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MME Update: Materials Shipment, Handling, and Return

MME Update: Materials Shipment, Handling, and Return. Presented by: Michigan Department of Education ACT, Inc. Measurement, Inc. 1. Welcome and Introductions. 2. Questions during the Webcast. Email: answers@resa.net Fax: 734-334-1857. Design of the MME.

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MME Update: Materials Shipment, Handling, and Return

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  1. MME Update:Materials Shipment, Handling, and Return Presented by: Michigan Department of Education ACT, Inc. Measurement, Inc. 1

  2. Welcome and Introductions 2

  3. Questions during the Webcast Email: answers@resa.net Fax: 734-334-1857

  4. Design of the MME • ACT Plus Writing – Day 1-ACT, Inc. • WorkKeys – Day 2- ACT, Inc. • Michigan Components – Day 3 – Measurement Inc. 4

  5. MME Testing Schedule • Initial Testing Spring 2010 • March 9: Day 1 ACT Plus Writing • March 10: Day 2 WorkKeys • March 11: Day 3 Michigan Components 5

  6. MME Testing Schedule • Makeup Testing Spring 2010 • March 23: Day 1 ACT Plus Writing • March 24: Day 2 WorkKeys • March 25: Day 3 Michigan Components 6

  7. MME Testing Schedule • Accommodations Testing Spring 2010 • Two-week window • Day 1 - March 9 – March 23 • Day 2 - March 10 – March 24 • Day 3 - March 11 – March 25 7

  8. Testing Contractor –ACT, Inc. • ACT, Inc. – Day 1 and Day 2 • Two distinct assessments – ACT and WorkKeys • Separate administrations • Separate packaging • Separate answer folder scoring • Iowa City, IA 8

  9. Testing Contractor – Measurement, Inc. • Measurement, Inc. – Day 3 • Michigan components • Separate administration • Separate packaging • Separate answer document scoring • Durham, NC 9

  10. MME Day 1: ACT Plus Writing&MME Day 2: WorkKeys 10

  11. Non-Secure Materials Day 1 and Day 2 • Arrive in schools by February 9 • Separate shipments • Sent to Test Supervisors • Packing Lists • Manuals (standard time only) • Answer Folders (blank) • Barcode Labels (pre-printed and blank) 11

  12. Non-Secure Materials Day 1 and Day 2 12 • Answer Folder Supplements • Information not in manuals • Unique to Michigan • Day 1 and Day 2

  13. Non-Secure Materials • Conduct Pre-test Sessions with Students • Conduct Training Session for Testing Staff • Room Supervisors and Proctors • Anyone involved in MME test administration 13

  14. Day 1 and Day 2 Additional Orders • Call ACT to place additional orders for Day 1 and Day 2 • ACT State Testing: (800) 553-6244 ext 2800 14

  15. Pre-Test Sessions • In-school sessions, supervised • Required before test day • Complete Non-cognitive and Demographic Information • Barcode Labels affixed---Day 1 and Day 2 Answer Folders 15

  16. Barcode Labels • Labels will be white in color • Affix to the designated space on the Answer Folder • All students must grid identifying information and address—for Day 1 • Make certain label corresponds to correct student 16

  17. Day 1 Answer Folder • Sections to be completed in pre-test session – about 60-90 minutes • Benefit to students • Barcode Label 17

  18. Day 2 Answer Folder • Sections to be completed in pre-test session – about 15 minutes • Required items in Day 2 Answer Folder Supplement • Not all sections are required to grid • Barcode Labels 18

  19. Collect and Organize • Completed Answer Folders following Pre-Test • Collect folders (keep secure) • Student reminders • Organize and Plan redistribution • After the pre-test session, give Answer Folders for all Accommodated students to TAC 19

  20. Collect and Organize (cont.) • Prepare Rosters for standard time test rooms • Create Rosters BEFORE Test Day • Name of students SCHEDULED to test • Prepare for Day 1; copy for Day 2 if same 20

  21. Staff Training Session • BEFORE Test Day • Staff Training Checklists/Outline • Administration Manuals • Verbal Instructions verbatim • Directions to Room Supervisors • 1 copy of each applicable manual • MME webpage 21

  22. Day 1 and Day 2 Standard Time Secure Materials • Ship week of March 1 • To Test Supervisor • TEST BOOKLETS—Standard Time Only • Supervisor’s Report Form • Return Packing instructions • Return Envelopes/Polymailer Bags • Spring Break Conflict • KEEP BOX(es) for return 22

  23. Day 1 and Day 2 Accommodations Secure Materials • Ship week of March 1 • To Test Accommodation Coordinator • TEST MATERIALS • Day 1 in Kits by Student • Day 2 not in Kits • Return Packing instructions • KEEP BOX(es) for return 23

  24. Security of Test Materials • Check-in immediately • Use enclosed packing list to inventory secure materials for each shipment • Problems: Day 1 or Day 2 • call ACT 800-553-6244 x 2800 • or x 1788 (Accommodated Testing) 24

