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  1. KENTUCKY IS GROWING Using Technology to Implement Transfer Policy Presentation to: National Institute for the Study of Transfer Students January 30, 2013

  2. Introduction Paul Blankenship Transfer Coordinator Kentucky Council on Postsecondary Education And Troy Holaday President CollegeSource, Inc.

  3. Kentucky Transfer Legislative History • Senate Joint Resolution 36 (1992) • Statewide Common Course Numbering System • Resulted in a couple minor changes to statute • Senate Bill 198 (1996) • Attempted to establish “Transfer Frameworks” • Resulted in Block Transfer • House Bill 1 • Called for “A Seamless Higher Education System” • Resulted in a look at AAS Transfer and set the stage for coming improvements

  4. HB 160 • Effective Fall 2012 • Big change - - Individual Courses are “tagged” in general education categories based on Student Learning Outcomes • Resulted in the Statewide General Education Policy and Implementation Guidelines • Includes standardized credit for AP/CLEP • Limits AA/AS to 60 hours and BA/BS to 120 hours (with some exceptions) • Important – Does not override program requirements

  5. The General Education Transfer Policy • Basic Assumptions and Principles. • Certification of General Education Blocks. • Statewide General Education Core.

  6. Basic Assumptions and Principles • Broad academic areas rather than individual courses. • Professional integrity of all other public institutions. • AA/AS transfer degrees meets Gen Ed requirements. • Students must qualify for admission. • Policy is designed for transfer students. • Does not supersede major Gen Ed requirements. • Sending institution certifies completed levels. • Communication and advising is essential. • Receiving institutions will provide an appeal process.

  7. Certification of General Education Blocks • General Education Fully Certified. • General Education Core Certified. • General Education Category Certified.

  8. Statewide General Education Core • Communications • Written Communication (WC) • Oral Communication (OC) • Quantitative Reasoning (QR) • Arts and Humanities (AH) • Natural Science (NS) • Science with Lab (SL) • Social and Behavioral Sciences (SB)

  9. Technology Components • Staff Tool: TES® • Research courses, evaluation workflow • Add GE tags, course outlines • Create, manage equivalencies and degree pathways • Student Tool: KnowHow2Transfer.com • Look up course-to-course equivalencies • View articulated degree pathways • Oversight Tool: The Report Center • Track usage and data on equivalencies, GE tags, + • Custom reports and auditing tools

  10. TES® Transfer Evaluation System • In use by more than 2,000 campuses • 58 million unique course records • 60 thousand unique catalogs • Research component (institution profiles, transcript keys, catalog changes, course records, outlines) • Tracking component (workflow and audit trail) • Matching component (equivalencies, intelligent matching, course tags) • Management component (public view, usage statistics, user rights)

  11. KnowHow2Transfer.com • Melds client design w/CollegeSource technology • Equivalency search • Pathway search • Report Center • Equivalency statistics (total, by GE, tied to KCTCS) • Multi-institution view and KCTCS internal audit for equivalency baselines • TES® usage and evaluation activity • KH2T site usage • Tech support

  12. TES® (searching for courses)

  13. TES® (adding an equivalency)

  14. KH2T (equivalency search)

  15. KH2T (eq. search results)

  16. KH2T (pathway search)

  17. KH2T (pathway results)

  18. Report Center (evaluation activity, single institution)

  19. Report Center (equivalency counts)

  20. Project History • Q1, Q2 2010 • Contract finalized • Requirements collected • Catalog and transcript key imports (annual) • TES® accounts activated • Q3 2010 • GE tag functions added • Report Center completed • Regional training • Q4 2010 • Student site completed • Regional training • GE tag data (round 1) • Q1 2011 • Equivalency data (round 1, semi-annual – currently 1 million+ records, more than 100k/month) • Q2 2011 • Pathways functionality

  21. Project History 2 • Q2 2011 (cont.) • Custom reports: multi-institution and KCTCS audit • Custom report: tag audit • Administrative change • Q3, Q4 2011 • AP/CLEP functionality • College readiness functionality • New student site requirements • Q1, Q2 2012 • Student site re-design complete • Load testing • Public launch • Q3, Q4 2012 • Administrative change • New pathway requirements

  22. How Are We Going To Accomplish What Needs To Be Done? • Long History. • Reorganize the Statewide Transfer Committee. • Develop a Degree Pathways Workgroup. • Include as many people throughout the system as possible. • Utilize KnowHow2Transfer.org. 3/16/11

  23. Degree Pathways • What is a degree pathway? • What are the key components? • Requires a student to finish an associate degree. • Requires the university to treat the community college student under the same rules as a native student. • How will the pathways be developed and approved? • How will a student access the pathway? • Where are we currently?

  24. Questions? Paul Blankenship, Ed.D. Transfer Coordinator Kentucky Council on Postsecondary Education 1024 Capital Center Drive, Ste. 320 Frankfort, KY 40601 P: 502-573-1652, ext. 238 paul.blankenship@ky.gov Troy Holaday, Ph.D. President CollegeSource, Inc. 8090 Engineer Rd. San Diego, CA 92128 P: 800.854.2670, ext. 333 troy@collegesource.com