SAXOTECH TRAINING 2012 GATEHOUSE NEWS & INTERACTIVE DIVISION

1. SAXOTECH TRAINING 2012GATEHOUSE NEWS & INTERACTIVE DIVISION

2. Log in to MWC Access the Citrix host clienthttps://citrix.publicus.com/Username: First initial of your first name and your entire last name. Example: If your name is Paul Jones, your username will be pjonesPassword: $ax0t3ch. The "0" is a zero. >> You will be prompted to create a new password. Your password must be at least 8 digits. It must have 2 of the following 3 qualities: an uppercase letter, a number or a special character. You will be prompted to change this password once every 60 days.

3. Intro THE SAXOTECH MEDIAWARE CENTER is the place you will create and manage all of your newspaper’s content. You will write and edit articles and story packages for print and online, send items to the Web, upload photos and videos, and communicate with the Design House all within the MediaWare Center.

4. Terms Important terms MediaWare Center: Saxotech’s interface for print & online. Workbench: Collection of windows where you organize & create content Story package: Planning element. All articles and related content (photos, galleries, fact boxes,etc.) are held here. Article: Stories all live in story packages. What gets published online and in print. Workflow status: Working, Newsroom Edit, to Design House

5. Agenda SESSION 1: Intro to MediaWare Center • Change your password • - If have problems with a password or other MWC issues, submit a ticket https://gatehouse.zendesk.com • Add default publication destination • Intro to your workbench - Active windows, tabs • Create a story package • - Go over priority window • - Create article, photo request and fact box • - Attach fact box to article • - Write a note on your story package • Search & sort within MWC • - Find the article you created

6. Story Packages WHAT’S IN A STORY PACKAGE?

7. Planning Sample story budget line Inches Slug Author Summary Related content

8. Homework • Before session 2 …- Create a story package in MWC - Create an article, fact box and photo request in the story package - Add me (GH Raih Anne) as a receiver • Sort to find your story package. - Search in the article window to find your article. • Sort in story package window to find other story packages from your newsroom.- Attach your fact box to your article (drag and drop). • Write a note on your story package. • All the answers are in your handbook!

9. Log in to MWC Access the Citrix host clienthttps://citrix.publicus.com/Username: First initial of your first name and your entire last name. Example: If your name is Paul Jones, your username will be pjones IF YOU HAVE NOT LOGGED IN BEFORE: Password: $ax0t3ch. The "0" is a zero.

10. FTP FTP ADDRESSftp://ftp.se.atl.publicus.comUSERNAME: gh.newsroomPASSWORD: gatehouse This username and password is universal.

11. UPLOAD PHOTOS PHOTO LINK TO REQUEST METHOD Drop photos with this file name to the folder called Photo link to request. 123456 LocationCode_filename.jpg ID NUMBER: Look on the story package or photo request for the 6 digit ID Number. SPACE: Add a space between the ID number and Loc. code. LOCATION CODE: Will be in this form: ST_City. EX: IL_Roc or MA_Bro FILE NAME: Be specific. Short and sweet is best

12. UPLOAD PHOTOS UPLOAD PHOTO TO A CATEGORY Drop photos with this file name to the folder called Photo Input. DATE_CAT_LOC_FILENAME.JPG DATE: Publication date. Should be MMDD CAT: Choose the MWC category you want the photo to upload to. Use the first 5 letters of the category (Ex: For MA-Sports, use MASPO. All caps). LOCATION: Will be in this form: ST_City. EX: IL_Roc or MA_Bro FILE NAME: Be specific. Short and sweet is best

13. Homework Before the next session … • Upload a photo into MediaWare Center via link to request. • Upload a photo to MediaWare Center using the category method • Open a story in Lite Editor. Write kicker, headline, subhead and a dummy paragraph. Save your article. • Attach a photo to your article.

14. Log in to MWC Access the Citrix host clienthttps://citrix.publicus.com/Username: First initial of your first name and your entire last name. Ex: If your name is Paul Jones, your username will be pjonesPassword: Your Citrix password. Access MediaWare Center. Choose your name from the dropdown menu. Enter the password you created during the last session.

15. Central copy desks

16. Central copy desks The local news site will: • Deliver daily/weekly pages with ad layout • Deliver a story budget, page plan and edited content on a rolling deadline for optimal page flow • Continue Web management Design House will: • Give a final read to all copy, but no rewrites • Design all news and special section pages • Deliver pdfs in optimal flow to prepress/plate

17. Newsroom workflow

18. Newsroom workflow After you have created your content, edited it and sent it online, it is time to get it to Design House.There are four things you must do to get your articles to Design House: 1. CREATE A COPY of an article 2. Add PRIORITIES and PAGE SUGGESTIONS 3. Write a NOTE TO DESIGN HOUSE 4. Change workflow status of articles to TO DESIGN HOUSE

19. Newsroom workflow 1. CREATE A COPY of an articleIMPORTANT: You must copy the article from within a story package window! If you don't, the article copy will be created outside of the story package. - Select the article you wish to make a copy of. - Open the Properties box. Select the item and choose Properties from the toolbar. - Add "_print" at the end of the title in the name field. - Choose Copy at the bottom of the box.

20. Newsroom workflow 2. Add PRIORITIES and PAGE SUGGESTIONSIMPORTANT: Priorities and page suggestions are added to the story package, not the article. PRIORITY >> Select the story package you want to set the page priority of. >> Right click on the item and choose Priority>> Choose the appropriate priority PAGE SUGGESTION >> Match it to your budget. >> Select the story package & open properties box. >> Underneath Page Sugg., write the suggested page number for the item.

21. Newsroom workflow 3. Write NOTE TO DESIGN HOUSECommunicate page placement, front page suggestions, story importance and any other necessary information for the Design House in your note. - Create story package called NOTE TO DESIGN HOUSE. - In article, include budget and notes for the day. - Select NOTE TO DESIGN HOUSE as the category.

22. Newsroom workflow 4. Change workflow status of articles to TO DESIGN HOUSE>> Select the item in a story package that you want to send to Design House. Right click the item and select Workflow Status. Choose To Design House. >> You cannot change the workflow status of the story package or other planning elements. You can only change the status of articles. IMPORTANT: ONCE YOU CHANGE THE WORKFLOW STATUS TO TO DESIGN HOUSE, YOU WILL NOT BE ABLE TO ACCESS IT AGAIN.

23. Sharing content USING CHANNELS TO SHARE CONTENT Channels are used to sort and send content to different locations. Channels cannot be used on plan elements (story packages and photo requests). They can only be used on articles and other items that are created as a part of a story package.Users will have a default channel attached to their username and actions in MWC. For instance, if you work in Rockford and you create an article, the channel will default to IL_Rockford.

24. Sharing Getting content • THE WEEK BEFORE YOUR LAUNCH … • Create a new story package and article every day. Send that article to Design House following the rules. • Send as much “real” content as you can before your launch date. • If you send test content, make sure to label it “test”.- Design House will check test content and change the workflow status to Edited by Design House.

25. Sharing content Need help? Submit a ticket. https://gatehouse.zendesk.com/

26. SAXOTECH TRAINING 2012GATEHOUSE NEWS & INTERACTIVE DIVISION