  25. Security of materials • “Two Lock Rule” • Treat as you would a large sum of $ MONEY $ • Documented “Chain of Custody” 25

  26. Test Day Preparation/Planning • Review rooms • Organize answer folders • Prepare rosters • Assign staff—staff training • Prepare test day materials • Practice verbal instructions • Student reminders 26

  27. Test Day Briefing Session • Required each test day • Room Supervisors and Proctors arrival • At least 30 minutes prior to student check-in • Review procedures 27

  28. Test Day Briefing Session • Last-minute details • Test Supervisor hand-delivery of test materials to Room Supervisor(s) • Document with Test Booklet Count Form • Required Forms 28

  29. Responsibilities After Testing 29

  30. Room Supervisor Responsibilities • Account for all test booklets and answer documents before dismissing students • Verify that you have an answer document for each student who tested • Validate correct student barcode label applied to each answer document 30

  31. Room Supervisor Responsibilities • Verify each answer document has • Form number • Complete school use only sections • Highlight absent students on Testing Roster – need Makeup test • Return all materials and completed testing documentation forms to Test Supervisor 31

  32. School Use Only Sections – Day 1 Answer Folder • Completed by Testing Staff, not examinee • Critical for Accommodations— Questions 3-9 • Use Day 1 Answer Folder Supplement • School Use ONLY questions, Section V 32

  33. School Use Only Sections Day 2 Answer Folder • Completed by Testing Staff, not examinee • Use Day 2 WorkKeys Answer Folder Supplement • School Use Only sections: • Block 17—Report Codes • Block 26—Local Items 33

  34. Test Supervisor Responsibilities • Account for all materials returned by each Room Supervisor: • Test materials • Answer documents to be scored • Documentation forms • Verify each answer document has: • Correct Barcode label • Form number • Completed school use only sections 34

  35. Test Supervisor Responsibilities • Account for all standard time materials • Make copies of completed test documentation for your school files 35

  36. Post-Test Requirements - TAC • Answer Folder Supplements • Complete Section V on Day 1 Answer Folders • Complete Admin Codes; Local Items; and School Use only on Day 2 Answer Folders 36

  37. Post-Test Requirements - TAC • Supervisor’s Manual ACT Plus Writing State Special Testing • Day 2 Instructions in WorkKeys Administration Manual State Special Testing 37

  38. Day 1 and Day 2 Standard TimeMaterials Return • Thursday, March 11 • Scheduled FedEx pick up for Initial Test Materials for Day 1 and Day 2 for return to ACT in Iowa City, Iowa 38

  39. Scheduled Pickup • Pick up Time: 8:00 am – 5:00 pm ET • Place boxes in FedEx pick up space • Keep record of tracking number(s) • Do not call FedEx • Keep materials separate 39

  40. Day 1 Standard Time Materials Return • RED Ink Envelope • Administrative Forms • GREEN Ink Envelope • Supervisor’s Report Form • Used Answer Folders for processing • Polymailer • Test Booklets - ALL 40

  41. Day 1 Standard Time Materials Return ACT Answer Documents and Admin Forms ACT Test Booklets and Manuals To ACT To ACT 41

  42. Day 2 Standard TimeMaterials Return • ORANGE Ink Envelope • Administrative Forms • BLACK Ink Envelope • WorkKeys Supervisor’s Report Form • Used Answer Folders for processing • Polymailer • Test Booklets – ALL 42

  43. Day 2 Standard Time Materials Return WorkKeys Answer Documents and Admin Forms WorkKeys Test Booklets and Manuals To ACT To ACT 43

  44. Order Makeup Materials • Order materials on OEAA Secure Site • Standard time only • Day 1 and Day 2 – Order March 11 by 11:59 p.m. • Log into the OEAA Secure Site: • www.michigan.gov/oeaa-secure 44

  45. Day 1 and Day 2 Makeup Materials • Scheduled to arrive in schools by March 18 45

  46. Day 1 and Day 2 Standard TimeMaterials Return - Makeup • Thursday, March 25 • Fed Ex picks up Day 1 and Day 2 Makeup materials for return to ACT in Iowa City, IA 46

  47. Day 1 and Day 2 Standard TimeMaterials Return - Makeup • Keep materials separate • Your boxes must include: • Used and unused test booklets • All testing materials – used and unused • Reverse the flaps on the boxes 47

  48. Returning Accommodation Materials – Day 1 • KEEP SEPARATE • BLUE Ink envelope for ACT-Approved answer folders/forms • BROWN Ink envelope for State-Allowed answer folders/forms • NO Polymailer Bag 48

  49. Returning Accommodation Materials – Day 1 (cont.) • Supervisor’s Report Form • Accommodations Rosters • Administration Reports • Other forms • Return to ACT in Iowa City, Iowa 49

  50. Returning Accommodation Materials – Day 1 ACT-Approved ACT Answer Documents and Admin Forms ACT Test Booklets, All Formats, and Manuals To ACT 50

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