Managing Yourself Stress and Time Management

1. Managing YourselfStress and Time Management

2. Overview • Handling personal stress • Time management • Time management and meetings Chapter 6 Lesson 3

3. Quick Write Do you feel as if you never have enough time? What do you think you can do to manage your time more effectively? Chapter 6 Lesson 3 Courtesy of Clipart.com

4. Handling Personal Stress Chapter 6 Lesson 3 Courtesy of Clipart.com

5. Eustress and Distress • Eustress is the positive stress that helps people meet challenges and overcome obstacles • Distress is the negative stress that leaves people feeling angry, out of control, or even on the edge of collapse Chapter 6 Lesson 3

6. Type A, Type B, and Type H A Type A personalityis one who has a chronic sense of urgency and an excessive competitive drive A Type B personality is one who is relaxed and easygoing and accepts change easily Type H behavioris the hostility many Type A personalities express, as in cynicism, anger, and aggression Chapter 6 Lesson 3

7. Type A Characteristics • Feel time pressures and may have several projects going at once • Likely to set personal deadlines and frequently takes work home • Have a hard time relaxing and enjoying leisure time • Achievement-oriented and push themselves to near capacity Chapter 6 Lesson 3

8. Type B Characteristics • Seldom take work home • Have time for sports and leisure activities • Don’t feel a need to keep proving themselves or to be in control of their lives and their worlds Chapter 6 Lesson 3

9. Workaholics A workaholic is someone who takes great satisfaction in work but carries it to extremes Chapter 6 Lesson 3 Courtesy of Creatas Images

10. Workaholic Traits • Enjoy their work • Work tends to play such a role in their lives that their relationships with friends and family suffer • Often have trouble taking a break, let alone a real vacation Chapter 6 Lesson 3

11. Making Stress Work for You • Don’t fight tension, let that energy give you a boost to start in on a difficult job • Tackle one thing at a time • Laugh at yourself • Put stressful situations in perspective • Acknowledge what is beyond your control • Recognize your weaknesses Chapter 6 Lesson 3

12. Controlling Anger • Anger signals that something is wrong • Learning to understand and cope with your emotions when problems arise can make a tremendous difference in how you are perceived by others • The goal of intervention should be on anger management, not anger elimination • The key to managing your anger is learning how to be aware of when you are becoming angry; then using that knowledge to prevent rash outbursts Chapter 6 Lesson 3

13. Seven Steps to Surviving StressPlease Yourself to a T Chapter 6 Lesson 3

14. Symptoms of Burnout • Chronic fatigue and low energy • Irritability and negative attitudes • Idealistic, inflexible, and indecisive viewpoints Chapter 6 Lesson 3 Courtesy of Clipart.com

15. Four Phases of Burnout • Emotional Exhaustion • Cynicism and Defensiveness • Isolation, including a tendency to eat alone and behave in antisocial ways • Defeatism, a feeling of having been unsuccessful with all your job efforts Chapter 6 Lesson 3

16. Overcoming Burnout • List priorities – schedule yourself to do less • Set goals that are achievable • Compartmentalize by focusing on one job at a time • Make changes in your job routine – schedule time for fun Chapter 6 Lesson 3 Courtesy of Clipart.com

17. Overcoming Burnout • Listen to your body – your listless feeling may be a sign that you need more exercise, a better diet, or more sleep • Find a way to become somewhat detached. • Don’t take on other people’s problems as your own • Build support groups by having contacts with different groups of people—not just people from school Chapter 6 Lesson 3

18. Time Management Chapter 6 Lesson 3 Courtesy of AbleStock Images

19. The Same Amount of Time • Decisions on using time will determine the course of your life • First steps in managing your time are to keep a calendar and a “to do list” • Find a few minutes every day to plan for the coming day – best to do the night before or early in the morning Chapter 6 Lesson 3 Courtesy of Clipart.com

20. The Same Amount of Time • If you have trouble keeping track of time and have no clue where time in a day went, you might want to log your time for a week or two • Record your activities in intervals of 15 or 30 minutes • Discover how much time you are spending on homework, watching television, talking to friends, or playing video games Chapter 6 Lesson 3

21. Setting Priorities • Create an ABC system of establishing the most important to least important tasks to do • Top priorities go on the A list • Second tier priorities are put on the B list • Third priorities go on the C list • Prioritize within each category—deciding which item is A-1, which A-2, and so on • It can be tempting to do lower-level tasks just to be able to cross them off the list • More effective if you stick with the A’s first Chapter 6 Lesson 3

22. Optional ExerciseWorking on Priorities • Form groups of two or three • Individually make a “to do list” that has ten items on it • Categorize your list according to priorities by placing four items in the A group, and three each in your B group and C group • Designate A-1, A-2, B-1, B-2, and so on • Trade lists and explain your rankings with your group Chapter 6 Lesson 3

