ARTS New Faculty Orientation 2006

1. ARTS New Faculty Orientation 2006 Student Affairs Office (SAO)

2. Responsibilities of the SAO • Academic and administrative support to Arts and Science students, academic staff, and administrative staff • Liaison with other units, such as faculties, Admissions, Recruitment, and Registrar’s Office, Student Services, Information Systems Resources • General academic information and advice regarding student affairs issues • Approval and processing of various student record related issues: interfaculty transfer, study away, deferred and supplemental exams, late course and university withdrawals

3. Academic Advising Services • Student Affairs faculty advisers: • U0 Freshman students newly admitted to a 4-year program • Departmental academic advisers: • U1 students newly admitted to a 3-year program, with advanced standing from CEGEP, International BACC, French BACC, Advanced Placement Exams • U1, U2, U3 returning students

4. General Advising Services • SAO faculty advisers: • Assistance in interpreting and updating records • Advising students about policies and procedures • Assisting students with decisions about interfaculty transfer, program choice, course and university withdrawals, study away, deferred and supplemental exams • Approvals of interfaculty transfer, late course and university withdrawals, study away, deferred and supplemental exams

5. General Advising Services • Peer Advising: volunteers from the Arts and Science Undergraduate Student Societies, trained by the SAO faculty advisers: • Provision of general information regarding procedures and policies, deadlines • Referrals as appropriate to Faculty advisers, departmental academic advisers, counseling services

6. General Advising Services • Departmental academic advisers and instructors: • Program planning • Career opportunities • Graduate studies • Research possibilities • Mentoring role

7. General Advising Services • Student Services: • Tutorial services • Mental health services • Financial aid assistance • International student assistance • Assistance for students with disabilities • Counseling services • Career and placement services • Dean of Students • Ombudsman • Housing

8. General University Information and Regulations • McGill Calendar, section 3, pages 40 – 67: • Language policy • Policy concerning access to records; Quebec Bill of Confidentiality • Email communication • Academic integrity • Registration periods • Course loads • Courses taken under the s/u option • Academic standing • Grading system • Incomplete courses • Transfer credits • Changes to student records after deadlines • Examinations • Internships • Graduation

9. Faculty of Arts Policies and Procedures • McGill Calendar, sections 4.1 to 4.10, pages 70 – 77: • Minimum credit requirements • Program requirements • Course requirements • Advising • Registration • Grading and credit • Examinations • Supplemental assessments • Supplemental examinations • Additional work • Reassessments and rereads • Academic standing • Awards and designations

10. Course Outlines • Written course outline, provided to students during the first week of lectures: • Description of the topics to be considered • Required and recommended readings • Means of evaluation • Instructor’s office hours, office location, phone no. • Due dates of assignments, class tests and mid-term exams • Contract between students and instructor, not to be changed after course change period without 100% agreement from the students

11. Incomplete Term Work • Extension of term work (final grade of K): • Approved by instructor • Grade of K submitted along with regular class marks • Maximum deadline for submission of work: end of the next term. • Further extension of term work (grade of KE): • Recommended by the instructor • Approved by the Associate Dean (Student Affairs) • Processed by the SAO • Deadline for submission of work: normally the end of the subsequent term • Deferral of class tests: • Approved by the instructor for serious, extenuating, documented circumstances

12. Final Examinations • Final examinations: • Senate regulations page 59 of the McGill Calendar • Centrally invigilated by the Registrar’s Exam Office • Special final exam arrangements: • Approved by the Associate Dean (Student Affairs) for only the most exceptional circumstances, in conjunction with the instructor • Special exam facilities: • Office for Students with Disabilities (OSD), local 6009 • Deferred and Supplemental exams: • Approved by the SAO Faculty advisers on behalf of the Associate Dean (Student Affairs) for serious, extenuating, documented circumstances • Appeals approved by the Associate Dean (Student Affairs)

13. Grade Submission • Deadlines: • One week after the final exam (or the last class) for graduating students • Two weeks after the final exam (or the last class) for non-graduating students • Format: • Letter grades on the advising transcript • Conversion of any numerical grades to letter grades by Banner Student Information System • Process: • Submission by the instructor via the Minerva Grade Menu

14. Student Affairs Contacts • Associate Dean of Arts (Student Affairs), Enrica Quaroni, local 3382 • Assistant, Mylena Bergeron, local 4206 • Recorder, Sharon Bezeau, local 3384 • Assistant, Connie Di Giuseppe, local 4208 • Records Officer, Fiona Lees, local 3265 • Assistant, Janis Hendrick, local 00228 • Senior Adviser, Donald Sedgwick, local 3379 • Assistant, Angela Lapenna, local 4327 • General help line • Local 4210