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Scholarship Office. Benchmarking Presentation May 18, 2010. Benchmarking Goals. Determine ways to remain competitive Leverage resources to meet recruitment goals Utilize technology Identify communication and collaboration strategies. Benchmarking Partners . Competitor Schools:

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Scholarship office

Scholarship Office

Benchmarking Presentation May 18, 2010


Benchmarking goals
Benchmarking Goals

  • Determine ways to remain competitive

  • Leverage resources to meet recruitment goals

  • Utilize technology

  • Identify communication and collaboration strategies


Benchmarking partners
Benchmarking Partners

  • Competitor Schools:

    • Illinois State University

    • University of Illinois

  • MAC Schools:

    • Ball State University

    • Miami University (uses PeopleSoft)

  • Best Practice Schools:

    • Indiana University Purdue University Indianapolis

    • University of Wisconsin – Madison

  • Private School: Loyola University


Benchmarking questions
Benchmarking Questions

  • What is the enrollment?

  • What is the tuition for 12 or more undergraduate hours?

  • What is the organizational structure?

  • What is the scholarship selection process?

  • What is the timing of scholarship offers?

  • What is the total scholarship budget? What is the breakdown of institutional tuition waivers, endowed funds, or state or institutional cash money?

  • For the academic merit awards, what is the percent of the award to tuition? How are these scholarships funded?

  • What assessment practices are used to measure effectiveness of scholarship processes as they relate to institutional recruitment goals?




Organizational structure findings
Organizational Structure Findings

  • Only 2 out of 7 schools have a designated Scholarship Office with their own Director

    • IUPUI

    • Loyola

  • 5 out of 7 schools: scholarship process resides within Financial Aid


Scholarship selection process
Scholarship Selection Process

  • 3 institutions use a combination of automatic or computerized scholarship awards, application review by committee, and decentralized department awards

    • NIU falls into this category

  • 2 institutions: decentralized

    • selection processes are unknown

  • 1 institution: computerized awarding or nominations by departments

  • 1 institution: individual file review by Admissions by committee


  • Timing of scholarship offers
    Timing of Scholarship Offers

    • Trend is to make scholarship offers in the Spring for the upcoming Fall

    • 2 institutions: offers made at the time of Admission

      • Range:

        December 1 – July 1



    Academic merit awards
    Academic Merit Awards

    Award Covers

    Source of Funding

    Tuition waivers (1)

    Cash funds (2)

    Combination (3)

    Not reported (1)

    • Full tuition (3)

    • Half tuition (1)

    • Room &Board (2)


    Assessment practices
    Assessment Practices

    • Only 3 institutions have formal assessment practices

      • Loyola: outside consulting firm

      • IUPUI: extensive program review

      • U of I: based on review of yield

    • 3 institutions in development or under review



    Implications and goals
    Implications and Goals

    Identify additional scholarship funds

    • Leverage resources

      Utilize technology

    • FY11 Annual Priority

      Measure effectiveness

    • FY11 Annual Priority