Objectives - Schedules - PowerPoint PPT Presentation

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Objectives - Schedules

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  1. Objectives - Schedules • Define a task • Identify tasks • Turn tasks into a schedule

  2. Project - Defined • A project is a temporary endeavor with a defined beginning and end (usually time-constrained, and often constrained by funding), undertaken to meet unique goals and objectives

  3. Task - Defined • An activity that needs to be accomplished within a defined period of time or by a deadline

  4. Tasks vs Project • A series of tasks linked sequenced together contribute tot eh completion of a project

  5. Tasks vs Projects Responding to email Catering a party Making coffee Producing a customer newsletter Writing a letter to a prospect Hooking up a printer Writing a book What

  6. Tasks

  7. How do you know what the steps are Ask Questions – Lots of them See the result in your mind Where are the gaps Where are you saying “Then a miracle happens” Where are you saying “I don't know”

  8. How do you know what the steps are

  9. What is a Project Plan Sequence of tasks Planned from beginning to end Bounded by time, resources, & required results Prioritized – which tasks are required vs. optional Defined outcome and "deliverables” Deadline Budget Limits number of people, supplies, etc What

  10. Schedule • Have realistic expectations

  11. Schedule • Learn that when you are assigned a project you need to - Get moving • Today

  12. When should you begin and end When What • Begin NOW • You work through the event • You can consider your project “done” when the project retrospective has been completed • End of Project briefing • Compares Planned vs Actual • Project Continuity book

  13. Scheduling Tasks should have A start and end date A resource Predecessors and Dependencies

  14. What is a Milestone • A task with 0 duration and no assignment • Used to identify completion of a series of tasks • Example • Planning start (milestone) • Select a date • Select a location • Determine budget • Planning complete (milestone)

  15. Activity • Define phases and tasks