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Organizing your school social work practice. Presented by: Stacy Colgan, lcsw , M.Ed.,. “Not all superheros have capes, some have social work Degrees!. A day in the life of a superhero. Phone ringing Students at my door Writing a social story IEP and Non-IEP students to see

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organizing your school social work practice

Organizing your school social work practice

Presented by:

Stacy Colgan, lcsw, M.Ed.,

a day in the life of a superhero
A day in the life of a superhero

Phone ringing

Students at my door

Writing a social story

IEP and Non-IEP students to see

Reports to write

Parent and students to interview

Student to observe

Phone ringing

Student here for a break

Office emailing about a truancy


Student in crisis, drop everything!

Crisis over...

document, document, document

Call home about crisis, call principal, talk to teacher

Urgent email, talk to Linda first

I’m starving, what time is it? 215!

Check on student who was in crisis

Call a parent back with resources

Eat something

Print out PAWs cards


It’s already time to go….there are still TWELVE things on my list!

supplies needed to help you get organized
Supplies needed to help you get organized
  • Access to Google Calendar, Microsoft Outlook or something similar
  • Access to Excel , “Spreadsheet” (google docs), or something similar
  • Clipboard
  • Ipad
  • File cabinet with locks
  • File box
  • 2” binder
  • “Staples Divider Pockets, 3-Hole Punched Set”
1 calendar
1. Calendar
  • I used the google calendar (access anywhere)
  • Google doc calendar (share with staff)
  • ALL meetings, individuals, groups, and block out time
  • Monday and Friday scheduling
  • Block out time for:
    • Direct Minutes
    • Consult Minutes
    • Planning (district contract)
    • SDS Development (Interviews, Observations, Writing Report
    • Office hours (Teachers/Staff know that you are available during this time)
  • Print off weekly schedule and file away in a folder labeled the school year
  • Find out ALL schedules (Specials, Speech, Band, Title 1, etc.) for your school!

(*Bench Marks, Individual Problem Solving, PPS Meetings, P/T Conference, etc.) Put the later* in your calendar!

The key to a good school year, is a great schedule!

2 excel spreadsheet
2.Excel spreadsheet
  • Keep this on your desktop, you will use it often!

IEP Student

Non-IEP Student

Tabs I use:

Folder: Case Load

Files: 05-06…14-15

3 clip board and ipad
3. Clip board and ipad
  • What I hang on to all day long!
      • My Ipad
      • Clip Board
        • Weekly Schedule (I print off for the next few weeks too)
        • Excel printout-IEP, NON-IEP, Watch, Case Study, PAWs Card
        • List of all the students divided into groups, times, and dates
        • Blank paper to take notes (when I get bombarded in the hallway)
4 filing system
4. Filing system
  • Drawer 1 (Locked): IEP Students, alphabetized (purple) IEP File: SW Log, SDS, Last Eligibility IEP, AR
  • Drawer 2 (Locked): Non-IEP Students, alphabetized (green)Non-IEP File: SW Log, Permission Slip, Contact Info, Baseline Data, Goal
  • Drawer 3-Topics (ADHD, Alcoholism, Bulimia)
  • Drawer 4-Groups (Friendship, Stress Busters, Rainbows, Kindies Social Skills)
  • Drawer 5-Files used daily or weekly (Assembly, Case Study, Truancy)
  • File Box-Forms (Interviews, Permission, Release of Information, Contact Info, Etc.)

File Box

Drawer 3

Drawer 5

5 sw student binder
5. SW Student binder
  • Social Work Student Binder
        • IEP & Non IEP Students
        • Social Work Therapy Log**
        • IEP Goal Sheet
        • Personal Goal Organizer
        • Therapy papers, drawings, etc

**See Stacy after the presentation if you are interested in a copy of the Social Work Therapy Log that she uses

collecting data during social work time
Collecting data during social work time
  • BASELINE information
      • Feelings Activity
      • Skill Steps
      • Problem Solving Skills
  • Monthly data collection (groups)
  • Rotating data
  • Example of the preparation for data collection
collecting data outside social work time
Collecting data outside social work time
  • Recess Data Collection
  • VSM (Utilizing VSM prior to skill set needed)
  • Observations
      • TOT (SOTO app)
      • Observing for specific skill steps
      • Blurt outs
      • Negative comments
      • Skill Steps
      • Check and Connect
    • Fidelity checks
Q & A

Thank You!

Stacy Colgan, LCSW, M.Ed.

My Website