas and fresh perspectives • Great way to groom future leadership • Return On Investment (ROI)

9. Employer Internship Training Session • Employer Challenges • Difficult to get buy-in from management and peers • Previous bad experiences • Limited (or lack of) HR personnel/resources • Not sure how to get started • Not sure where to find interns • Leary of legalities • International students • Paid vs. unpaid

10. Employer Internship Training Session • US Dept. of Labor 6 Criteria: • Interns cannot displace regular employees. • Interns are not guaranteed a job at the end of the internship (though you may decide to hire • them at the conclusion of the experience). • Interns are not entitled to wages during the internship. • 4. Interns must receive training from your organization, even if it somewhat impedes on the work. • 5. Interns must get hands-on experience with equipment and processes used in your industry. • 6. Interns’ training must primarily benefit them, not the organization.

11. Employer Internship Training Session • How to get started: • Look at what can be completed by an intern • Review job descriptions for each department • Highlight things that could be easily transferred onto an intern JD • Identify capacity issues • Do you have projects on your wish list? • Think big!!! • Don’t let confidential info be a barrier

14. Employer Internship Training Session • Options • Paid vs unpaid • For credit • Budget • $10/hour ($7.45 min. wage + payroll taxes) • x 150 hours • $1500.00

15. Employer Internship Training Session • Five-Steps to Developing a Quality Internship Program • Step 1: Set goals and policies for the internship program • What is the main goal for your organization’s internship program? • Convert interns into employees • Marketing your organization • Add temporary capacity • Identify projects: • Project/job specific internship • Floating internships that include multiple projects within varying departments • Who will supervise and mentor the intern? • Create a job description

16. Sample Job Description

17. Employer Internship Training Session • Five-Steps to Developing a Quality Internship Program • Step 2: Write a plan for the internship opportunity • Can the intern be involved in other areas? • Meetings • Training/Seminars • Create Work Plan

19. Employer Internship Training Session • Prima Civitas Website • with a Style Guide… • Jan • 10 • Workshop on Creating an Intern Program for Your Arts or Culture OrganizationJoin Amanda Avila, CBSP, Talent Development Manager at Michigan's Prima Civitas ...

20. Employer Internship Training Session Prima Civitas Website without a Style Guide… Workshop on Creating an Intern Program for Your Arts or Culture

21. Employer Internship Training Session • Five-Steps to Developing a Quality Internship Program • Step 2: Write a plan for the internship opportunity • Create Work Plan • Can the intern be involved in other areas? • Meetings • Training/Seminars

22. Employer Internship Training Session • Five-Steps to Developing a Quality Internship Program • Step 3: Recruit a qualified intern • Contact local high school, college or university • Local networking groups • Michigan Economic Development Corporation (MEDC) • Michigan Shifting Gears program • Interview interns as you would employees • Send offer letter or MOU to chosen candidate • Notify candidates who were not selected • Communicate with intern between interview and start date

23. Employer Internship Training Session • MEDC’s • Michigan Shifting Gears Program (MiSG) • Program overview • How can you benefit? • Talent Connect Events • Detroit • Ypsilanti • East Lansing • Grand Rapids • Flint • Scan the QR code for more info

24. Employer Internship Training Session • Five-Steps to Developing a Quality Internship Program • Step 4: Manage the intern • Orientation-without overload • Don’t make assumptions • Talk about attire, perfume, schedule, etc. • Expectations • Entry & exit presentations (optional) • 30-60-90 day touch points • Give the intern resources needed to function • Computer • Phone • Access to server/share drive • Monitor & evaluate interns progress

25. Employer Internship Training Session

27. Employer Internship Training Session • Five-Steps to Developing a Quality Internship Program • Step 5: Conduct exit interviews and follow-up • Exit presentation (optional) • Use feedback to track/improve your internship program • Communicate with Career Advisor

28. FAQ’s • What is required of the employer if the internship is for credit? • What is the standard length of an internship? • How many employees do you have to have in order to use interns? • What should I do if the intern is not working out? • How do you prevent an intern from getting unemployment and is this a potential issue?

29. Michigan Career Employer & Educator Alliance (MCEEA) • Mission Statement: • The mission of MCEEA is to promote and maximize career potential and the advancement of internship, cooperative education, and employment within the state of Michigan through collaborative relationships among employers, colleges and universities. • http://www.mceea.org/

30. Michigan HR Day • Michigan HR was created to develop and implement opportunities to connect HR professionals in Michigan in order to provide a forum to exchange information, ideas and experiences. • Networking • HRCI workshops • www.michiganhr.org

31. Resources • Resources mentioned today can be found on the Prima Civitas website at • http://bit.ly/UCd1Jv

32. Amanda Avila • a.avila@primacivitas.org • Sherry Doody • s.doody@primacivitas.org • 517-999-3382 • http://www.primacivitas.org/ @AmandaPCF @Sherrydoody Amanda Avila Sherry Pfaff-Doody