How to give effective presentations - PowerPoint PPT Presentation

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How to give effective presentations

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  1. Faculty Development Program November 12-19, 2018 How to give effective presentations Dr. Ramandeep Kaur Associate Professor-IT Date: November 17, 2018

  2. Flow of Presentation • Presenter’sExpectations • Howto make a Good Presentation • Deliveringan Effective Presentation • UnderstandingYour audience • Preparation • Skillful Delivery

  3. Presenter's expectation

  4. Two scenarios Please Go! Just Give Attendance! Statement 1: Presentation skills are important! Sir! One last question Please!! Statement 2: Effective presentation skills are important

  5. Reason • "Presentation skills" is not a black and white off/on switch. • It is a rainbow of colors. • Everybody has presentation skills. • Some are better than others. • Secondary goal: to be better than your competition, whoever and whatever that is. • Primary goal: to get better with every presentation • that you deliver.

  6. How to make a good presentation

  7. How to make a good presentation • Text crisp, brief, pithy, crystal clear • Do not be wordy or verbose • Don't overdo • A solid background with contrasting text and a logo in the corner works best • Make one key point per slide • Six Bullets • Have no more than six major bullets per slide, • Capitalize • Use Sentence case • Left justify all text

  8. Bullets are not sentences; • Phrases; omit periods and needless words  • Text Size • Minimum 24 points for bullets (28 or 32, if possible) • 36 points for the title • Picturize • A picture really is worth a thousand words • Mix it up; • a graph here, a picture there, a quote, whatever • Animate • Animation's a nice touch, but don't go nuts with it; it can be distracting

  9. Areas to work upon delivering an effective presentation “Be yourself! Don’t try to fabricate your personality in the guise of impressing others.” ― Ashish Patela

  10. HAIL -To greet or acclaim enthusiastically

  11. HAIL ONESTY Be clear and straight UTHENTICITY Be yourself NTEGRITY Be your word OVE Wish them well

  12. Understanding your audience • Who is my audience or audiences? • What do they already know? • What are their needs, interests, concerns?

  13. PreparationResearch & Subject Knowledge • Research thoroughly on the subject. • More delivering content than slides • Document your sources & references. • List down the structure & flow of PPT. • List down probable Q/A’s.

  14. PreparationStay organized & focused • Identify main message to be delivered. • Make speech &notes- simple and interactive. • Start like a story • Avoid jargons and long sentences • Share your experiences

  15. PreparationVisual aids and Presentations • Use visuals- • Emphasize key points for audience & presenter • Present information clearly, concisely, vividly • Types of visuals- • Text, chart, Infographics, Pictures, concept etc.

  16. PreparationEffective Slides • Titles should create logical connections b/w agenda & subsequent slides • Focus attention on message • Avoid distracting elements

  17. Example:Hazards of Fizzy Drinks

  18. Example:Hazards of Fizzy Drinks

  19. PreparationEffective Slides • Slides are ineffective when they • Are difficult to read • Do not have a clear message • Present too much information • Use a distracting design or animation

  20. Preparationcontent flow • Introduction • Context / Objective • PIP – Purpose, Importance, Preview • Body • For receptive audience – • For unreceptive audience- • Main point/recommendation analysis  • benefits • Analysis  benefits main point/ • recommendation

  21. Preparationcontent flow • Ending • Recommendation & benefits • Next steps for action • Summary (for longer presentations) • Q/A’s

  22. Skillful deliverypresenting your good work • Time your presentation – early • Stretch & take deep breaths to relax • Get comfortable with content- Do not memorize • Give time for revising previous day lecture • Keep extra 2 minutes for reviving students’ energy

  23. Skillful deliverycreating a connection • Pleasant facial expression – SMILE! • Do not read notes or the screen • Face the audience, not the screen • Effective gestures to emphasize meaning • Be Positive!!

  24. Skillful deliveryVoice modulation • Volume - Speak to the back of the room • Variation - Vary your pitch and volume • Pauses - To emphasize the point • Clear – Pronunciation and accent need to be understandable

  25. Skillful deliveryProfessional Q/A • Ask for questions, also be receptive to questions • Repeat questions to confirm you understanding • Give yourself time to formulate an answer • If you don’t know the answer to a question, say so!

  26. Summary: points to remember • Presenter’s Expectations • Howto make a Good Presentation • Deliveringan Effective Presentation • UnderstandingYour audience • Preparation • Research & Subject knowledge • Stay Organized & Focused • Visual Aids and Presentations • Effective slides • Content flow • Skillful Delivery • Presenting your good work • Creating a connection • Voice Modulation • Professionalism Q/A’s