23. The Technology Paradox • Technology saves time • Technology can lead you to waste time too Chapter 6 Lesson 3 Courtesy of Thinksstock Images

24. How Technology Causes Loss of Time • Online research that diverts into random web surfing • Too much time checking or sending email • Chew up time in instant messaging when you really could pick up the phone for a quick call Chapter 6 Lesson 3

25. Managing Your Own Time • After you’ve put together a prioritized “to do” list and a calendar, you will also want to think about long-term goals • Plan time for major goals • Plan time for relaxation Chapter 6 Lesson 3 Courtesy of Clipart.com

26. Your Desk and Work Station • How you organize your workspace can affect your time management • You can waste a good deal of time searching for documents buried under a pile on your desk • The main thing to think about is ensuring that you can always find what you need Chapter 6 Lesson 3 Courtesy of Comstock Images

27. Time Management and Meetings Chapter 6 Lesson 3 • Courtesy of Comstock Images

28. Tips for Effective Meetings • Office meetings are important, but they can be real time-wasters if you don’t properly prepare • Ask people in advance for their agenda items— the things they want the group to consider and act upon • Distribute a written agenda before the meeting, with notes on the meeting’s beginning and ending • Maintain active control—getting the long-winded participants to make their points and then yield the floor, and drawing out those who otherwise may remain silent Chapter 6 Lesson 3

29. Before the Meeting • Include as many people as needed, and no one else • Put the most important issue at the top of the agenda • Allocate time to topics according to their importance • Spend most of the time on the most important topics • Schedule meetings to conclude at a natural break in the day, such as lunchtime • Be clear on the purpose of the meeting • Set the agenda and share it with others in advance Chapter 6 Lesson 3

30. During the Meeting • Start on time and don’t wait for latecomers • Stick to the agenda • Allow interruptions only for real emergencies • Pay attention to hidden agendas • Pay attention to the group’s social and emotional needs • Summarize your discussions and restate decisions • Make assignments for the next meeting • End the meeting on time Chapter 6 Lesson 3

31. After the Meeting • Distribute minutes or a summary • Make sure everyone gets the word on decisions the group has taken Chapter 6 Lesson 3 Courtesy of Clipart.com

32. Optional ExercisePlanning a Meeting Form groups of four or five As a group work together to plan a [Post Prom] Committee meeting for this year. Be prepared to explain the purpose of the meeting, the time and place, and who you will invite. Establish an agenda. Identify the most important agenda items. And explain how you plan to allocate time in the meeting. Chapter 6 Lesson 3

33. Review • Eustress is the positive stress that helps people meet challenges and overcome obstacles while distress is the negative stress that leaves people feeling angry, out of control, or even on the edge of collapse • A Type A personality is one who has a chronic sense of urgency and an excessive competitive drive • A Type B personality is one who is relaxed and easygoing and accepts change easily • Type H behavioris the hostility many Type A personalities express, as in cynicism, anger, and aggression Chapter 6 Lesson 3

34. Review • A workaholic is someone who takes great satisfaction in work but carries it to extremes • Stress can take a toll on the company balance sheet because it can lead to health problems such as ulcers, strokes, heart attacks, drug and alcohol problems, and a general social breakdown Chapter 6 Lesson 3

35. Review • Some ways of handling stress include allowing that energy to give you a boost to start in on a difficult job, or something you’ve been putting off, tackling one thing at a time, laughing at yourself, acknowleding what is beyond your control, and recognizing your weaknesses Chapter 6 Lesson 3

36. Review • Some of the symptoms of burnout include chronic fatigue and low energy, irritability and negative attitudes, and idealistic, inflexible, and indecisive viewpoints • Burnout typically moves through four different phases: Emotional exhaustion, cynicism and defensiveness, isolation, including a tendency to eat alone and behave in antisocial ways, and defeatism, a feeling of having been unsuccessful with all your job effort accomplishing little Chapter 6 Lesson 3

37. Review • The first steps in managing your time are to keep a calendar and a “to do list” • Find a few minutes every day to plan for the coming day – best to do the night before or early in the morning • Once you have a “to do” list, the next step, many experts say, is to set priorities • The technology paradox is that technology can help you save lots of time, but can lead you to waste a lot of time too Chapter 6 Lesson 3

38. Review • Six good ideas for running an effective meeting include: (1) Include in the meeting as many people as are needed, and no one else; (2) put the most important issue at the top of the agenda; (3) allocate time to topics according to their importance and spend most of the meeting on the most important topic or topics; (4) schedule meetings so that they can conclude at a natural break in the day, such as lunchtime; (5) be clear in your own mind on the purpose of the meeting; and (6) set the agenda and share it with others in advance. Chapter 6 Lesson 3

39. Summary • Handling personal stress • Time management • Time management and meetings Chapter 6 Lesson 3

40. What’s Next… Behavior and Personality Chapter 6 Lesson 3 Courtesy of Bramd X Picture Images